10+ Employee Termination Letter Example & Templates


Terminating an employee is never a pleasant experience for any HR person. However, it is necessary at times to let a troublesome employee go. This can be done by issuing a warning letter first to the employee, informing him about the problems with his behavior.

If the employee fails to show improvement, then the employer has a full right to terminate the employee. Employee’s termination is also communicated through an employee termination letter. Here is a compilation of employee termination letter examples and templates that any organization can find useful.

Employee Termination Letter Example & Templates

1. Restaurant Employee Termination Letter Template

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A restaurant is a very sensitive business that runs on the experience of its customers. This is why the management of a restaurant pays great priority on ensuring that the customers have a good experience with the food being served and the service received through the restaurant personnel. However, bad incidents can happen in any restaurant where the server fails to show good conduct to the customer and ends up fighting with him. Such behavior is usually not tolerated by the restaurant owners who decide to fire the employee right away. Here is a restaurant employee termination letter that can be useful if the owner wants to get rid of the employee. It states the reason for letting go and if there will be any compensation.

2. Free Employee Termination Letter Template

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Employee termination is common in most organizations that end up hiring employees who do not match the work requirements of a company or display bad behavior at work. The organizations then have to let go of such employees. Here is an employee termination letter that the company can issue when it has decided it cannot work with a certain employee anymore. The employer can give a reason for termination and refer to the certain incident which has led to an employee’s termination. You can download this template today and edit it in MS Word.

3. Free Employee Termination Letter Due to Poor Performance

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Hiring an employee that fails to perform up to the mark can be costly for an organization. A company can try to train an employee at first but if he fails to meet the performance requirement then he can be given a warning letter. Most of the employees do show improvement in their work performance after being issued a warning. For the ones who do not show any improvement, the company can take a stricter decision and simply terminate them. Here is a termination letter that the employer can use to fire an employee.

4. Free Employee Termination Acknowledgement Letter

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It can be very awkward for an employee to received a termination letter. The employee can decide to react positively to maintain a cordial relationship with the employer. He can issue an acknowledgment letter as a reply to his termination letter. Here is a sample employee termination acknowledgment letter that any employee can use. The letter states that the employee understands that he will no longer be working with the company and that he will fully cooperate in his smooth exit.

5. Letter to Termination of Probationary Employee

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It is common for organizations to hire employees on probation first before confirming them as permanent employees. The probation usually lasts 90 days and allows both the employer and the employee to understand each other professionally and see if they both are the right fit. In the case where the organization is not happy with the probation performance of an employee, it can issue a letter of termination. Here is a sample probationary termination letter that an organization can use.

6. Sample Employee Termination Letter Example

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A detailed termination letter such as this one is more useful when informing an employee that he is being let go. An employer can quote the incident that has led to the termination of the employee and what would be the next plan of action. A detailed termination letter removes any confusion that the employee may have concerning being fired.

7. Employee Termination Acceptance Letter Example

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An employee can show constructive behavior by gracefully accepting his termination letter. One way to do this is to submit a termination acceptance letter such as this one.

8. Employee Termination Letter Sample

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If you are not sure how to write a termination letter then this sample will help you draft one. This sample termination letter gives basic headings and points that you can add in the termination letter.

9. Employee Termination Letter Example

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Failure to meet the performance criteria and goals set out by the company can be a solid ground for firing an employee. However, the company must first issue a warning letter to the employee informing him about the dissatisfaction with his performance and the likely consequences if he continues to perform poorly. In the case when an employee fails to meet the required standard of work performance, the company can issue this letter of termination which informs the employee that he is being let go.

10. Employee Termination Letter Example in PDF

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Termination letters can be difficult to write and need to effectively communicate the reason why an employee is being terminated. Here is a sample employee termination letter which the employer can use. It states the date of the termination, reason and what would be the next plan of action of relieving the employee. Sometimes, the company has to be very careful when terminating an employee and try to achieve that without bad feelings. Otherwise, the employee may turn negative and try to harm the organizational work and tamper with confidential documents.

11. Employee Termination Letter Template in DOC

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Here is a basic template sample for employee termination. It includes the main content, informing the employee of his or her termination. However, there is space to add the explanations and reasons for letting go and what process the employee can expect from the employer in his termination.

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