Reference letters are essential documents that are reviewed by companies during the recruitment and hiring processes. This document is one of the elements that can affect the decision of the business on whether to hire an applicant or not. Hence, people who are requested to write a reference letter must be responsible enough to ensure that the letter that they will create can provide an added value to the application of the individual to whom the reference letter is for. You may also see formal letter writing examples.
Knowing how to write an impressive reference letter is very important. If you have a friend, a previous workmate, or a colleague that needs your recommendation, it will be very helpful if you are already aware on how to write a well-formatted and comprehensive reference letter. We have put together several downloadable reference letter examples that you can use as guides once you are already prepared to write a reference letter.
There is a wide range of processes where reference letter examples in PDF and Word can be used. However, people are usually familiar with reference letters that are written mostly for work application. There are actually more ways on how reference letters are used. Here are more instances where reference letters are necessary to be created:
1. There are volunteer works that require reference letters to ensure the character of the individual who would like to serve as a volunteer. Volunteering reference letters commonly focus on the volunteer works that the candidate has already immersed in as well as the organizations that he or she has previously worked with. You may also see formal letters examples For students.
2. Some tenancy or rental transactions also need reference letters. Property owners and landlords require a personal or character reference letter to make sure that the potential tenant is responsible enough to pay for the monthly rent and to abide with the rules of the property within the entirety of his or her stay. Most tenancy reference letters are from the owners of the property that the tenant has previously rented. You may also like business proposal letter examples.
3. Real estate agents may also need reference letters if they plan to jump from one property to another. A great track record should be validated by a reference to make sure that the real estate agent can provide new clients to the business while taking care of its existing ones. You may also check out application letter examples & samples.
4. Students can also benefit from reference letters. There are academic reference letters that are used for admissions, scholarship application, educational organization membership application, and the like.
5. Medical reference letters may be necessary if there is a need for medical practitioners to transfer from a hospital to another medical facility. There are also medical reference letters that are created if a patient will be transferred from one doctor to another. You might be interested in notice letter examples.
With the number of purposes where reference letters can be used, you have to be careful with how you will look into reference letter examples. Be keen when reviewing your references so you can use examples that are directly related to the document that you specifically need.
Compared to business reference letters, it is actually faster and easier to create a reference letter used for an individual’s work application. However, keep in mind that you should not overlook the basic guidelines of writing a reference letter. Even if a reference letter is a simple document, there is still a lot of thought process that must be exerted to ensure that the usage of the document can be fully utilized and maximized. A few of the guidelines that can help you write an effective reference letter include the following:
1. Make sure that you will create a formal reference letter. The document that you will make must be business-appropriate. Approaching the development of the reference letter format and content in a professional manner can give a bigger impact to the employer. Again, it is not only the details within the reference letter that matters. You must also prioritize the visual appeal of the document.
2. Do not include false or inaccurate information. Even if the reference letter is not written by the applicant, it will still be subjected for a background check if necessary. Hence, it is of utmost importance for you not to exaggerate the content of the reference letter. Only include items that are based from firsthand information and your professional relationship with the candidate. You may also see simple resignation letter examples.
Limit your discussion with what you have experienced together with the candidate and not with what you have heard from other sources well.
3. As much as possible, know the position that the candidate is applying for. You can also research about the business and its nature of operations. If you can familiarize yourself with these items, it will be easier for you to know the things that will be more appealing to the employer. Doing this can give the candidate higher chances of being called for an interview, or furthermore, be offered employment. You may also like email cover letter examples.
4. Organize your discussion. Break down the reference letter by parts. Each paragraph must contain an idea that discusses specific information either about your recommendation or the candidate’s qualifications. Your choice of words also matter as it can affect the tone of the reference letter, which in turn can give employers the perception about you and the candidate that you are recommending. You may also check out complaint letter examples & samples.
5. It will be great if you can target the recommendation that you will put in the reference letter. Once you are already aware of the requirements of the company, you can already align the deliverable and potential of the candidate that requested you to write a reference letter for him or her.
With the number of highly skilled and qualified competition out there, it can be very hard to get the job that you would like to be considered for. Nowadays, there are already a lot of candidates who can make an impact especially if their qualifications are directly aligned with what the employers are looking for. However, there are supporting application documents that can make it easier for you to be noticed by your desired employers. You may also see how to write an official letter.
One of these documents is the reference letter.
There are different ways on how reference letters can positively affect a person’s application undertaking. For one, an amazing reference letter can make the value of a candidate higher. Aside from that, here are more of the reasons why reference letters are deemed as important documents during the processes of work application:
1. Reference letters can give more information about an applicant. These details may or may not be seen in a person’s resume or cover letter. Also, it can be either personal or professional. If a reference letter will be at hand, it will be easier for employers to know the character, capabilities, skills, and other deliverable of a candidate from another person’s point of view.
Having a substantial amount of background information can make employers gauge the potential of the candidate to add value to the company and its operations.
2. Reference letters can validate the items that a candidate has listed in his or her application documents. As an example, a previous supervisor can ensure that the work functions and job designation disclosed by the candidate is real. Aside from this, the reference letter made by the supervisor can also have actual instances or scenarios where the strengths of the candidate have been displayed. You may also like thank-you letter examples.
Fraud and falsification can sometimes be the reason why the application of a candidate will be deferred or disregarded. If all items in the application documents and reference letters are true, then it will surely benefit the candidate.
3. Reference letter examples in PDF, Word, or Excel can help employers differentiate candidates in a more precise and thorough manner. With a reference letter, employers can seek for more firsthand details. This is usually applied when there are two or more equally qualified candidates who are up for the final selection for a work position.
4. Reference letters can save employers the time for contacting the previous employers and other references of candidates especially on the initial stages of the recruitment. However, keep in mind that there are employers who are very specific about the submission of reference letters. Know the instructions of employers about this matter so you can fully maximize the potential of having a reference letter. You may also check out appointment letter format examples.
The reference letter that you plan to write does not need to be lengthy. More than the amount of words that you can include in the letter, what can actually give more advantages to the candidate is the relevance of the document’s content. Most reference letters are only composed of a page or two. You may also see acknowledgement letter examples & samples.
What is essential is for you to make sure that you can put together the important details that the target employer of the individual to whom the letter is for needs to be aware of. Here is an easy step-by-step guide that you can follow if you want to start writing a reference letter:
1. Browse through a number of downloadable employee reference letter samples that can help you format the document that you will make. Having references can also make it faster for you to identify all the details that you can discuss in the letter.
2. Have a draft or a checklist. Know the items that you would like to write, as well as the arrangement of these items within the letter discussion. Starting with these organizational tools can help you make an understandable and well-formatted reference letter. Be precise with the information that you will list as the presence of unnecessary details can only negate the purpose of using these tools. You may also like recommendation letter examples & samples.
3. Place the date when you have written the reference letter on top of the document. In some letter formats, you can also include your address on the topmost part of the reference letter. Standard formal letter formats are highly suggested to be used when writing a reference letter.
4. Create a salutation with the name of the person who you expect to receive the letter. If you have no idea about the name of the specific person who will review the letter that you have created, you can be general by writing “To whom it may concern.” You may also check out complaint letter examples.
5. The first paragraph of the reference letter must already include the statement of the reference letter’s purpose. You should also specify the name of the person that you would like to recommend.
6. Next, describe the relationship that you have with the candidate as well as the ways on how you were able to meet one another. You can also give a brief idea of who you are and what your current work designation is. Knowing that you are qualified to write the reference letter can make the document more valid. You might be interested in simple cover letter examples.
7. Have an organized discussion of the qualifications, deliverable, and successes of the candidate. Make sure that the items that you will discuss are aligned with the job position that the candidate is applying for.
8. Create a conclusion that can be remembered and has a lasting impact. It is important for you to close the reference letter in an affirmative manner. Gather all your thoughts and state why the candidate deserves to be given the chance at employment. You may also see employee reference letter samples.
9. Write a business closing that includes your name and your affixed signature.
Reference letters play a vital role in ensuring the credibility of candidates. If a reference letter is well written, it is most likely that the candidate can prove that he or she has what it takes to be a member of the organization or be an employee of a business. If it is your first time to create a reference letter, you do not need to worry as there are already a lot of available help that you can make use of. Listed below are some helpful tips that you can incorporate in the creation of a reference letter.
2. Do not forget to include the name of the candidate. With the numerous reference letters that employers review, there is a chance for reference letters to be swapped or even be lost. If you have written the name of the candidate that you are recommending, then chances for the mentioned scenarios to take place can be lessened. You may also like job application letter examples.
3. Be timely when submitting the reference letter. There are some applications that are time-constrained. If you have accepted to write a reference letter for an individual, one of the first things that you need to ask is the deadline of the reference letter’s submission. You may also check out appointment letter examples & samples.
4. Know the medium that you will use when creating the reference letter. There are companies who prefer digital or electronic reference letters that are sent through e-mail while there are also some that still want to get a physical reference letter. In any ways of reference letter sending, make sure that the document is presentable and free from any dirt or unwanted material. You might be interested in incident report letter examples.
5. Refer to the checklist examples in Excel, PDF, or Word that you have initially created. Checklists are not only essential during the planning stages of creating reference letters. You can also use them to guide you when rechecking all the items that you have already listed in the actual reference letter.
Do not be afraid to make a reference letter. Overthinking can sometimes be the reason why people refuse to create this document. Even if it can be overwhelming to create a reference letter for someone, you have to accept the challenge as it can help you improve your skills in letter writing and document development. If you have already decided to create a reference letter for another person, here are some of the things that you have to keep in mind:
1. Making a reference letter is a responsibility. You have to remember that the possibility of a candidate to be hired can be partially affected by the letter that you will come up with.
2. Use templates if you are not confident in making a reference letter from scratch. More so, refer to examples if you need help when it comes to developing a formulated and well-defined reference letter content. You may also see business proposal cover letter examples.
3. Have a professional discussion that uses a professional and understandable language. Do not use a lot of jargon and technical terms unless necessary.
4. Review and evaluate the reference letter before sending or submitting it to the candidate’s prospective employer. Look for grammatical errors, format lapses, content inconsistencies, and other sources of errors so you can make necessary changes. Add or remove items based on your final assessment. You may also like how do you address an email cover letter?
With the help of the tips, guidelines, and examples in this post, start making a reference letter that will work best for a candidate’s aspiration to be considered for a job position.