10+ Resignation Letter Examples [ Employee, Coach, Teacher ]


A report from Medium says that 76% of employees leave their jobs and look for other job opportunities if they feel undervalued or unvalued. A low salary isn’t the only reason why employees quit their work. Sometimes, or most of the time, it has something to do with how satisfied they are with their jobs. Of course, if they’re unhappy, the majority of them will leave eventually. It’s hard to get up of from bed every morning knowing that you’ll be doing the same tedious task at work and not receiving enough recognition or compensation doing it. However, that’s just one of many other reasons why employees leave. So whatever personal reason you have to quit your job, resign from it professionally and gracefully. For that, you’ll need our Resignation Letter Examples! Check them out.

10+ Resignation Letter Examples

1. Free Coaching Resignation Letter

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  • MS Word

Size: A4, US

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2. Free Teacher Resignation Letter for Personal Reasons

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  • MS Word

Size: A4, US

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3. Free Casual Resignation Letter

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  • MS Word

Size: A4, US

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4. Free Thank You Resignation Letter

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  • MS Word

Size: A4, US

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5. Resignation Letter Sample

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  • PDF

Size: 168 KB

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6. Resignation Letter Example

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  • PDF

Size: 350 KB

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7. Resignation Letter Template

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  • PDF

Size: 38 KB

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8. Sample Resignation Letter

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  • PDF

Size: 89 KB

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9. Official Resignation Letter

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  • PDF

Size: 150 KB

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10. Basic Resignation Letter

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  • PDF

Size: 2 MB

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11. Formal Resignation Letter Template

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  • PDF

Size: 80 KB

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What Is a Resignation Letter?

A resignation letter or letter of resignation is a letter document that an employee sends to inform an HR manager that he or she will be leaving the company. And another recipient of a resignation letter is an employee’s direct superior—supervisor or manager. It can function as a two weeks notice or months notice for the company’s management. That way, they will have enough time to find a replacement by advertising the job vacancy or recruiting. However, it can’t function as an advanced notice if it’s an immediate resignation letter.

How to Resign from a Job Gracefully

Preparing a formal resignation letter sample with notice period is just a small step in leaving your job gracefully. There are other things you have to do to leave your current employers on a positive and professional note. Let’s discuss each of them.

  • Don’t Tell Your Colleagues of Your Resignation Before Informing Management

It would be unprofessional if your supervisor and HR manager hear news about your plans for leaving from other employees. So if you haven’t sent your short resignation letter yet, keep it to yourself. Spilling the beans of your resignation without formal notice will only spread unwanted workplace gossip.

  • Inform Management of Your Resignation Weeks or Months Prior

Even though your bosses aren’t recognizing or compensating your efforts enough, you’re still a valuable asset to them. You leaving the business means a depletion in their workforce. So make sure to inform them weeks or months prior. Enable them to have time to find a replacement. And if possible, don’t opt for an immediate resignation.

  • See to It That You Have a Valid Reason to Leave

Of course, your reason for leaving should be valid, even if its a personal reason. If you have a valid reason for resigning, your supervisor and HR manager will understand your decision entirely. In that case, they’ll have no objections to ending your employment contract soon.

  • Give Your Best Even Though You’re About to Leave

On your last weeks or months before you officially resign, still give your 100 percent at work. Continue following your work schedule punctually and hit your daily target. It’s a way of showing your Thank You to the company for the opportunity they have given you. Plus, doing it is what’ll solidify your intention of resigning gracefully.

How to Write a Resignation Letter

Now that you know how to resign from your job without any bumps and bruises, let’s put our focus back on an employee resignation letter. This time we’ll show you how to write one effectively.

  • Emphasize Right Away That You’ll Be Resigning

After establishing the formal greetings, when you write your letter’s main body, emphasize that it’s about your resignation immediately. In other words, you should go straight to the point in your simple resignation letter sample. It’s important to let your manager know what’s it about right away.

  • State Your Reason

Of course, your manager will wonder why you want to leave the company. So make sure to state your reason for quitting. Your letter should be a sample resignation letter with reason. But not just any reason. It should be a valid and believable reason, as we’ve talked about earlier.

  • Express Your Gratitude

An excellent example of resignation letter is one that has a statement of gratitude as its closing remarks. That said, you should express your thanks to the company in your letter. It’s an excellent way to end your message on a positive note.

  • Keep Your Letter Simple and Short

You should follow the business format in formulating your resignation letter. That means you have to keep it simple and short. Don’t add phrases and sentences that have nothing to do with your message. Avoid making your paragraphs too wordy; that makes it hard to read for your manager.

How does resigning differ from quitting?

Resigning from a job can be considered as quitting it. However, quitting a job without submitting a formal resignation—gone AWOL permanently—can’t be considered resigning. The employee just simply left. With that said, resigning is a professional way of quitting a job.

Is it okay to send a resignation through email?

It depends on your company’s rules. But the majority of companies today accept resignations through email. However, printing out your resignation letter and personally sending it would be better. It’s more professional, and it shows that you’re sincere about leaving the company gracefully.

What are the common reasons for resigning from a job?

These are the most probable reasons why employees resign from their jobs:

  • To go back to school (To continue their degree or pursue a master’s or doctor’s degree)
  • Not satisfied with the salary rate and incentives
  • To pursue a new career path
  • Found another company with a better offer
  • Burnt out or overworked due to the company’s heavy, monotonous workload
  • To move to another city or work abroad

You always have the freedom to resign from your company. You’re an employee, not a slave who can’t leave his or her master freely. So if you think it’s time to move on to the next chapter of your career, start writing the best resignation letter now. And download our resignation letter templates to make things easier!

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