No one in their right minds will offer their services for free. No one! Can you imagine how much of an insult that would be to you? You have spent years perfecting the craft of video editing, watching YouTube tutorials to learn newer tips and tricks to help improve your cinematography or become more sophisticated in applying the necessary transitions? And, if that’s not the only thing, you have spent thousands to tens of thousands of dollars to purchase the very best equipment (camera lens, attached microphones, tripods, drones in case you would want a very good aerial shot, the video editing software, laptops).
Then, you would just want to have yours done for free just because you’re good buddies! They would rather take a stranger for a client instead of you if that’s the case. It is the same for architects. You just can’t expect them to let them design your house for free. For creative professionals, it’s their art and talent that has allowed them to get this far. If you require someone who is good in making that movie magic for an informal project (e.g. school video projects) you might as well ask your friend or maybe even your friend’s friend to assist you with the matter at hand.
However, wedding videos and debut videos are an entirely different story altogether. No grades are involved, but these kinds of videos are something that you would want to treasure and cherish for the rest of your life. Because the moment you turn old and gray, you might want to look back on the day you were married or the day you turned 18 and see how magical those moments were in your life, videoed and executed to perfection. Not something an average videographer can accomplish. It does not only take the videographer’s skill and technique, but also his or her direction and creativity that embodies the heart and the soul of the finished product. With that being said, you would need to set a contract with a respectable agency or company that offers those kinds of services.
Here is an example of how a video production contract should be like:
There are only two things that you need to consider when selecting a company or agency offering those services:
Other contracts are not so complex. Some contracts just go straight to the point in asking the party’s information and contact details. Here is an example below:
Just like every contract, it is bound and irrevocable. So, even before signing the document, make sure that all your options have been considered and thought of because, once you place your signature and it is marked in the paper, there is no going back. You would have to see it through to the end.
The introduction does not necessarily have to be long. It can be something as short and simple like this:
This Videography Services Agreement is dated as of December 25, 2048, by and between Yakuza Shinai Videography Services and Ser Barristan Selmy, Jon Snow of Winterfell, Queen Daenerys Targaryan of Dragonstone and Tyrion Lannister of King’s Landing.
After providing the introduction to your contract, proceed listing down the terms and conditions that your contract should comprise of in order to have a full transparency of the details and both the contractor and the client will have to comply to during their time together:
The Parties agree as follows:
a. Services. In this section, the videographer’s company will specify the services they will be providing to the client and for what specific occasion the company will be doing the video.
b. Time of Completion
The time of completion is very important. When the client specifies a specific date that the video should be completed, it must be indicated in the said contract so that both parties can acknowledge the estimated time of completion so that they can include that in their planning. For instance, you can indicate it in the contract like this:
*The Services shall commence on January 1, 2050, for Mikasa’s and Eren’s Wedding Ceremony beginning at 9:00 a.m., and concluding at 3:00 p.m., at Odin’s Palace. The videotapes, DVD’s, or any other video materials produced for Client in connection with the performance of the services shall be delivered to client no later than 10:00 p.m. Please do not delay. Time is money.
It is important to indicate on who will be providing what in the duration of your contract. Normally, the contractor will be providing the cameras, the tripods, the laptops to be used for editing, and others. While the client will take care of the rest such as the refreshments, the location for the food, transportation services, the needed props and costumes, makeup, etc… Indicate it simply in the contract,
Client shall provide the following equipment for the contractor’s use when performing the services: necessary accommodations, rich and elegant food, free massages, transportation services. Contractor shall provide all other equipment necessary to perform the services.
When performing the services, the contractor will use his/her own equipment.
The most delightful part on the part of the contractor, charging the client. In listing down the total expenses that the company has spent, it is important that you do not overcharge your client otherwise, they might never utilize your services again. Enumerate all the possible expenses one-by-one and give a tad bit of information, should your client request some explaining.
The final cost to the client will be four hundred thousand Galactic Credits ($400,000).
The final cost to the client will not exceed four hundred and fifty thousand Galactic Credits ($500,000).
How the client decides to pay is up to their discretion. Whether they pay in full first or have a downpayment, is entirely up to them. Provide them with a set of options so that they may best decide how to settle their accounts in the best possible way.
Client shall pay the contractor the sum of 1,000,000 Philippine Pesos (Php 1,000,000) prior to any work being started as a reservation fee. This fee is not refundable and will be credited to the final amount owed.
Client shall make a one-time payment to the contractor for the final cost at the end of the term.
Client shall pay the contractor for the services and reimbursed expenses the sum of two thousand dollars ($2,000) per session.
The payment(s) shall be paid in the following manner: Cash, Credit Card, WeChat Pay, G-Cash, AliPay.
f. Other Expenses/Accommodation:
There might be other expenses incurred during the duration of your contract. Whether it is accommodations or maybe something else, list it down.
Client shall reimburse the contractor for the following expenses only:
Client shall be responsible for providing to the contractor the following accommodations only:
And finally, before listing down the general provisions, provide the contract date as to when it will officially begin and when it will end. Even though it was mentioned that contracts are irrevocable, there are some that can be terminated, but to do so, it has to be specified. Remember, while making a contract, it should be as clear as black and white, day and night. Here is an example of how it can be properly listed.
The term of this agreement shall begin on January 1, 2010, and shall expire on December 31, 2051.
The term of this agreement shall begin on January 25, 2098, and shall continue until terminated by either party. Termination requires the terminating party to give prior written notice to the non-terminating party.
h. General Provision:
Again, these are just general provision samples. There may be more than these, but keep in mind that these are important to substantiate your contract. Listed below are samples of general provisions:
All work shall be completed in a professional manner, and if applicable, in compliance with all building codes and other applicable laws.
To the extent required by law all work shall be performed by individuals duly licensed and authorized by law to perform the work.
In the event that the client shall fail to pay any periodic or installment payment due hereunder, the contractor may cease work without breach pending payment or resolution of dispute. Any paid reservation fee is not refundable.
Contractor shall not be liable for any delay due to circumstance beyond its control.
Contractor is an independent contractor and not an employee of the client.
Any changes to this document must be signed by both by the contractor and the client.
This agreement shall be construed in accordance with the laws of the state.
Neither the client nor the contractor may assign this agreement without prior written consent from the non-assigning party.
The headings of the sections herein are for convenience only, and shall not affect the meaning of the provisions of this agreement.
This agreement constitutes the entire agreement between the client and the contractor and supersedes any prior understanding or representation of any kind preceding the date of this agreement. There are no other promises, conditions, understandings or other agreements, whether oral or written, relating to the subject matter of this Agreement.
IN WITNESS WHEREOF the Parties have executed this Agreement on the date first written above.
Name (please print) Name (please print)
Title (if applicable) Title (if applicable)
We hope you found this article on videography contracts to be informative, as well as helpful when you will be making your own videography contract.