24+ Termination Letters Examples in MS Word | Pages | Google Docs | PDF


Goodbyes get even hundred-fold harder when it’s in the form of termination. Informing someone that they’re out of the job is simply heartbreaking. More often than not, they’re met with disappointed sighs and anxious eyes because that means setting another start in a completely new environment. And where words fail, the ink does better, so have an efficient termination letter to help you. It helps you get the message across efficiently by handing over the copy with all the necessary information. Browse through our wide variety of termination letter displays below and get acquainted with the document.

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24+ Termination Letters Examples

Restaurant Employee Termination Letter Example

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Partnership Termination Letter Example

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Termination Letter – Excessive Absenteeism Example

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Termination Letter – Substance Abuse Example

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Partnership Termination Letter Template

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Membership Termination Letter Template

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Vendor Termination Letter Template

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Termination for Poor Performance Letter Template

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Service Termination Letter Template

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Rental Termination Letter Template

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Job Termination Letter Template

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Business Contract Termination Letter Template

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Employee Termination Letter Template

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Commercial Lease Termination Letter Template

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Apartment Lease Termination Letter Template

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Termination of Motor Vehicle Lease Letter Example

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Size: 167 KB

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Partnership Termination Letter Example

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Size: 23 KB

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Dealer Agreement Termination Letter Example

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Size: 318 KB

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Termination of Rental Agreement Notice Letter Example

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Size: 3 KB

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Termination Letter for Apt Employees with Security Example

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Size: 6 KB

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Termination of Probationary Employee Letter Example

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Size: 19 KB

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Employee Termination Letter and Guide Example

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Size: 117 KB

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Termination of Joint Venture Notice Letter Example

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Size: 36 KB

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Periodic Tenancy Termination Letter Example

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Size: 59 KB

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Employment Termination Letter Example

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Size: 69 KB

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What Is a Termination Letter?

A termination letter is a document that informs an employee of his or her job dismissal from work. It acts as a notice and contains reasons why an individual has been terminated. It also includes instructions on what to do before his day. This will also include details on the last salary and what benefits and compensations they’re entitled to get. 

How to Make a Termination Letter

The events following the intensity of the coronavirus wiped away 20.5 million jobs in the US and resulted in a 14.7% unemployment rate in the country. Even without this unfortunate crisis, firing employees is a common occurrence in every workplace. While the most common cases involved grave violations, other reasons involve uncontrollable circumstances such as the pandemic that would prompt owners and managers to break the sad news.

Writing a termination letter never gets easier, but the burden lightens when you know what to do. Make an excellent termination letter by following the guidelines below:

1. Know the Components

If you’re indecisive on what to write on your termination letter, start by doing a rough outline of the letter’s basic components. A basic termination letter follows a general format. It states the employee’s name and designation, the reason for termination, the specific date of his or her last day in the office, and the details regarding their last payroll. Research on this and see if there are things that your termination notice should have and fill out the needed data. After this, you’ll more likely already have a draft of what the letter should be. This way, you won’t start on a blank slate.

2. Back Reasons by Citing Evidences

Review your reason and assess if you’ve clearly stated what it’s all about. You can’t have a reason that’s simply a narrative of what the person has done because that would be baseless. If you’re laying off an employee due to economic reasons, you can briefly state how certain factors have been slowing down your business’ profits. If it’s due to a violation, specify what rule or clause has been breached and include that in your employee termination letter. This is important to protect your name from the possibility of a lawsuit in case an employee decides to sue you for unlawful termination.

3. Mind the Language and Tone

Even when you’re heavily disappointed with an employee’s misconduct or if he or she has done irreparable damage to your operations, your contract termination letter must not elicit tones of anger, disgust, or any emotional outburst. Even when you want to express your sincere apology for letting them go because of an anticipated crisis, your formal letter must remain professional, direct, polite, and unbiased. Write what you have to say and add nothing more nor less of what’s necessary. 

4. Place Significant Reminders

Your letter might be the best way to deliver some important reminders to the terminated personnel. Remind them of your signed agreement, such as non-disclosure agreements and non-competition agreements. This is to avoid complications when they pursue another opportunity after their termination. You’d also like to remind them of returning company properties such as vehicles, card passes, computer, and ID. This way, they’ll know what to do and can immediately arrange everything they need in preparation for their departure.

 FAQs

What to exclude when writing a termination letter?

Here some things that should not be included in your termination letter:

  • Severance for legal claims
  • Discriminatory remarks
  • Lengthy account of misbehaviors

What are the different types of termination letters?

  • Below are the different types of termination letters:
  • Business contract termination letter
  • Employee termination letter
  • Service termination letter
  • Membership termination letter
  • Vendor termination letter
  • Partnership termination letter
  • Project agreement termination letter

Is a termination letter requirement when firing someone?

No, it’s not. But many employers prefer to do so to avoid legal repercussions and to express their compassion towards the terminated personnel.

Terminations, like the rest of world’s realities, are never easy. It can prove to be a great challenge to both the terminated employee and the manager breaking the unfortunate new. If you’re unsure of what to write on your termination letter, save your self the trouble and take your pick from our termination letter templates. Download now!

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