14+ Schedule Examples & Templates in PDF
Your day-to-day tasks can get overwhelming, so if you’ve already reached the point where you can no longer bear the weight of it all, having a schedule can help keep everything manageable. Schedules are one of the best ways to become a more efficient and organized individual who can accomplish a lot of tasks in a day.
Creating a schedule can be pretty easy but if it is your first time creating one or if you used to create ineffective ones, you should then consider creating a schedule using a schedule template. In this article, we have collected and compiled schedule examples and templates that can help you get started.
Elements of a Schedule
Here are the elements of a simple schedule that you should get familiar with:
1. Dates: If you want to keep track of the progress you have made on a particular project or workload, ensure that you have included the date on your schedule. With this element, you can divide tasks according to when it should be done so you will be able to identify which tasks must be prioritized first.
2. Tasks: Your schedule must contain a list of tasks that you are ought to do as well as the things that you have already accomplished. What’s the point of having a schedule without listing what needs to be done in the first place?
3. Time Frame: There are some schedules that contain a time frame which helps a user check how long he or she has to work on each task. A time frame is useful for big projects that take a lot of time to make, and for you to see how far or close you are from completion.
4. Milestones: There is a way for you to make your schedule look inspiring and motivating rather than overwhelming, and that is by including the milestones that you have reached. This will give you a feeling of satisfaction that will encourage you to get more things done. You can only include this element if you have also included a time frame on your schedule.
5. Resources: There are resources you need in order to complete certain tasks. Aside from the material or tangible resources, you will also be needing human resources especially if you are dealing with a big project. You should determine who among your team is capable of doing a particular task and get him or her assigned to that task to ensure that it will go smoothly.
14+ Schedule Examples & Templates in PDF
24 Hour Daily Schedule
Basic Maintenance Schedule
Cleaning Workout Schedule
Daily Study Schedule
Electrical Preventive Maintenance Schedule
Hourly Schedule Template
Movie Shooting Schedule
Six Pack Workout Schedule
Strength Training Workout Schedule
Weekly Kitchen Cleaning Schedule
International Film Screening Schedule
Family Tentative Monthly Schedule
Daily Hospital Schedule
YMCA Fitness Workout Schedule
Nursing Program 7-Day Hourly Schedule
Steps to Making a Successful Schedule
Here are the steps you need to follow in order to create a successful schedule:
Step 1. Determine and list down the activities and tasks:
Since the main purpose of your schedule is to help you in keeping track of all the things that you are ought to do, you will first need to identify the activities and tasks that will make up your schedule. For this step, do not bother plotting and organizing these items on your schedule as this can be done in the steps ahead.
Step 2. Plot and sequence the activities and tasks:
This is where you are going to plot and organize the activities and tasks that you have listed down in the previous step. Make sure to plot it correctly because any mistake can be detrimental. Additionally, be sure to include a space where you can add simple notes and details along the way.
Step 3. Estimate the resources you will need:
You should then identify the resources you will need for every single activity or task that you have listed down on your schedule. The possible resource you may consider including are the financial resources and the equipment you will need in order to execute a task. Another resource you need to include in your schedule are the human resources and this can only be possible if you are working along with a team.
Step 4. Check everything before finalizing:
It is important to check everything you have written on your schedule before you finalize it. Consider the possibility that you will do things late just because you misplaced a certain task at a wrong date and time.
Step 5. Monitoring and updating your schedule:
Along the way, you might have to make a few adjustments such as moving certain tasks to the next day. All these adjustments can really affect the sequence of the tasks and activities that you have written down on your schedule. This is when the importance of this step will come into play. With all the tasks you need to remember, you might forget such adjustments if you fail to monitor and update your schedule consistently.
Tips in Creating a Schedule
Here are some guidelines you can follow to achieve an efficient schedule:
1. Dealing with big projects? Divide it into manageable chunks:
You might be dealing with big projects at work that can go for as long as a month. But did you know that you can make the most out of a month? By simply dividing tasks into manageable chunks, you can effectively manage the entire project. And who knows? You might have extra time to do other things.
2. Don’t know where to start? Have a definite structure:
If it is still your first time creating a schedule or if it’s you first time trying to create an effective one, you might feel overwhelmed and lost especially if you have no idea where to start. For this kind of dilemma, you have to identify a clear structure which you can slowly build your schedule around.
3. Feeling overwhelmed with your schedule? Shape your attitude towards it:
It is important to have a welcoming attitude towards your schedule. You do not need an immense amount of motivation and inspiration just to accomplish what is being indicated on your schedule — all you need is discipline. Keep in mind that if things fail in the end, it’s not the schedule’s problem but yours.
4. Don’t know what to deal with first? Emphasize your priorities:
Even within a span of an hour, you might already have a lot of things to do. What more in a day, week, month, or even a year? For you to know what you should be dealing with first, you have to clearly emphasize the things that should be given utmost priority. In knowing your highest priorities, you can easily focus on what’s urgent.
5. Getting behind? Update your schedule consistently:
If you will not monitor and update your schedule consistently, chances are, you’ll fall far behind your target time frame. In updating your schedule, do not just take note of the changes but also make it a point to update your progress as this can also keep you motivated to do and accomplish more.
Schedule Types According to Time Period
Schedules can be classified into five different types according to time period, namely: hourly schedule, daily schedule, weekly schedule, monthly schedule, and even yearly schedule. Learn more about these types below.
- Yearly Schedule: A yearly schedule is a type of schedule that primarily contains details regarding plans, events, and activities that are done or celebrated annually. They are often listed according to the twelve months that make up a whole year.
- Monthly Schedule: This is a type of schedule that consists of the obligations, events, or appointments set for the month. This type of schedule may contain recurring events or activities either within the same month or the following month.
- Weekly Schedule: This is a type of schedule that, similar to the monthly schedule, consists of activities and other undertakings that a person has to do within a span of a week.
- Daily Schedule: This is a type of schedule that will enable you to build a logical structure or sequence in your life that you can follow. Similar to a routine, daily schedules can keep you posted on the day-to-day responsibilities that you must accomplish in order to proceed with your obligations for the following day.
- Hourly Schedule: An hourly schedule is a type of schedule that can aid with your daily schedule as this provides complete and clear details regarding your tasks for the day. That way, you can prioritize important tasks accordingly.
There are no fixed sizes for schedules because it solely depends on what type of schedule you are going to make and what your preferences are. But in this article, we have provided schedule examples and templates that come in A4 and in US sizes. Such sizes are helpful because you can easily find it anywhere and you can print such sizes in most printers available.
What is a schedule?
A schedule is defined as a list that contains planned activities, events, and assigned tasks that are to be accomplished within an hour, a day, a week, a month, and even within a year.
What is the purpose of a schedule?
Through the use of a schedule, one can get his or her list of activities, events, and tasks done in an organized and timely fashion. It also provides him or her a clear flow or guide as to determining his or her priorities.
How do you stick to a schedule?
For most people, sticking to a schedule can be pretty difficult. For you to successfully stick to your schedule, you must be able to determine the things that can easily distract or delay you from accomplishing what needs to be done.
We do hope that this article has been of great help for you as you make your own schedule. For more schedule-related articles, you may also check out these schedule examples and templates.