A soon to be bride and groom understand how stressful a wedding can get. There is a need to prepare the food menu, guest list, and of course, the wedding video. Indeed, it has been a norm to produce a compelling video during any personal and commercial events. Therefore, when a client considers a professional videography service, two parties must legally bind. A contract must be signed by both sides to specify all of the responsibilities. Not only will business contracts protect both parties, but it also ties in commitment. So, check out the videography contract examples below.
A videography contract is a legal document that binds two parties for a videography service. It is a formal letter that contains a list of elements, such as the scope of work, budget, and general provisions.
Part of every wedding day preparation is the expense budget. And it’s not cheap. According to a published report by the Weddingstats.org, wedding videography service costs $1910. Because it’s big money to deal with, it is substantial for service companies to develop a wedding videography contract that would secure their assets. It may seem unusual, but it happens. Therefore, it is always essential to be prepared because each party may still break the rules.
Don’t take legal contracts lightly. Instead, it should be comprehensive enough to let both parties understand all the terms and conditions clearly. So, all components must be inside the document, and nothing should be missing. Bear in mind that the process remains complex. But you can consider the following steps to help you through.
Writing a contract agreement letter must start with an introduction to the task. Since you have to understand that not all of your client is familiar with the terms used in video production, you must specify the scope of work. In this section, discuss the location, camera equipment, budget, and limitations thoroughly. Will there be a prenuptial video? Should the client prepare a site for a shoot? It makes a more significant difference once this is outline into the document.
Next, carefully examine the scope of work. This will be an essential process for your action plan. Because this affects the schedule, the clients must be aware of the procedures you intend to do. Whether for a birthday or wedding, the task list must be visible. For example, the equipment set-up should start at 6 a.m. and end by 8 o’clock. Then, continue with the rest of the tasks. With this, both parties can adequately monitor the time so that the budget plan won’t get affected by any service extensions.
At this point, you have already outlined the scope of work, action plan, and timetable. Now, come up with an accurate budget derived from the elements mentioned. Always check your proposals to see where you can cut down prices. Included in your budget form are the precise scheduling of time, accommodation, and food of the videographers, and equipment that will be used. Being specific helps the clients understand where their money is for.
This section is among the essential parts of your contract form. No matter what it is for, the general provisions must discuss the terms and conditions. So, whether you are a freelance photographer or employed in a production company, pen down the contract’s payment schedule, liability fees, termination, and cancellation. Specifying all of these helps both parties understand the responsibilities.
An excellent contract must be comprehensive and easy to understand. It should contain all the elements that are necessary to call it a legal document. More so, it must be clear for both parties.
When a contract is not signed, it is not considered legal. So, when one party decides to go against it, no sanctions will be held under the court.
The elements of a contract include acceptance, consideration, legality, and capacity, making a comprehensive contract.
In business, taking good care of your assets is essential. Of course, these are your investments. So, when a client organizes an event, videos are necessary. Therefore, you have to secure a contract to ensure that your clients can pay for your services. Now, prepare a document and follow the steps above. In this way, you can pose sanctions for clients who might neglect their responsibilities.