Formal Writing

Formal Writing Examples

When writing reports, essays, documents, and even letters, there are two forms of the English language that you can choose from: the formal and the informal. Both types serve different purposes. The tone of voice you use, your choice of words, and the way you combine them together to create a cacophony vary between these two types. Formal and informal writing have different intended audiences, and an effective writer gets to know his audience first before he can decide on how to talk to them.

This is why it is important that you know who you are writing for because you don’t want to speak to them with an inappropriate tone of voice. Formal language in writing is less personal than informal language. You can use them when you are writing for academic purposes, when making legal documents, when writing to professionals, for business writing, and for formal letters. It gives an air of authority and, of course, formality to what you are writing which is best for writing that involves serious issues and facts.

Sample Formal Letter

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Formal Email Writing Example.

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Informal writing, on the other hand, is a lot like putting into writing the things that you say. It utilizes a more conversational form of the language. It creates an atmosphere that is casual and carefree. This tone of voice in writing is very much useful when corresponding with friends and families through writing. There are also certain types of academic writing where informality is acceptable such as in writing reaction papers or book reports because these papers tend to need a more subjective and more honest point of view and writing using a more informal tone can make the process easier and more effective.

Informal and formal writing are not guidelines on what is right and what is not. They are both acceptable. However, they are both acceptable for different settings. Think of it as a casual jean and shirt outfit and a suit and tie ensemble. Both are an accepted choice of clothing and both probably look good on you. But you wouldn’t wear jeans to, say, a job interview, right? Nor would you wear suit and tie to the beach.

Rules for Formal Writing

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Informal and formal writing are simply choices given to you on how you would convey your different messages to different people. This is why it is important to know your audience because you can’t talk to all of them the same way. Tone and voice are very important elements in writing. They help create a general atmosphere for your paper that can highlight the points you are trying to convey.

Formal Essay Example

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Understanding Formal Writing

This article discusses formal writing and all its complexities. However, we also need to touch on its counterpart, which is informal writing, to better distinguish and to get to know both. Here are the important things to remember about informal and formal writing:

Formal: The orders cannot be delayed.

Informal: The orders can’t be delayed.

Formal: The special guest did not arrive as expected.

Informal: The special guest didn’t show up as expected.

Formal: The actor was paid a considerable amount of money for the role.

The student decided that he cannot accomplish the task, so he decided to give it to someone else.

Informal: The actor was paid a lot of dough for the role.

He passed the buck to someone else.

Formal: A different method was considered for the study.

Informal: I considered to take a different method for the study.

Formal Writing Example

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Formal: Simply state the facts that you have gathered and any additional information about it that you want to include. There is no need to tell your audience about your struggles and feelings because formal writing is not an avenue for sensations.

Informal: I had a hard time in constructing my paper’s body since the topic is a little confusing.

Abstract Example

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Formal: The onlookers were disturbed and appalled by the distorted lifeless body that was left on the crime scene.

Informal: We saw the body of the murdered guy earlier and it was disgusting!

Formal: The murderer of the 65-year-old resident of the quite town has been sentenced to a lifetime of servitude in jail.

Informal: Personally, I think that what the murderer did to that man is ruthless to say the least. He deserves to rot in jail.

Formal Writing Page Example

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Acronyms and initialism can be present in both formal and informal writing. If your intended audience is informal, and you think they can understand your terminologies perfectly, then acronyms and initials are accepted. However, the process will be a little tricky for formal writing. The first time that you mention a name, make sure that you introduce it in full.

Do this for perhaps two times in the first parts of your paper. For the next times, you can already use the initial or acronym for it. This is important so that you can make sure that your audiences have already retained in their memory the full definition of the acronym so that they won’t have to look for it again. For plural forms of your acronyms and initials, just add an apostrophe and a small letter s after it.

Formal Report Format

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The Rules of Formal Writing

Actually, think of these as something closer to guidelines rather than rules. They will not limit your writing. They will only make it better. These are the things that you should constantly strive to remember when you are using formal language in your writing.

Formal vs. Informal Writing

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Formal Report on Time Management

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Important Things to Note When Writing Formally

When in doubt, follow the recipe: introduce, discuss, conclude. Although this is the simplest trio in writing, it has never failed anyone yet. Which is not at all that surprising since writing doesn’t have to be complicated. You state your point, expound on it, and arrive at a conclusion.

Do not stray from your thesis statement. Writers are guilty of the occasional nonsensical talk. It’s true, there are a lot of things you can talk about in writing and you may get carried away. But if these things do not help you cement your paper’s main point, then there is no use in mentioning it.

Be careful with transitions. Which simply means that your next paragraph should support or continue your last. This will make your paper well-developed and well-structured which can help guide your reader into better understanding it.

Formal Report Writing

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When you have decided on what to write about, choose who to write it for. From there, you can decide how to express it all in writing. Remember the (tedious) rules we’ve discussed above and you’ll find yourself talking and writing formally effortlessly.

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