14+ Best Car Rental Agreement Examples & Templates [Download Now]


We all know that a car is a luxury good in the sense that it is not among the basic needs but is highly desired. Because most people, if not all, want to own a car, but it is too expensive to have one, business entities providing car rentals have emerged and can be a perfect alternative. In order for these entities to establish the terms and conditions as regards their car rental, a car rental agreement is needed. Whenever you need to create one, you may refer to the car rental agreement templates and examples presented below which will serve as your guide in your initial steps.

Car Rental Agreement Examples and Templates

1. Personal Car Rental Agreement

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  • Google Docs
  • MS Word
  • Pages

Size: A4 & US

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Whether you are old or still new in the car rental industry, it is a must to have an agreement that will specify the terms of use and other specifics with regard to the car rental. In order to immediately create one, you can use this personal car rental agreement template as your own. This is available in different file formats, namely Google Docs, MS Word, and Pages, so it is convenient for every user to download and edit the file.

2. Comprehensive Car Rental Agreement

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  • PDF

Size: 106.6 KB

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In this comprehensive car rental agreement example, the terms and conditions are categorized as follows: general rule; reservation policies; rental policies; usage policies, which include care and custody, daily inspection, prohibited conduct, and illegal parking; policies for returning the car; breakdown, accident, or theft policies; termination of rental contract; compensation and indemnification; and cancellation of the rental contract.

3. Local Car Rental Agreement

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  • PDF

Size: 79.3 KB

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The following information is vital in this local car rental agreement example: renter’s information, such as his name, social security or passport number, address, telephone number, and license number; owner’s information, which include his name, social security number, contact number, and plate number.

4. Simple Car Rental Agreement

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File Format
  • PDF

Size: 79.4 KB

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Just like the provisions contained in this simple car rental agreement example, any car rental agreement must have the following stipulations: equipment, rental fees, equipment operation, maintenance, indemnity, insurance, notification, non-transferability, ownership, cancellation or termination, fuel, acknowledgment, additional clauses, and credit card authorization.

5. Brief Car Rental Agreement

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File Format
  • PDF

Size: 223.2 KB

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There are instances when the user or the renter would not read the complete details of the agreement because not only are the words overwhelming but also the stipulations are lengthy. Hence, in order to encourage people to read the agreement in full, you have to create one that is brief and direct to the point, such as this brief rental agreement example.

6. Detailed Car Rental Agreement

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File Format
  • PDF

Size: 143.5 KB

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It is important that you lay down the terms of your agreement in full details, just like this detailed car rental agreement example. It is divided into nine chapters with complete details, such as general provisions, reservation, rental of the car, use of the car, indemnification and compensation, cancellation, and miscellaneous provisions.

7. Car and Van Rental Agreement

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File Format
  • PDF

Size: 148.1 KB

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No matter what type of vehicle you are renting to others, may it be a car or a van, it is vital to secure the welfare of both parties, the renter and the owner, in case of future disputes and misunderstandings. This can be done with the use of a car and van rental agreement, similar to the example presented above.

8. Short-Term Car Rental Agreement

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File Format
  • PDF

Size: 23.1 KB

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Short-term car rental refers to renting a car in just a few hours or one day. However, regardless of the period of the rent, an agreement is needed so that the important terms and conditions related to the rental contract will be specified. You can refer to this example should you need to create a short-term car rental agreement.

9. Basic Car Rental Agreement

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File Format
  • PDF

Size: 40.8 KB

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If you are to create your own car rental agreement, you must take note and include the following provisions: terms, delivery, cars to be provided, maintenance, confidentiality, vehicle usage, mileage limitation, modification of the car, insurance and liability, preferred provider status, and rate structure.

10. Thorough Car Rental Agreement

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File Format
  • PDF

Size: 28 KB

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As can be seen from this example, the standard terms of a basic car rental agreement are as follows: general terms of the contract, vehicle maintenance and replacements, online booking, deposit requirement, accidents and standard insurance, driver’s license, premature termination, vehicle misuse, modes of payment, contract extension, chauffeur service terms, and collision damage waiver.

11. Elegant Car Rental Agreement

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File Format
  • PDF

Size: 890.4 KB

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Oftentimes, an agreement is plainly written in white background and black text. However, you are really not limited with that style. You can be artistic and creative as you want, just like this elegant car rental agreement. You can even include your contact details after the stipulations in order for the potential clients to easily communicate with you in case they have inquiries and other related concerns.

12. Standard Car Rental Agreement

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File Format
  • PDF

Size: 994.8 KB

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Apart from the detailed agreement, you must also ensure that both parties related to the rental agreement have understood the terms and conditions before they will sign the contract. In this example, the signature of the owner as well as that of the renter is affixed after the rent details are presented and before the detailed terms and conditions.

13. One-Page Car Rental Agreement

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File Format
  • PDF

Size: 128.2 KB

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In this example, the list of all the items that must be present in the agreement are contained in a single page as follows: rental, charges and security deposit, additional charges, breach of contract, indemnification, and definitions and interpretation.

14. Formal Car Rental Agreement

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File Format
  • PDF

Size: 1.9 MB

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Aside from the rental agreement terms and conditions, the following are also present in this formal car rental agreement: original car description, optional product notice, replacement vehicle, and amount needed to be paid including taxes and other charges.

15. Generic Car Rental Agreement

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File Format
  • PDF

Size: 189.2 KB

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An agreement is a legal document that can be enforceable in court in case of litigation. Hence, it is vital that you carefully create your own car rental agreement by referring to this general car rental agreement example. In addition to the terms of use, the following are also stated: renter details, type vehicle to be rented, duration, rates, and collection and pickup.

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