Simple Two Week Notice Letter — Writing Tips and Examples

Working in the same company for years can turn into a drag at a certain point. Some people feel as if they’re stuck in an endless cycle with no clear direction of where they’re headed. Though this is completely normal, there’s nothing wrong with wanting to leave your current job for greener pastures. Entering the company is one thing, but leaving the company is a whole other hurdle that most people find difficult to pass. This must be done professionally for the benefit of you and your employer. By writing a resignation letter or a simple two weeks notice letter, you may exit the company you’re working for properly.

What is a Two Weeks Notice Letter?

It’s standard practice for resigning employees to provide their employers with a two weeks notice prior to their departure. Whatever your reason for leaving may be, giving employers at least two weeks to adjust will ensure a smooth turnover. Though company policies may differ, employers will appreciate a two weeks resignation notice to aid the transition. This can be beneficial to you as well, especially if you wish to leave the company on a positive note.

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When writing a business document, maintaining sincerity and formality is key. Not only will it be a reflection of who you are as a professional, but it can also affect one’s impression towards you. So when it comes to writing a two weeks notice letter, you must be knowledgeable about its significant components along with how you may carry out your message.

Presented below is a sample format of a simple two weeks notice letter:

[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Phone Number]
[Your Email]

[Date]

[Recipient’s Name]
[Title]
[Organization]
[Address]
[City, State, Zip Code]

Dear Mr./Ms. Last Name:

[State your purpose for the letter.]

[Say something positive about the job.]

[Make an offer to help make a smooth transition.]

Regards,

[Your Signature (hard copy letter)]

[Your Typed Name]

Take note that the format of your letter may vary depending on the communication channel being used, company protocol, and personal preference. If your company’s policy states a specific format and content guide that must be observed, then make sure you follow that one instead. You may also see notice letter examples.

Examples:

Sample 1

Jeffrey Smith
232 State Street. Madison
Milwaukee, WI 53703
414-224-2000
smithjeffrey@gmail.com

December 4, 2017

Josh Dunn
Director
Golden Builders, Inc. 
North Oakland Avenue
Milwaukee, WI 53211

Dear Mr. Dunn,

I am writing to inform you of my decision to resign from Golden Builders, Inc. effective December 18. I have greatly enjoyed working for you for the past eight years. I feel that I have learned a lot and have grown professionally during my time in your employ. I appreciate the opportunity to have worked with such amazing people throughout my time there. You may also like formal letter examples and samples.

Please feel free to contact me if you have any questions or requests regarding the projects I have been working on. In the coming weeks before December 18, I am happy to assist you in any way with the transition process.

Thank you for your understanding my decision, and for all the years I have spent with the company. I wish the company all the success in its endeavors. 

Best Regards,

Jeffrey Smith

Sample 2

Amanda Jane Watson
Director, HR
Pacific Design Inc.
8687 Melrose Ave
West Hollywood, CA 90069

January 8, 2018

Dear Mrs. Watson,

I am writing to inform you that I am hereby resigning from my position as Advertising Director with Pacific Design Inc. Due to personal obligations, I will need to relocate geographically out of the country within the coming months. Therefore, it is vital that I begin to focus my efforts on my upcoming move. My last day of employment here will be January 22, 2018. Please accept this as my official two weeks’ notice resignation letter. I apologize for any inconvenience my departure may cause the company’s current operations. You may also check out email cover letter examples.

I have informed my colleagues of my departure beforehand to cater any problems and concerns that need to be addressed. I have also transferred a few tasks that are impossible to complete within the next two weeks to my fellow team director. Should you have any questions, please feel free to contact me through my personal number at (555)495-9608. You may also see business reference letter examples.

It has been a pleasure working with everyone here at Pacific Design Inc., and I have learned so much. I wish the entire company and its members the very best. Thank you for your attention and cooperation.

Sincerely,

Martin Ray Thomas

Advertising Director

Sample 3

Maynard Bell
145 Carollynn Street
Aurora, IL 60502
778-555-8906
maynard_bell@gmail.com

September 4, 2017

Jason Feldmann
District Manager
Chicago Premium Outlets
1650 Premium Outlet Blvd
Aurora, IL 60502

Dear Mr. Feldmann,

I’m writing to inform you of my resignation from Chicago Premium Outlets as Marketing Head, effective two weeks from today. It has been an absolute pleasure to have worked alongside some of the most talented and hardworking individuals for the past eleven years. I greatly appreciate the support my colleagues have offered me throughout my journey.  You may also like how to write an official letter.

This was not an easy decision to make, but I am honored to look back at this rewarding experience with nothing but contentment and gratitude. Thank you for giving me this wonderful opportunity to grow as an individual. Please let me know how I could be of assistance during this transition. I wish you nothing but the best as this company continues to progress. You might be interested in business proposal letter examples.

Regards, 

Maynard Bell

Tips for Writing a Two Weeks Notice Letter

Writing any type of business letter can be a daunting task for many individuals. It’s not that people are absolutely clueless with how to start, but these letters typically follow a certain tone and style that not everyone is familiar with.

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So if you’re having trouble writing a simple two weeks notice letter, you can refer to these easy tips for guidance:

1. Use the Right Format. 

A two weeks notice letter is meant to be a formal letter in nature, despite being sent through direct mail or through email. It’s important to use a standard business letter format to maintain consistency. Not only does this portray the significance of the matter at hand, but it also depicts professionalism on your part.

2. State the Date. 

Though it’s obvious that a two weeks notice letter would mean you’re planning on leaving the company after the course of two weeks, it would still be best to state the exact date of your proposed departure. This will serve as a reminder for your employer of the given timeline at stake. After all, looking for a good replacement in this competitive industry isn’t the easiest job in the world. You may also see employee reference letter samples.

3. Keep it Brief. 

No matter how long you’ve been working for a particular company, your employers aren’t exactly obliged to know your specific reason for leaving. A simple notice of your departure along with information on your last day of work is enough to do the trick. Keep in mind that there’s no harm in creating a two weeks notice letter that’s only a few lines in length as long as it delivers its purpose accordingly. You may also like thank-you letter examples.

4. Extend your Gratitude. 

While this isn’t completely necessary, it would still be nice to express your heartfelt gratitude towards your colleagues and employers. Consider this as an opportunity to say thank you for all the learnings and experiences you have gained while working for the company. This can help you maintain a positive relationship with the people who have helped you grow and develop as a working professional. You may also check out how not to write a business letter.

5. Be Positive. 

There are cases when a person resigns from a company due to substandard working conditions, internal conflicts, poor management or other probable causes. But even if the circumstances surrounding your resignation aren’t the best, avoid complaining or saying anything negative in your letter. You need to maintain proper composure as a professional. Remember, your employers may help build your career along the way, so you don’t want to burn any bridges that still exist. You might be interested in acknowledgement letter examples & samples.

6. Offer Help.

Consider offering a helping hand with the transition process. It can often be difficult to train employees who are new to the job, especially when dealing with critical tasks and workloads. You can spend your last days working for the company by training new recruits or guiding them through the step-by-step working process.

7. Ask Questions

Though compensation and benefits are usually discussed during a sit-down meeting or an exit interview, you can still see this as an opportunity to ask any important questions that need to be addressed. Keep this section specific and concise to generate clear and direct answers. These type of questions are likely to be answered by the company’s Human Resources department.

8. Address the Right People. 

It’s essential to inform the right people of your resignation to avoid catching anyone off-guard. Make sure to address the letter to both your employer and your HR, or anyone in authority, for reference. If you do have a supervisor or a team leader in the department you are in, you can always relay this message verbally. Keep in mind that you may have tasks or responsibilities that may not be completed in due time, so it would be best to inform everyone beforehand. You may also see reference letter examples.

9. Consider Emailing. 

A printed two weeks notice letter would be appropriate but if time is of the essence, then you could always notify your employers through a formal notice via email. The content will stay the same, but the format will be slightly different since an email consists of various parts. To give your recipients a heads up on what the email is for, remember to input a clear and direct subject on the ‘Subject’ line.

10. Sign It.

When sending formal letters personally, be sure to sign them. Most business documents require a signature for validation. This is done to avoid any issues that may arise regarding the legitimacy of the said document. It’s also important to provide a hard copy of your letter to demonstrate professionalism.

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When you resign from a job, not only are you leaving the company, but you’re also parting ways with the people who have been a part of your daily routine. These are the people who have fostered your growth and inspired you to take bigger steps in your career. With this in mind, it would only be right to make an exit filled with grace and respect. Putting your writing skills to good use by creating a simple two weeks notice letter of your departure would be greatly appreciated by employers. It’s not that difficult to compose, as long as you’re well aware of your means of delivery and purpose for writing.

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