In general, there are many forms of writing. There is the freedom of creative writing, where you are free to express your thoughts. Then, there is the more restrictive formal writing, where you need to follow a certain structure as well as write the proper tone; a good example of this is email writing. However, since writing alone is not for everyone, writing formally can get quite complicated, especially for beginners. Fortunately, we have a solution that can help anyone write with a formal tone. Scroll down now to see our list of the best formal writing templates, perfect for MS Word, Apple Pages, Google Docs, and PDF formats.
Formal writing plays an important role in both the academic and corporate world. If you are in college or in university, most professors will require you to write a college essay as part of their curriculum or as a project. It is necessary to apply formal writing into these essays, so that you can convey your message properly. Plus, doing so can also leave a good impression to your reader.
In the world of business, on the other hand, the most communication is through writing, such as emails, letters, proposals, etc. On top of that, since you are going to communicate with your higher-ups and colleagues through written words, it’s best to establish a good sense of formal writing to deliver your message clearly and properly. Your direct supervisor will always assess the level of professionalism you have through your business writing skills. That is because you will write several formal documents and deliver them to important clients.
As we said before, formal writing is not the easiest thing in the world. However, we do believe that with proper knowledge and practice, one can write a formal document, such as professional email writing, that will convey the right tone. So, here are a few guidelines that you can follow.
There is arguably nothing less formal than adding emoticons in your formal document. It does not show professionalism and can easily turn off your clients. That is because your clients expect a level of formality, especially when conducting a business plan. Your professors in school might not be amused if you include emoticons in your essays and reports.
Using the proper transition words can greatly help your readers to understand your point. Transition words can help you connect the different ideas that you wrote in a document. On top of that, these words can help you move to your next point. For example, you need to have a smooth flow with your report writing. Otherwise, your reader will have a hard time understanding the message you want to get across.
Redundancy can easily make your document boring. Aside from that, the point that you want your readers to understand can quickly get escape. Although it can increase your word count, your main idea or general statement will not be as strong. Try to get your point across by using as little words as you can. This can help readers continue reading your document.
Since this is formal writing, you need to observe the basics of grammar, which is spelling and punctuation. Any mistakes in your report can easily weaken it, and won’t help your clients or colleagues understand it. It is vital that you need to review your document many times in order to ensure that there are no spelling mistakes or grammatical errors. Always keep in mind that you are writing a formal message, not a text to your best friend.
Formal writing is far different from any other writing genres. It maximizes the use of grammar in order to convey a message. As an example, application letters, work emails, academic reports, college essays, etc., all have a level of professionalism that other writing forms do not have. That is because in terms of wording, style of writing, and structure, formal writing needs a strict observance of certain guidelines, so that your clients, associates, or bosses, can consider it to be appropriate.
When you want to start formal writing, the first thing that you need to do is differentiate it from casual. That is because people use casual communication on a daily basis, which can hinder them from writing formal pieces. Next, you can read other official documents and study them with intent. This can help you understand the vocabulary that the writer used and how they used them. On top of that, also take notice of how they structure the formal report. The next part is by start writing – take what you learned and apply it to your document.
Formal writing is a form of writing which businesses, legal, academic, or corporate use to deliver a professional message, such as a work email, business report, application letter, and more. Informal writing, on the other hand, most people use it for their daily communication. Another key difference is that formal writing uses a professional tone while informal writing uses a personal or emotional tone.
Formal writing takes a while for writers to get used to it, especially when they are new to writing in general. Writing a formal letter, report, academic essay, email, or any other document is never an easy task; even seasoned writers find formal writing quite challenging. Fortunately for you, we made it much more accessible. Take advantage of our several formal writing templates that work on MS Word, Apple Pages, Google Docs, and PDF formats, to help you get started.