Since you are reading this article, we are assuming that you are now ready to retire from your job. You’ve worked hard for years, saved wisely, and now you’re ready to move into retirement, whatever that means for you.
Well, it’s important to start your retirement on the right note. One way to do this is to let your boss know about your retirement plans in a thoughtful and professional way, which includes writing a formal letter of resignation informing the company of your retirement.
There are a few important things that you should never forget when writing a retirement letter. Let’s look at some examples of what to do:
1. A professional greeting: Your letter should be addressed to your boss. There’s a good chance that this letter will merely end up in a file in HR, but it starts with your boss. Specific and professional is the right tone here.
2. State your intentions: The whole theme of your resignation letter is the statement that, well, you resign. You don’t need to play coy. At this point, you’ve made your decision to leave, and this letter needs to reflect that. You want your intent to be as direct as possible. There’s no need to mention where you’re going. You can discuss that with your boss and your colleagues if you want, but there’s little purpose for including that in your resignation letter. That’s especially true if you’re moving over to a competitor. You don’t want to create ill will in this letter or cause any drama.
3. Your end date: This is perhaps the most crucial detail in a resignation letter. Legally and according to your company’s policy, you might be required to give a minimum amount of notice. Two weeks, or possibly more, depending on the company and the role.
4. A gracious tone: Your resignation letter is not the time to air grudge, take passive-aggressive shots, or otherwise be unpleasant. Regardless of how you feel about your job or your boss, this letter should be an exercise in professionalism and graciousness. An excellent way to do that is to say a simple thank you. Focus only on the positive bits if you need to. A brief heartfelt compliment to the company, or a thank-you, is fine.
5. Your end game: When you hand in your resignation letter, it can kick off a bit of chaos—your position will need to be filled, but your duties will also need to be covered until they can replace you. As part of your resignation letter, it’s a good idea to convey what your availability is during that transitional period.
Your resignation letter is probably the last formal correspondence you will have with your company, so make sure you do it right. Take note of these helpful tips:
Writing a retirement letter is actually very simple. You just need to follow these three easy steps:
1. Start with the basics: There’s no need to sugarcoat or get creative at the beginning of your letter. Just state the position you are resigning from and the effective date. While you probably shared with your boss your reasons for leaving, you don’t need to describe them here. Keeping it simple is the goal.
2. The thank-you: It’s always a good idea to thank your employer for the opportunity, describing some of the key things you’ve enjoyed and learned on the job. (Yes, this is still true even if you’re thrilled to be leaving.) Remember, you may need these people for a reference down the line, and leaving things on a good note will leave a lasting positive impression.
3. The hand-off: Finally, state your willingness to help out with the transition. You don’t need to go into great detail, and definitely, don’t promise anything that you can’t deliver, but a couple of lines stating that you will ensure a smooth wrap-up of your duties will show that you are a dedicated employee until the end. This is even more important if you held a high position in the company.
The standard paper size used for business letters, such as retirement letters, measures 8.5 × 11 inches. This size is commonly used as a home or office stationery in the United States, Canada, Chile, Mexico, Panama, the Dominican Republic, and the Philippines. This US Letter-size paper is a standard defined by the American National Standards Institute, in contrast to the popular A4 paper used by most other countries, and adopted at varying dates, which is defined by the International Organization for Standardization.
Resigning from your position simply implies a willful desire to abdicate your duties and terminate the working relationship with whatever agency employs you. Retirement, on the other hand, is often possible only when you have worked as a civil servant for a certain number of years. It implies your desire to resign permanently from government employment and start collecting retirement benefits you have accrued.
Here are some things you can say to a colleague who is retiring:
Your employer must give you at least the statutory minimum period of notice. This period depends on how long you’ve worked there: continuously employed for between one month and two years, one week. Continuously employed for 2+ years, one week for each complete year.
Gracefully leave the company and work, in general, with an effective retirement letter, and start enjoying your years as a free man.