If you are thinking of quitting your job for whatever reason, it is most preferable to get consent from your employer through a face-to-face conversation. However, there are some circumstances that may hinder you to resign in person. In cases like this, utilizing email messages in your resignation could be a great substitute. Read through this article to learn how you could leave your company with no trace of negativity.
Resignation emails vary from one another because it is a subjective matter. Hence, it would be practical to initially give you a broad overview of how a letter of resignation is done in email. Here are some examples and templates of resignation email we collected for you to relate on.
You are writing a resignation email for the first time and you find yourself staring at a blank piece of paper or word document. For starters, organize your thoughts. Before writing, jot down the things you want to include in your letter. As much as possible, be honest and stay positive. Do not complain about the things you don’t like about your company—you are not writing a complaint email. Make sure to leave a great last impression to your employers and co-workers. Also, it is best to send your email two weeks (or depending on what is stated in your contract) before your planned resignation date.
Everyone would want his/her letter to be viewed and read right away. This is also the case in writing a formal email notice, especially if you are in a really big hurry to leave your job. In doing so, you would need a strong subject line that officially says “I want to resign” to your boss. Here are a few examples.
People find it hard to write a email resignation letter especially if it is the first time they are writing it. You might find resigning from a job really frustrating and writing your way out of it even more so. Finding the right words to write is quite difficult and you might find it easier to talk to your boss in person. But there are certain circumstances that do not allow you to do so. In this case, you may be required to write a resignation email.
Here are the things you need to include in your resignation email.
Always remember that you should write your resignation letter in a formal and professional email tone. You can also include positive remarks about the company but as much as possible, do not write negative comments about them. If your reason in leaving is another job opportunity, you can use euphemisms (e.g. explore new opportunities). And try to sound positive at all times.
Email signatures are usually seen at the end of the email, usually containing your name, address, and contact details. No one wants end his/her resignation email with something weak and no one wants to risk writing something which may lead to his/her employer to send a rejection email instead of an email of approval.
We have already tackled the basics in writing resignation notice letters so it’s time to talk about what must and what must not be done in writing resignation email signatures.
There is no single emotion that could describe resignation in general. For some, it is a joyful moment at liberty while for some, it is a tearjerking goodbye. No matter what case you’ve fallen onto, here are some of the wisest tips in writing your very own letter of resignation.
The first question you must ask in writing a letter resignation is if there is a standard format that your company follows. If yes, it would be an easier task for you but if not, it would need your knowledge of the basic format. You can search for multiple samples of resignation letter but all of these are just guiding models, not replicas of the standard letter for resignation content. You may reflect on these examples regarding the format, but the whole message should be completely yours. Think of it as saying goodbye to a friend but just in a formal way.
Remember, you are not writing a letter to be featured in a television program, aren’t you? Hence, there is no need for extending your resignation letter up to four pages. As much as possible, you can keep your letter short as much as it carries the complete thought of you want to convey. However, since it is your last document to be written for the company, you can make the most of it. If you want to thank specific colleagues or executives, you are free to mention it in your letter as well.
As mentioned above, there are specific pieces of information that must be present in your letter of resignation. Though you are the master of your content, do not forget to include the essentials in your letter. These details are needed because it allows the company to create the proper measurements in response to your renunciation.
A promise would always lead to the expectation of the promised party. In leaving your company, you may be overwhelmed by your emotions, especially when you had a great time staying on that particular institution. Thus, be mindful of the words you are going to write. Don’t state a pledge unless if you can stand it. Moreover, rather than looking sympathetic, it would just make you a man of words that would greatly mark a bad impression on your recent employer.
Despite any reason you may have, it would be helpful if you’ll tell it to your employer. By informing the company about the reason for your resignation, they could think of the proper response to your concern and may execute the necessary actions. However, do not expect that you will be hindered by the company. Moreover, the reasons for your resignation are helpful, for you and your company to grow apart.
If you are planning to leave your company, there is proper etiquette that you should follow. It is always important to talk face-to-face with the HR or supervisor before doing so. Rethink that each one of you in your company plays a vital role in the overall success of the institution and losing even just one of you makes a difference. Hence, for your employer to be prepared, notice them at least a couple of weeks before the official date of your resignation.
Whether you like it or not, respect and courtesy should be observed at all times to protect your reputation and avoid any incoming conflicts. The same thing goes in leaving the company you are currently in. If you are finding a hard time to resign, here are some tips to help you do it politely:
Before you proceed in making your own resignation letter, it is a wise act to talk with your supervisor, HR, or your manager. Though doing this deed really challenges and frightens you, it is the best choice to make. It would not just show that you respect the company and your job but also present your professionalism in terms of dealing with career-related issues. Moreover, do not take this opportunity to increase your compensation, stand on your words with certainty and dignity.
Write your resignation as straightforward as it is. Considering that you already discussed this matter with the head executive, this letter will completely be filled with formality. Simply state your decision to leave the company, the date it takes effect and if you have any pending work. To know more about this, kindly refer to the things discussed above.
Additionally, send this letter in person. If your employer already allowed you, there is no need to be afraid of submitting your resignation letter face-to-face.
For most cases, leaving a company is due to negative reasons such as poor management and socially toxic environment. However, no matter what the cause of your resignation is, spewing harsh words will never be a choice of a person with ethics. Doing this will just worsen things up and would leave a bad impression on your name. Moreover, there is no certainty in this world. Maybe time will come that you and the company would cross paths again. So, keep your resignation calm and peaceful.
Leaving your job doesn’t mean leaving your responsibilities. If you already have discussed with the head executives about your decision of ending your engagement with the company, it would be very pleasing for your employers if you’ll finish the remaining tasks given to you. Furthermore, even if your resignation is already set, still do your job with quality.
Regardless of how many followers or friends you have in your various social media accounts, posting this matter online is not just careless but is also inappropriate. Keep in mind that the internet is not an exclusive place to rant about your company. Though you can delete it any time, it would still stay in that place forever and worse, someone could have taken a screenshot on your post. Remember, your words can be used against you so better keep it private.