Memorandums or simply called memos are useful tools in disseminating information that is crucial to day-to-day activities. Here we can find the what ares and the who’s who. As Wikipedia defines it “a memorandum is a note, document or other communication that helps the memory by recording events or observations on a topic.
Because of the busy schedules that we have, especially in the office, we tend to forget certain things like tasks or events that we have to attend to. It is but an acceptable truth that being forgetful is often the cause of too much information running in our minds especially in a busy workplace.
An office memo is a piece of document or a note that is a common source of information in a workplace regarding important notices or announcements and other work-related activities. Office memos are often updated day by day depending on the need that arises. In big companies or organizations, memos are placed at the common areas of the workplace in order for it to be visible and that everyone can be made aware of any important announcements. As an additional information, office memos are always signed by the highest person in the office or at least the one in-charge of creating memos.
How often do you read memos? Sometimes you see one but I would presume most often than not, you tend to disregard it. Well, based on my personal experience, I myself tend to not read memos specially if they are not appealing. You know, those proposal memos that are barely readable and uninteresting.
The key to compose an effective office memo is to have a catchy title, something that says it all. Office workers are drawn to memos that have intriguing titles. In addition to that, you need to use good fonts, preferably bold. It only does not make your memo look good but it also adds appeal to the entire note.
There are many ways by which a person in-charge of the office announcements and directives can disseminate important information relevant to the operations or the office activities. However, we need to be careful in determining the differences between an office memo and an office order. As we have previously defined, an office memo is a document or a note that is a source of information for work-related announcements. While, an office order is defined as something that contains directions or instructions for a person or a group of persons to do. The difference lies on its objective. The goal of the former is provide information while the latter is to give orders.
There are times when important announcements are given abruptly without prior notice. The common scenario is that workers come to the office familiar of their work routines. However, at some point, the management needs to make important decisions thus needing to have it known to all. The only way to get the information to everybody is through an office holiday memo. It is the most practical and easiest way to disseminate announcements and notices. Through an office memo, every office worker gets the information right from a reliable source and not just coming from hearsays or gossips which could sometimes become the source of fake news and incorrect information.