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To maintain a safe, peaceful, and harmonious living environment for all the tenants, a landlord has to do an intensive background check on all potential tenants. That is why it is not easy to rent a property; there is a specific rigid process that has to be followed to ensure the right tenant is chosen. A rental application formally starts after an interested tenant fills out and submits a rental application form. Since his or her essential information is reflected in that document, the landlord can then begin the overall screening process.
With that in mind, the landlord has to make sure that the applicant is capable of fulfilling the stipulations presented in the lease or rental agreement and, at the same time, capable of maintaining the property. If the applicant cannot hit the target or qualifications the landlord is looking for, his or her application will be rejected or denied. And to make things formal and official, the landlord will send a rejection letter; the letter will present a brief explanation along with the details that led to the rejection of the application.
A tenant’s rental application can be rejected for various reasons, but telling the applicant that can be quite difficult. To help make it easier and more efficient for you, you can just include a checklist in the letter for all the possible reasons for rejection in the rejection letter similar to what is shown in this example. That way you can just easily check out the option that suits the case for the applicant’s rejection. If you are looking for a guide to use when you create your own tenant rejection letter, you can download this example for free.
A specific government agency offers a rental subsidy to people with low wages, but you need to apply before you can be enrolled in that program. If you are simply not fit to receive subsidy maybe because your wage falls outside the determined bracket or you have failed to provide the required documents, and so on, you will receive a rejection letter. The letter will look like this example; it will tell you that you have not made the cut along with the reason for that decision. You can study this letter and use it as a leverage to ace that rental application letter you send to the landlord.
As the landlord or owner of a rental property, it is your responsibility to ensure that an applicant has the capacity to pay the monthly rental fee and other miscellaneous and ensure that he or she will not disrupt the peace in the environment. Should the applicant fail in those aspects, you can reject his or her application through a well-written letter. You should write a rejection letter that clarifies what caused for the rejection of the application. If you need a reference to write a formal rejection letter, this example is perfect to use as your guide.
The government has implemented certain housing programs to help people live a comfortable life in a safe home. However, you can only be enrolled in that program if you fit the criteria they have in place and if you have provided all the right documents. If you fail to do so, your application will be rejected and you will be sent with a rejection letter. It is a formal letter that helps explain what led to that decision and a statement that giving you the right to appeal. If you want to know more, you can download this example.
Since a rental application can be rejected for various reasons, it is best to just include checkboxes that present the specific reason why the rental application was rejected. Similar to this example, you can incorporate the checkboxes on the body of the letter; you can then easily check out the reason for the rejection. It is important to clearly convey the purpose of the letter as well as the reason for the decision in order to lay out the bad news to the applicant. Furthermore, it is also important to provide as many supporting details as necessary to make the letter more comprehensive.
Although you have rented a property for quite some time, it does not necessarily mean that you have full discretion regarding who can live in it with you. Remember that you are still only a tenant and not the owner of the property; besides, some rental properties have strict policies with regards to adding members to the premises. If you have applied to add other members of your family to stay with you, there are chances that that will not be approved. Looking at this example, you can see that the tenant’s application was rejected because of specific reasons.
When creating a tenant or rental rejection letter, it is important to follow the standard format of a business letter. You need to include the essential parts like the return and inside address, the exact date when the letter was written, salutation, comprehensive body paragraphs, complimentary close, and signature line. It is also important to maintain objectivity when writing the body so that you a professional tone can be conveyed to the applicant. Furthermore, you should always be direct and straightforward; it is unnecessary to beat around the bush especially since this is about an important business matter.
We hope we have provided you with insightful and useful tenant rejection letter examples that you can use as your reference and guide. All examples attached in this article are free for download.