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SMART Productivity Goals
SMART
Productivity
Goals
1.
Goals
at
a
glance
10
goals
01
Protect
two
90-
minute
deep
work
blocks
before
noon
,
five
days
a
week
.
FOCUS
02
Cut
email
handling
to
45
minutes
a
day
by
batching
it
into
three
fixed
windows
.
COMMUNICATION
03
Reduce
recurring
meeting
hours
from
11
to
6
per
week
without
dropping
a
deliverable
.
MEETINGS
04
Hold
work
in
progress
to
three
active
tasks
per
person
,
including
my
own
.
FLOW
05
Close
every
workday
with
a
10-
minute
shutdown
ritual
and
tomorrow
'
s
top
three
written
down
.
RITUAL
06
Run
a
45-
minute
Friday
review
that
closes
the
week
and
sets
the
next
one
.
REVIEW
07
Hand
off
two
recurring
tasks
a
month
,
each
with
a
written
runbook
.
DELEGATION
08
Bring
interrupt
-
driven
app
switches
down
from
62
to
under
20
per
day
.
DISTRACTION
09
Protect
three
hours
a
week
for
deliberate
skill
practice
,
scheduled
like
a
meeting
.
LEARNING
10
Hold
a
7.5-
hour
sleep
window
and
a
real
screen
-
free
lunch
break
on
workdays
.
ENERGY
2.
How
each
goal
is
written
SMART
standard
S
Specific
One
unambiguous
outcome
,
no
vague
verbs
.
M
Measurable
A
number
with
a
baseline
and
a
target
.
A
Achievable
Realistic
given
the
hours
actually
available
.
R
Relevant
Tied
to
work
that
visibly
matters
this
cycle
.
T
Time
-
bound
A
deadline
,
a
ramp
period
,
or
a
review
date
.
1 / 6
3.
The
goals
in
full
S
·
M
·
A
·
R
·
T
01
FOCUS
Complete
two
90-
minute
deep
work
blocks
before
noon
,
five
days
a
week
.
S
Specific
:
Block
9:00–10:30
and
10:45–12:15
on
the
calendar
as
recurring
"
Focus
—
no
meetings
"
events
,
with
the
phone
in
another
room
and
messaging
set
to
do
not
disturb
.
M
Measurable
:
Log
every
completed
block
in
a
running
weekly
tally
.
Target
10
of
10
blocks
per
week
,
with
8
as
the
acceptable
floor
.
A
Achievable
:
Started
at
4
blocks
a
week
in
January
and
added
one
per
week
,
so
the
full
schedule
has
already
been
tested
twice
before
it
becomes
the
standard
.
R
Relevant
:
The
platform
migration
needs
roughly
15
hours
a
week
of
uninterrupted
engineering
time
,
and
it
is
the
only
item
on
the
quarter
'
s
roadmap
that
is
currently
behind
.
T
Time
-
bound
:
Eight
-
week
ramp
from
the
first
Monday
of
the
cycle
,
then
hold
steady
.
Reviewed
every
Friday
afternoon
in
the
weekly
review
.
02
COMMUNICATION
Cut
email
handling
to
45
minutes
a
day
by
batching
it
into
three
fixed
windows
.
S
Specific
:
Open
the
inbox
only
at
8:30
a
.
m
., 12:30
p
.
m
.
and
4:30
p
.
m
.
for
15
minutes
each
,
with
automatic
checking
switched
off
in
between
.
M
Measurable
:
Weekly
average
tracked
through
automatic
time
logging
.
Baseline
is
1
hour
52
minutes
a
day
;
target
is
under
45
minutes
.
A
Achievable
:
Two
of
the
three
windows
are
already
protected
by
calendar
holds
,
and
the
third
opens
up
once
the
Monday
sync
moves
to
a
written
update
.
R
Relevant
:
Reclaims
roughly
six
hours
a
week
,
which
is
exactly
the
funding
source
for
the
deep
work
blocks
in
Goal
1.
T
Time
-
bound
:
Thirty
-
day
trial
measured
every
Monday
,
then
keep
,
adjust
or
drop
at
the
end
of
the
month
.
2 / 6
03
MEETINGS
Reduce
recurring
meeting
hours
from
11
to
6
per
week
without
dropping
any
deliverable
I
own
.
S
Specific
:
Audit
every
recurring
invitation
and
cancel
,
shorten
,
or
convert
to
a
written
update
any
meeting
that
has
no
agenda
and
no
named
decision
-
maker
.
M
Measurable
:
A
Monday
calendar
report
showing
total
recurring
hours
,
the
count
of
meetings
longer
than
30
minutes
,
and
how
many
have
an
agenda
attached
.
A
Achievable
:
Six
of
the
eleven
hours
sit
in
status
updates
that
two
teams
have
already
agreed
to
replace
with
a
shared
written
update
.
R
Relevant
:
Directly
protects
the
focus
time
the
roadmap
depends
on
and
halves
the
number
of
daily
context
switches
.
T
Time
-
bound
:
Audit
completed
in
week
one
;
the
six
-
hour
target
has
to
hold
for
six
consecutive
weeks
and
is
reviewed
at
the
end
of
the
quarter
.
04
FLOW
Hold
work
in
progress
to
three
active
tasks
per
person
,
including
my
own
.
S
Specific
:
Enforce
a
hard
limit
of
three
cards
in
the
In
Progress
column
,
park
everything
else
in
Next
Up
,
and
require
written
exit
criteria
on
every
card
before
it
starts
.
M
Measurable
:
Weekly
count
of
cards
that
sat
in
progress
longer
than
four
days
.
Target
is
zero
,
down
from
a
current
average
of
five
.
A
Achievable
:
The
board
already
supports
work
-
in
-
progress
limits
—
only
the
written
policy
and
a
daily
check
at
stand
-
up
are
missing
.
R
Relevant
:
Cycle
time
is
the
main
driver
of
missed
sprint
commitments
,
and
the
team
has
closed
only
61%
of
committed
cards
over
the
last
three
sprints
.
T
Time
-
bound
:
Policy
live
from
the
next
sprint
and
measured
across
four
sprints
before
it
is
reviewed
.
3 / 6
05
RITUAL
Close
every
workday
with
a
10-
minute
shutdown
ritual
and
tomorrow
'
s
top
three
written
down
.
S
Specific
:
At
5:30
p
.
m
.,
clear
the
task
inbox
,
move
unfinished
items
to
tomorrow
,
write
the
next
day
'
s
three
priorities
,
and
log
one
sentence
on
what
actually
moved
.
M
Measurable
:
Twenty
of
twenty
-
two
workdays
per
month
with
a
completed
shutdown
note
in
the
daily
log
.
A
Achievable
:
Ten
minutes
fits
between
the
last
meeting
block
and
the
end
of
the
day
,
and
a
three
-
prompt
template
removes
the
thinking
time
.
R
Relevant
:
Removes
the
30-
minute
"
where
was
I
"
ramp
every
morning
and
cuts
the
evening
mental
replay
of
unfinished
work
.
T
Time
-
bound
:
Daily
from
the
first
of
the
month
,
with
the
first
monthly
scorecard
at
month
end
.
06
REVIEW
Run
a
45-
minute
Friday
review
that
closes
the
week
and
sets
the
next
one
.
S
Specific
:
A
fixed
Friday
4:00–4:45
p
.
m
.
block
with
a
standing
agenda
:
wins
,
slips
,
blockers
,
next
week
'
s
three
priorities
,
and
one
thing
to
stop
doing
.
M
Measurable
:
Four
of
four
reviews
per
month
,
each
producing
a
dated
one
-
page
note
saved
in
the
reviews
folder
.
A
Achievable
:
The
slot
is
already
clear
after
the
meeting
audit
,
and
the
template
takes
two
minutes
to
open
and
fill
.
R
Relevant
:
Keeps
the
quarter
'
s
goals
visible
week
to
week
instead
of
being
rediscovered
in
the
last
ten
days
of
the
quarter
.
T
Time
-
bound
:
First
review
on
the
first
Friday
of
the
cycle
,
then
every
Friday
through
the
end
of
the
quarter
.
4 / 6
07
DELEGATION
Hand
off
two
recurring
tasks
a
month
,
each
with
a
written
runbook
.
S
Specific
:
Each
month
,
pick
one
reporting
task
and
one
operational
task
,
document
the
steps
,
name
the
new
owner
,
and
write
the
definition
of
done
.
M
Measurable
:
Two
runbooks
published
per
month
,
each
closed
only
after
the
new
owner
runs
it
solo
without
intervention
.
A
Achievable
:
A
backlog
of
nine
candidate
tasks
is
already
listed
,
and
each
runbook
is
estimated
at
90
minutes
of
writing
.
R
Relevant
:
Frees
roughly
five
hours
a
month
and
removes
three
single
points
of
failure
from
the
team
.
T
Time
-
bound
:
Monthly
cadence
for
six
months
,
tracked
as
a
line
item
in
the
Friday
review
.
08
DISTRACTION
Bring
interrupt
-
driven
app
switches
down
from
62
to
under
20
per
day
.
S
Specific
:
Turn
off
every
push
notification
except
the
calendar
,
direct
messages
from
two
named
channels
,
and
the
on
-
call
pager
.
Everything
else
gets
checked
only
inside
the
email
batching
windows
.
M
Measurable
:
Daily
app
-
switch
count
from
automatic
tracking
.
Baseline
is
62
per
day
;
target
is
under
20
for
fifteen
consecutive
workdays
.
A
Achievable
:
Every
settings
change
takes
under
20
minutes
total
,
and
the
exception
list
is
deliberately
short
enough
to
actually
remember
.
R
Relevant
:
A
context
switch
costs
an
average
of
nine
minutes
of
refocus
time
,
which
makes
this
the
single
largest
recoverable
block
on
the
list
.
T
Time
-
bound
:
Settings
changed
on
day
one
;
fifteen
-
day
streak
target
,
checked
against
the
daily
log
each
evening
.
09
LEARNING
Protect
three
hours
a
week
for
deliberate
skill
practice
,
scheduled
like
a
meeting
.
S
Specific
:
Tuesday
and
Thursday
4:00–5:30
p
.
m
.
for
one
named
skill
—
this
cycle
,
SQL
window
functions
and
query
tuning
—
with
a
specific
exercise
chosen
before
each
session
.
M
Measurable
:
Six
sessions
per
month
,
each
ending
with
a
committed
artifact
in
the
practice
repository
.
A
Achievable
:
Two
90-
minute
slots
fit
comfortably
after
the
meeting
reduction
,
and
the
curriculum
is
already
scoped
to
twelve
sessions
.
R
Relevant
:
Removes
the
analytics
dependency
that
is
currently
blocking
three
roadmap
items
.
T
Time
-
bound
:
Twelve
sessions
from
the
start
of
the
quarter
,
with
a
formal
check
-
in
at
the
halfway
point
.
5 / 6
10
ENERGY
Hold
a
7.5-
hour
sleep
window
and
a
real
screen
-
free
lunch
break
on
workdays
.
S
Specific
:
Lights
out
by
11:00
p
.
m
.
and
alarm
at
6:30
a
.
m
.,
plus
a
30-
minute
lunch
away
from
the
desk
with
no
screen
at
all
.
M
Measurable
:
Sleep
tracker
monthly
average
of
at
least
7
hours
20
minutes
,
and
eighteen
of
twenty
-
two
workdays
with
a
screen
-
free
lunch
.
A
Achievable
:
Both
blocks
are
already
protected
—
a
9:45
p
.
m
.
wind
-
down
reminder
and
a
recurring
12:00–12:30
p
.
m
.
calendar
hold
.
R
Relevant
:
Attention
and
error
rate
track
directly
with
sleep
.
The
two
highest
-
error
days
last
quarter
both
followed
nights
under
six
hours
.
T
Time
-
bound
:
A
30-
day
run
beginning
the
first
Monday
of
the
month
,
reviewed
against
the
weekly
review
notes
.
6 / 6
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