7+ Professional Resignation Letter Examples – PDF

A good job grants you more than just monetary perks and privileges, but a continuous learning experience to enhance your abilities and skills in a particular craft. Yet sometimes, the job you initially wanted no longer ignites the same spark that lived inside of you during the very beginning of your journey, or perhaps the company you work for has failed to recognize your capabilities and expertise in the field. Whatever the reason may be, a formal and graceful exit through a professional resignation letter would be your best option.

2 Week Resignation Letter Example

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Blank Professional Resignation Letter Example

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Food Service Resignation Letter Example

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Signs You Should Leave Your Job

Don’t feel bad about leaving your job. Sometimes, staying with your current employer can be a toxic experience. There are many factors that can influence one’s perception towards their job, whether this concerns their employer or the tasks and responsibilities held by the respective job position.

So when exactly do you make the decision of leaving?

The answer to this question would depend on your current state — both personally and professionally. If you’re debating whether this is a decision you should make or not, try contemplating on the following symptoms:

1. It Sucks the Life Out of You.

You feel drained — physically, mentally, emotionally, and maybe even spiritually.

There are times when you just feel genuinely unhappy with your job. This might not have anything to do with your employer, nor your job function, but with deadlines to meet, expectations to live up to, and a hectic schedule and timeline to follow — it can all get a bit overwhelming.

You may benefit from every other aspect of the job, but ultimately, if your career goals lie elsewhere, your current job could milk out every ounce of motivation in you, and there is nothing that this poor job could ever do to make things better.

If your aspirations lie somewhere outside the world you’ve been orbiting for years, maybe your heart is telling you to follow a different path.

2. You Feel Anxious and Over the Edge.

When sales begin hitting rock-bottom, several outlets are slowly being shut down, and the number of closed-door meetings are gradually increasing, you might want to be the smart employee and take this as a sign to quit your job.

This is a common case that many companies suffer from. When a sudden change in the market greatly impacts business operations, the organization could experience extreme losses, which would eventually affect its internal sectors as well. For the average employee, a volatile environment is never a good sign.

So when push comes to shove, you might want to start updating your resume just in case.

3. It Fails to Showcase Your Strengths.

You have a lot to offer the company, but your drive to keep these skills alive is hanging by a loose thread.

Perhaps your current job requires more of your least developed skills rather than you actual strengths. Say for example, you’re a graphic artist who landed a job in the marketing department of a well-established firm. While the paycheck may be more than what the job demands from you, it still comes as a complete disappointment. Rather than spending your time exploring the digital arts of marketing, you find yourself creating written reports for the given sector. Not only is this putting your strongest talents to waste, but it’s also taking a huge toll in your performance.

4. Opportunities Pass You By.

A few years have passed, but it feels like your career is headed nowhere. Every time you apply for a promotion, someone else gets the position before you. You strive to meet the requirements needed to step it up a notch, only to find yourself back in the same spot. In this fast-changing world, your pacing in a speed that even a turtle can beat.

Though looking for a job is no easy task, it’s better to spend your time looking for a job that sees your potential than to be stuck in a company that fails to value your efforts. Who knows, maybe your exceptional qualities and work ethics could be put to good use elsewhere.

5. The Unfitting Change in Culture.

When you first joined a company, it had a fun, laid-back corporate culture that convinced you to stay. You excelled in an environment that allowed you to grow as a professional through various tasks and activities that embraced the nature of your job.

But something changed. The company was bought by a larger firm that imposed strict organizational policies that took over the company’s entire operations. Now, you can hardly approach your new boss without setting appointment with the secretary beforehand. Or perhaps new company rules have restricted employee interactions during working hours, forcing everyone to work like robots for eight hours straight. While adapting to these changes demands time and patience, if you’re no longer happy or comfortable with your current position, then don’t hesitate on leaving.

Health Service Resignation Lette Example

Librarian Resignation Letter Example

How to Leave Your Job Professionally

Resigning from your job is a moment that many people resent, but it’s certainly something that needs to be done before you can formally part ways with the company.

With that said, here’s some useful advice on how you can carry out your resignation professionally:

1. Choose the Right Moment.

It’s never a good idea to leave your job while everyone around you is under pressure with tight schedules and strict deadlines to meet. When choosing the right time to announce your resignation, make sure your boss isn’t on a time-crunch with folders and documents scattered all over his or her desk.

Also, don’t quit your current job unless contracts have already been signed with your new employer. There may be issues with the contract that do not suit your interests, and this could possibly leave you jobless for months.

2. Be Gracious.

Avoid informal communication methods that fail to meet corporate standards. For instance, leaving a note in your employers desk to inform them of your resignation is childish and unethical. It can be seen as disrespectful in most corporate settings. Refrain from sending an email resignation or using the telephone to contact your employer, unless you plan on submitting a resignation letter in person as well.

3. Consider Your Notice Period.

Though a two weeks notice is common in most organizations, some companies may have their own employee policies to abide to. This could be anything from two weeks to three months, depending on your current position and your time with the company. Throughout this period, make sure you maintain appropriate attitude and productivity.

As for immediate resignations, you might want to arrange a formal meeting with your boss and HR to explain your situation, and reach a mutual agreement.

4. Don’t Make it Difficult for Colleagues.

When you leave a company, you could also be abandoning certain projects and assignments that a colleague or replacement would have to finish. When this happens, you want to make sure they know how to handle the responsibility being handed over to them. You can prepare a guide for them to refer to during the turnover, or allow them to contact you whenever problems persist. Clients and recurring customers must also be informed of your departure beforehand.

5. Make it Brief.

When providing a reason for your departure, you can keep it as brief as possible without going too much into detail. It could be due to a new job opportunity, a higher payroll, a more varied role, or perhaps a medical or personal reason you’d rather not disclose any further.

Tips for Writing a Resignation Letter

Once you have made the decision to quit your job, the only professional way to handle this is through a well-written resignation letter. Not only can this ease the transition over your last few days on the job, but it will also help you maintain a positive relationship with your employers and colleagues even when you are no longer a part of the company.

For this reason, writing a professional resignation letter must be taken seriously. To guide you through this process, refer to the following tips:

  • Keep it short and to-the-point. Stop beating around the bush and focus on delivering your message. The letter should be simple, direct, and positive. It must also indicate when you propose to leave, as well as a brief message of thanks. So if you’re having trouble constructing your letter, then a short resignation letter would do.
  • Use formal language. Since resignation letters are meant to be professional in nature, then using a formal tone, structure, and layout is essential. Address your recipient politely, and choose your words carefully.
  • Be positive. There’s no point in criticizing your employers when you’re likely to never cross paths ever again. You need to be confident with your decision to move on to greener pastures, yet appreciative enough for the opportunities that were given to you. You need to leave a positive impression in order to gain a good recommendation for your next employer.
  • Express your gratitude. You don’t need to provide special mentions for the people who have made your stay worthwhile. Instead, you can insert a short message of thanks to express your utmost gratitude towards the company for giving you a one-of-a-kind learning experience that has shaped the person you are today.
  • Proofread the letter. Ensure that you have reviewed the letter multiple times before sending it. You can have a friend or colleague criticize the letter to identify any mistakes that you may have overlooked. The content of your letter should emphasize your appreciation for the opportunity given, as well as a clear indication as to why you have decided to leave.

New Standard Resignation Letter Example

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Size: 60 KB


Professional Short Notice Resignation Example

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Thankful Resignation Letter Example

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Unlike past decades, it is fairly common for individuals to change jobs every five years or so to explore new possibilities in their career. However, knowing how to handle these transitions correctly is a vital skill to possess in order to maintain professionalism. With this in mind, it’s important to follow the policies set by the company when dealing with employee resignations. This includes the notice period from when you send your resignation letter, as well as your performance leading up to your formal departure from the company.

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