How to Write a Short Report

How to Write a Short Report


We associate reports with long paragraphs printed on a stack of papers, but this may not always be the case for some. Sometimes, we are asked to write a short technical report for a given matter. This type of report may be used for numerous reasons, one of which would be for quick yet informative reading.

Writing a Short Report Outline

A short report is meant to be just that, short. Although, it can be quite difficult to do so especially since there’s a lot to cover. In writing a short report, or for any free report examples for that matter, it’s best to create an outline.

  • To do this, you first need to identify your topic. With a topic in mind, it will be easier for you to specify the key points that need to be emphasized in the report.
  • Next, you have to arrange these points in a logical order.
  • Once this is done, identify subpoints that provide supporting details to the main point of your free outline.
  • Finally, review the outline you have made. This will allow you to make the necessary changes for parts that do not make much sense.

When you’re finished with your outline, you may now make the final paper.

Summary of the Short Report

When you think about a short report, it’s basically a short executive summary of a given research or topic being covered. To create a summary for the report, it’s best to take note of all the major points that are considered to be important in conveying the overall message.

Purpose of a Short Report

Short reports may be used for various purposes.

They could be used in creating a business report or even a project report. For example, a construction firm is responsible for a number of major projects in the city. To provide updates on the progress of such development, a short report is written each month. Through this, the firm may monitor current operations and address certain issues immediately.

To put it simply, a short report provides the reader with a concise but detailed narrative that proves to be significant for their understanding.

Guidelines for Writing a Short Report

  • Choose an approach. A top-down approach is advisable for writing a short report where the stages of identifying the scope, gathering information, and refining are involved.
  • Decide on a structure. Typically, there are a number of basic elements found in a formal report. But in writing a short report, it might be necessary for you to summarize these into only what is required to support the given topic.
  • Focus on what is necessary. Emphasize significant points and eliminate those that aren’t too relevant to the topic.
  • Keep sentences short. It’s important to keep your report informative yet straight to the point. You can do so by constructing statements in pdf with proper wording.
  • Consider your layout. When presenting graphs, charts, and other images to your report, make sure that the text supports what is seen in these visuals. Be sure to organize these in your report.