U.S. Careers Privacy Notice
Pfizer Careers Privacy Notice
Effective Date: July 22, 2024
This Privacy Notice (“Notice”) describes how Pfizer, Inc. and its subsidiaries and affiliated entities
(“Pfizer,” “we,” “us,” or “our”) collects, uses, and discloses personal data about you through Pfizer
Careers.
California Residents:
This Notice describes how we collect, use, disclose, sell, share, and retain your
personal data. For additional information relating to your rights and our processing of your personal
data, please navigate to the
Additional State and Local Disclosures
Section below.
DATA WE COLLECT AND USE
In the course of your use of Pfizer Careers, we may collect the following categories of personal data
about you directly from you, from third parties, and automatically:
•
Identifiers
, such as your name, maiden name and surname, contact details (e.g., telephone
numbers, email address, physical address), date of birth, username and password, or other
similar identifiers.
•
Protected Classifications
, such as your race, color, sex, gender, age, national origin,
disability, or citizenship status.
•
Compensation Information
, such as your current salary and bonuses.
•
Internet and other electronic network activity
, Internet or other electronic network activity
information, such as your browser type and operating system; IP address, and information
regarding your interaction with Pfizer Careers.
•
Professional or employment-related information
, such as your employment history, your
areas of expertise, professional and other work-related licenses, permits and certifications
held, your job type preferences, and information relating to your references.
•
Education information
, such as information about where you attended school and your
academic history.
•
Inferences
, such as inferences drawn to create a profile reflecting your preferences,
characteristics, psychological trends, predispositions, behavior, attitudes, intelligence,
abilities, or aptitudes.
•
Sensitive Information
, as defined under applicable local law, such as certain characteristics
of protected classifications and account login credentials and passwords.
Information We Collect Directly From You. We collect personal data directly from you in the course of
the registration and online resume submission processes.
Information We Collect From Other Sources. We may collect personal data about you from third
parties, such as your former employer or references, education institutions you attended, and other
related sources. We may also collect publicly available information such as information in social media
profiles, information from public search engine results and motor vehicle records.
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Information We Collect Automatically. We automatically collect personal data when you access Pfizer
Careers, such as the information described above as “Internet and other electronic network activity.”
HOW WE USE PERSONAL DATA
We use the categories of personal data described above for the following business purposes:
•
To process your application, including creating a personal profile, as well as validating your
identity or other personal data you provide during this process (e.g., work history, education
or compensation reference);
•
To evaluate your credentials for job opportunities available at Pfizer or for a specific job
opportunity selected by you;
•
To respond to your inquiries and communicate with you about your application, and to send
you information regarding Pfizer Careers and changes to our terms and policies;
•
To comply with or monitor compliance with any applicable laws or regulations;
•
To conduct data analytics, which we use for workforce planning and recruitment;
•
To conduct reference checks, and background checks if we offer you a position;
•
To preserve our other legitimate interests, for example, for Pfizer’s administrative purposes,
aggregate management reporting, internal training, and as generally required to conduct our
business within Pfizer and its affiliates; and
•
To onboard you to Pfizer and for human resources administration if we hire you. If you are
hired, additional processing purposes will be set forth in Pfizer’s employee privacy notice
provided to you at time of onboarding, when required by applicable law.
We may also deidentify or anonymize your information in such a way that you may not reasonably be
re-identified by us or another party, and we may use this deidentified data for any purpose. To the
extent we deidentify any data originally based on personal data, we will maintain and use such
information in deidentified form and will not attempt to reidentify the data.
HOW WE DISCLOSE PERSONAL DATA
We may disclose each of the categories of personal data described above in order to fulfill our
employment obligations and for the business purposes described above as follows:
•
Affiliates:
We may disclose the personal data we collect about you to our subsidiaries and
affiliated entities as appropriate to fulfill business-related purposes, such as for payroll,
administration and provisions of benefits, IT infrastructure, etc. Our affiliates will handle your
personal data in accordance with this Notice, unless a local privacy notice applies and is more
protective of your personal data.
•
Professional Advisors
: Accountants, auditors, lawyers, insurers, bankers, and other outside
professional advisors in all of the countries in which Pfizer operates.
U.S. Careers Privacy Notice
•
Service Providers
: Companies that provide products and services to Pfizer such as payroll,
pension scheme, benefits providers; human resources services, performance management,
training, expense management, IT systems suppliers and support; third parties assisting with
equity compensation programs, credit card companies, medical or health practitioners, trade
bodies and associations, analytics services, and other service providers
.
•
Public and Governmental Authorities
: Entities that regulate or have jurisdiction over Pfizer
such as regulatory authorities, law enforcement, public bodies, and judicial bodies
.
•
To Protect Us and Others:
We disclose personal data where we believe it is appropriate to
do so to investigate, prevent, or take action regarding illegal activities, suspected fraud,
situations involving potential threats to the safety of any person, violations of this Notice, or as
evidence in litigation in which we are involved.
•
Corporate Transactions:
A third party in connection with any proposed or actual
reorganization, merger, sale, joint venture, corporate partnership, co-promotion, assignment,
transfer or other disposition of all or any portion of Pfizer business, assets or stock (including
in connection with any bankruptcy or similar proceedings).
•
Aggregate and De-Identified Information:
We may share aggregate, anonymized, or de-
identified information about you for any purpose permitted under applicable local law.
ADDITIONAL STATE AND LOCAL DISCLOSURES
You may have certain rights regarding our processing of your personal data under applicable local
state law, including, for example, if you are a California resident. If our processing of your personal data
is governed by such laws, the following provisions apply to our processing of your personal data. These
provisions supplement the other sections of the Notice.
We do not “sell” or “share” for cross-contextual behavioral advertising (as those terms are
defined under applicable local law) the categories of personal data described above.
We do not
use or disclose sensitive personal data for purposes other than permitted under applicable local law.
Categories of Personal data That We Collect and Disclose
As may be required under applicable local law, the chart below describes the categories of third parties
to whom we disclose the categories of personal data described above for our business purposes.
Categories of Personal
data
Disclosed to Which Categories of Third Parties
Identifiers
Pfizer Group entities; professional advisors; service providers; and
public and governmental authorities
Protected Classifications
Pfizer Group entities; professional advisors; service providers; and
public and governmental authorities
U.S. Careers Privacy Notice
Categories of Personal
data
Disclosed to Which Categories of Third Parties
Compensation
Information
Pfizer Group entities; professional advisors; service providers; and
public and governmental authorities
Internet or other
electronic network activity
Pfizer Group entities; professional advisors; service providers; and
public and governmental authorities
Professional or
employment-related
information
Pfizer Group entities; professional advisors; service providers; and
public and governmental authorities
Education Information
Pfizer Group entities; professional advisors; service providers; and
public and governmental authorities
Inferences
Pfizer Group entities; professional advisors; service providers; and
public and governmental authorities
Sensitive Information
Pfizer Group entities; professional advisors; service providers; and
public and governmental authorities
Retention
Pfizer will retain personal data for the period necessary to fulfill the purposes outlined in this Notice
unless a longer retention period is required or permitted by law. The criteria typically used to determine
our retention periods include: (i) the length of our relationship with you; (ii) whether there is a legal
obligation to which we are subject; and (iii) whether retention is advisable in light of our legal position
(such as in regard of applicable statutes of limitations, litigation, or regulatory investigations).
Individual Rights
Subject to certain exceptions, you may have the right to make the following requests under applicable
local law, at no charge:
•
Copy:
You may request, up to twice every 12 months, a copy of the specific pieces of personal
data that we have collected, used or disclosed about you in the prior 12 months and to have
this delivered, free of charge, either (a) by mail or (b) electronically in a portable and, to the
extent technically feasible, readily useable format that allows you to transmit this information
to another entity without hindrance.
•
Correct:
You may request correction of your personal data that we have collected about you
if it is inaccurate or incomplete.
•
Delete:
You may request deletion of your personal data that we have collected about you.
•
Know:
You may request that we provide you certain information about how we have
U.S. Careers Privacy Notice
handled your personal data, including the:
o
categories of personal data collected;
o
categories of sources of personal data;
o
business and/or commercial purposes for collecting your personal data;
o
categories of third parties with whom we have disclosed or shared your personal
data; and
o
categories of personal data that we have disclosed or shared with a third party for
a business purpose.
You have the right to be free from unlawful discrimination for exercising your rights under applicable
state law.
Submitting Requests
You may submit requests to delete, correct, access a copy and/or know personal data we have
collected about you by accessing our webform at
www.pfizer.com/individualrights
or by contacting
us at 833-991-1933 (toll free). You will be asked to provide certain personal data when submitting
your request including your relationship with Pfizer, first and last name, email address, telephone
number and postal address in order for us to determine if your information is in our systems.
We will further verify and respond to your request consistent with applicable law, taking into account
the type and sensitivity of the personal data subject to the request. We may need to request additional
personal data from you, such as your date of birth or government identifier, in order to protect against
fraudulent or spoofed requests. If you want to make a request as an authorized agent on behalf of
an individual under applicable local law, you may use the submission methods noted above. As
part of our verification process, we may request that you provide us with proof that you have been
authorized by the individual on whose behalf you are making the request under applicable local law,
which may include signed permission provided by such individual.
Please contact us according to the “Contact Us” section of the Notice below, if you have any questions
regarding our processing of your personal data.
Additional Information Regarding Automated Systems
We use artificial intelligence, machine learning, generative artificial intelligence, or related tools
(“Automated Systems”) to assist with screening, analytics and inform decision-making in the
recruitment process in accordance with applicable law. We use Automated Systems to assess your
information relative to the required job qualifications and responsibilities listed in relevant job
postings in accordance with applicable law.
If you have any questions about our use of Automated Systems, please contact us according to the
“Contact Us” section of the Notice below.
U.S. Careers Privacy Notice
COOKIES AND OTHER TOOLS
We and our third party business partners collect information about you by using cookies, tracking
pixels and other technologies (collectively, “Tools”). We use this information to better understand,
customize and improve user experience with our websites, services and offerings as well as to manage
our advertising. For example, we use web analytics services that leverage these Tools to help us
to understand how visitors engage with and navigate our Pfizer Careers site, e.g., how and when
pages in a site are visited and by how many visitors. We are also able to offer our visitors a more
customized, relevant experience on our sites using these Tools by delivering content and
functionality based on your preferences and interests. If we have collected your personal data, e.g.,
through a registration or a request for certain materials, we may associate this personal data with
information gathered through the Tools. This allows us to offer increased personalization and
functionality on the Pfizer Careers site.
Your web browser can be set to allow you to control whether you will accept cookies, reject cookies,
or to notify you each time a cookie is sent to your browser. If your browser is set to reject cookies,
websites that are cookie-enabled will not recognize you when you return to the website, and some
website functionality may be lost. The Help section of your browser may tell you how to prevent your
browser from accepting cookies. To find out more about cookies, visit
www.aboutcookies.org
.
Certain information is collected by most browsers or automatically through your device, such as your
Media Access Control (MAC) address, computer type (Windows or Macintosh), screen resolution,
operating system name and version, device manufacturer and model, language and Internet browser
type and version. We use this information to ensure that the services function properly.
Your IP address is a number that is automatically assigned to the computer that you are using by your
Internet Service Provider. An IP address may be identified and logged automatically in our server log
files whenever a user accesses the Pfizer Careers site, along with the time of the visit and the pages
visited. Collecting IP addresses is standard practice and is done automatically by many websites,
applications and other services. We use IP addresses for purposes such as calculating usage levels,
diagnosing server problems and administering the Pfizer Careers site. We may also derive your
approximate location from your IP address.
We may use Google Analytics, which uses cookies and similar technologies to collect and analyze
information about use of the Pfizer Careers site and report on activities and trends. This service may
also collect information regarding the use of other websites, apps and online resources. You can learn
about Google’s practices by going to
www.google.com/policies/privacy/partners/
, and opt-out of them
by downloading the Google Analytics opt-out browser add-on, available at
https://tools.google.com/dlpage/gaoptout/
.
We may use Flash Local Shared Objects (“
Flash LSOs
”) and other technologies to, among other
things, collect and store information about your use of the Pfizer Careers site. If you do not want Flash
LSOs stored on your computer, you can adjust the settings of your Flash player to block Flash LSO
storage using the tools contained in the
Website Storage Settings Panel
. You can also control Flash
LSOs by going to the
Global Storage Settings Panel
and following the instructions (which may include
instructions that explain, for example, how to delete existing Flash LSOs (referred to as “information”
on the Macromedia site), how to prevent Flash LSOs from being placed on your computer without your
being asked, and (for Flash Player 8 and later) how to block Flash LSOs that are not being delivered
U.S. Careers Privacy Notice
by the operator of the page you are on at the time). Please note that setting the Flash Player to restrict
or limit acceptance of Flash LSOs may reduce or impede the functionality of some Flash applications,
including those used in connection with the Pfizer Careers site.
SECURITY
We use technical, administrative and procedural measures designed to safeguard your personal data
from unauthorized access or use. No such measure is ever 100% effective though, so we do not
guarantee that your personal data will be secure from theft, loss, or unauthorized access or use, and
we make no representation as to the reasonableness, efficacy, or appropriateness of the measures
we use to safeguard such data.
THIRD PARTY LINKS
The Pfizer Careers site may contain links to third-party websites and applications. Any access to and
use of such linked websites and applications is not governed by this Notice, but is instead governed
by the privacy notices of those third-party websites and applications. We are not responsible for the
information practices of such third party websites and applications.
CONTACT US
If you have any questions, complaints, or requests about how Pfizer processes your personal data,
please contact us at
USPrivacyContact@pfizer.com
or by mail using the details provided below.
Pfizer, Inc.
Talent Acquisition Operations
Heights Union East 2002 N. Tampa Street
Tampa, FL 33602
CHANGES TO THIS NOTICE
This Notice is current as of the Effective Date set forth above. We may change this Notice from time
to time, so please be sure to check back periodically. If we make any changes to this Notice that
materially affect our practices with regard to the information we have previously collected about you,
we will endeavor to provide you with notice in advance of such change by highlighting the change
on the home page of the Pfizer Careers site or sending you an email.
