How to Write a Photography Proposal [10+ Best Examples]


Being able to know how to write a photography proposal is essential in order to present to your potential client the most appropriate charge for your services—your time and expertise. It is better that you know how to estimate the cost of your services such that it is neither overpriced to the point that no one would get interested because it is too expensive nor underpriced that you might incur a loss. Hence, in this article, provided are the guidelines on how to write a photography proposal as well as useful photography proposal templates and examples.

How to Write a Photography Proposal

Here is a simple but effective guide in creating a photography proposal:

1. Describe the project.

Firstly, you must describe the project or its scope that you have been asked to work on. In order to gather information from the client, you can ask the primary questions such as the number of shots needed, time and place of the shoot, concept or style, and the deadline.

2. Ask the usage of the photos.

No matter what type of photography you are into, may it be studio or outdoor photography, make sure that you ask the client with regards the usage right for the images. Ask if it is used on the Web only or they need a printed version of the photo. You can also ask whether it is for promotional material or just a personal keepsake. This would matter since this can be the basis of the fee that you will including in your photography quotation.

3. Create a list of all the fees that you will be charging to the client.

It is important that your client is aware of the following charges and fees: photographer day rate or creative fee, post-production editing time, digital technician or assistant fees, and equipment rental. Additionally, you can even include in the list the location scout charges if you have been asked to scout for the location before the shoot.

4. Know your client’s budget.

After considering the nature and scope of the project, you must also use your best judgment in considering the type of client you are dealing with—a well-established company or a start-up business. This would help you come up with the most appropriate service that you are going to provide as well as the correct amount to charge.

5. Recheck and proofread.

Finally, make sure that your proposal is not just organized but also free from errors, such as spelling and typographical mistakes, as this can greatly affect your credibility as a photographer. Do not forget to encourage your client to communicate with you if they are confused with some items or terms in your proposal.

Photography Proposal Templates and Examples

Photography Proposal Example

Details
File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Event Photography Proposal

Details
File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4 & US

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Set yourself apart from competition with the use of this event photography proposal template that is available in many different file formats, namely Google Docs, MS Word, and Pages, hence very convenient for every user whether you are a newbie or pro in editing. This is carefully crafted by professional designers, so you are guaranteed with a decent and elegant design that is effective in presenting your proposal to your client.

Standard Photography Proposal

Details
File Format
  • MS Word
  • Pages

Size: A4 & US

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With this standard photography proposal template, it would be easy for you to outline your proposal regarding the services you are offering to your market. You can easily download and edit the file, and you can even customize it according to your specific preferences. Your desired design is just right at your fingertips, so do not miss this opportunity of having this incredible proposal template.

Photography Business Proposal

Details
File Format
  • InDesign
  • Publisher
  • MS Word
  • Pages

Size: 8.5×11 inches

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Not sure how to start writing your photography proposal? You may refer to this photography business proposal template for you to know what are the items that are essential and must be incorporated in your proposal as well as the appropriate charges and fees for your services. Do not forget to always include your branding elements, for example, your logo design or company name, to build brand awareness in the market.

Wedding Photography Proposal

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File Format
  • PDF

Size: 661.7 KB

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In this wedding photography proposal example, the key information that are presented are as follows: wedding information, such as the date, start time, end time, and venue; the couple’s preferred photography style; expected number of visitors or guests; basic information of the couple, such as their names and contact details; photography packages available; and provisions in the photography contract.

Photography and Videography Proposal

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File Format
  • PDF

Size: 198.8 KB

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As can be seen from this photography and videography proposal example, presented are the following essential information: the photographer’s information and contact person, general information with regard to the services offered, description of the project, expected terms and conditions, scope of work and timeline, and required signature page for the proposal.

Filming and Photography Proposal

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File Format
  • PDF

Size: 430.6 KB

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If you want to get organized with your proposal, here is an example that is suitable for you. As you can see, it is divided into the following sections: general information, which includes the contact name, company name, and contact details; type of shoot; exterior locations; detailed filming description; cast and crew; materials and equipment; transportation; and affirmation.

Creative Photography Proposal

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File Format
  • PDF

Size: 10.4 MB

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Who says proposals can only be printed with a white background? In this creative photography proposal, the background used is a gradient of red and orange, making it striking and vibrant. It also contains high-quality graphics which makes it more presentable and elegant. Apart from the aesthetics, it also contains the complete information regarding the proposal such as the following: the design process, type of photography offered, and the respective prices of those services offered.

Request for Professional Photography Service Proposal

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File Format
  • PDF

Size: 45.4 KB

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When an organization is in need of the services of a photographer, it must issue a request for proposal, such as the one presented above. The entity expresses the need for a photographer to capture photos to be used on social media platforms, communication materials, website, among others.

Conservation Photography Proposal

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File Format
  • PDF

Size: 978.5 KB

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Conservation photography is the capturing of photos as well as its photographic processes and products to advocate for conservation outcomes, especially environmental and cultural conservation, to bring awareness to the public. This photography proposal is issued to create teams of photographers to work in tandem with scientists, local NGOs, and conservation professionals to disseminate conservation photos through presentations, books, media campaign, public exhibits, and websites.

Request for School Photography Proposal

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File Format
  • PDF

Size: 275.3 KB

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Need to request a photography proposal for your school? Here are the items that must be included in your document: purpose, scope, general information, type of agreement, rejection of proposals, presentation or interview, vendor responsibilities, estimated time schedule, and desired services.

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