100+ Resignation Letters Examples | MS Word, Google Docs, Pages, PDF
Have you tried writing a resignation letter before? If you have, you would understand that there will come a time where we may think that where we are right now, we can find better or as they say greener pastures. We all have been there at some point and that’s okay. We are often told to work to strive to be better. Work and to gain enough knowledge and skills to achieve something in return. But there will come a time that we would find better opportunities. Better days as they often call it. Even though you have worked hard to apply for the job. In this case, you should leave the company on a positive note. You have to explain your reason behind resigning through a well-written resignation letter. The resignation letter you submit to your employer will help keep the professional relationship you have established.
Read on for more information about resignation letters.
100+ Resignation Letter Templates
1. Letter of Resignation Example
2. Resignation Letter Going Back to School Example
3. Resignation Letter with 30-Day Notice
4. Emergency Resignation Letter
5. Email Resignation Letter Template
6. Retail Resignation Letter
7. Resignation Letter to Boss
8. Retirement Resignation Letter Template
9. Doctor Resignation Letter
10. Accountant Resignation Letter
11. Internship Resignation Letter
12. Director Resignation Letter Template
13. Formal Resignation Letter
14. Simple Resignation Letter
15. Student Loan Ombudsman Resignation Letter
16. Brief Resignation Letter
17. Official Secretary of State Resignation Letter
18. Generic Resignation Letter
19. Official Vice Chairman Resignation Letter
20. Company Director Resignation Letter
21. Printable Resignation Letter
22. Non-Executive Resignation Letter
23. Recipient Resignation Letter
24. General Purpose Resignation Letter
25. Sample Resignation Letter
26. Resignation Letter After Harassment
27. Doctor Resignation Letter
28. Judge Resignation Letter
29. Governor Resignation Letter
30. Official Resignation Letter
31. Secretary Resignation Letter
32. Resignation Letter Template
33. Sample Resignation Letter in PDF
34. Formal Resignation Letter
35. Example of Resignation Letter
36. Basic Resignation Letter
37. Supervisor Resignation Letter
38. Manager Resignation Letter
39. Director of HR Resignation Letter
40. Employee Resignation Letter
41. Resignation Letter in PDF
42. Resignation Letter Form
43. Teachers Resignation Letter
44. Financial Officer Resignation Letter
45. Printable Resignation Letter in PDF
46. Director Resignation Letter
47. New Resignation Letter
48. General Resignation Letter in PDF
49. Basic Resignation Letter in PDF
50. Organization Resignation Letter
51. Company Resignation Letter
52. Resignation Letter Format
53. Resignation Acknowledgement Letter
54. Job Resignation Letter
55. Resignation Acceptance Letter
56. Resignation Letter Example
57. Standard Resignation Letter
58. Employer Resignation Letter
59. Student Resignation Letter
60. Employment Resignation Letter
61. Medical Resignation Letter
62. Resignation Letter Layout
63. Voluntary Resignation Letter
64. Committee Resignation Letter
65. Official Notice of Resignation Letter
66. Organization Resignation Letter in PDF
67. Officer Resignation Letter
68. Resignation Letter of Independent Director
69. Chairman Resignation Letter
70. Example of Resignation Letter
71. Associate Director Resignation Letter
72. Resignation Letter of Company Emplyeer
73. Career Resignation Letter
74. Resignation Confirmation Letter
75. Acceptance of Resignation Letter
76. Assistant Professor Resignation Letter
77. Sample Resignation Letter in DOC
78. Union Resignation Letter
79. Letter of Resignation for Foster Carer
80. Resignation Letter Format in DOC
81. Non-Represented Employees Resignation Letter
82. Institute Resignation Letter
83. Formal Resignation Letter in DOC
84. Company Supervisors Resignation Letter
85. Printable Resignation Letter in DOC
86. President Resignation Letter in DOC
87. Supervisor Acceptance of Resignation Letter
88. Company Manager Resignation Letter
89. Resignation Letter by Employee in DOC
90. Personnel Resignation Letter
91. Receipt of Resignation letter
92. Agent Resignation Letter
93. US President Resignation Letter
94. Secretary Resignation Letter
95. Key Spouse Resignation Letter
96. Executive Office of the President Resignation Letter
97. Postdoctoral Fellowship Resignation Letter
98. Community Resignation Letter
99. State Resignation Letter in PDF
100. Senior Resignation Letter
101. Administrator Resignation Letter
What Is a Resignation Letter?
What is a resignation letter? A resignation letter is a formal or professional letter that you address to your employer. The information stated in the letter would be the reason for you quitting your job, the date of effectivity, and some well wishes. Since a resignation letter is a formal or professional letter, it needs to be written and printed on the standard required paper size. In this case, the paper size should be 8.5” × 11”. There is no exception for the size of any formal letters. Your resignation letter will help you cordially communicate your wish to leave your post in the company. Therefore, it is very important to ensure that the letter has all the information needed before it is submitted.
The Essentials of a Resignation Letter
It is standard to give a notice at least two weeks prior. The resignation letter will serve as a follow-up to the notice you have given beforehand, and the Immediate Resignation Letter. In certain circumstances, there might be no time left for a notice to be given weeks before your resignation. In this case, an immediate resignation letter takes immediate effectivity since the reason is valid, e.g. health reasons, sudden transferal, moving to another state, etc. Before you start drafting your resignation letter, here is a quick review of the essential elements a resignation letter should have the following:
1. Professional Tone
Regardless of the reason why you decided to resign, it is important to maintain a cordial and professional tone in your letter. In the corporate world, connections are important and you don’t want to burn bridges you have already built because of a badly written resignation letter.
2. Pertinent Information
Your resignation letter will deliver your message to your employer and that message should include information about why you decided to resign, when you plan to leave, and so on. Although you have already discussed the subject with your employer, it is important to reiterate it in the letter for formality and for recording.
3. Expression Of Gratitude
Although you have had quite a tough time in the company, it is only right to?say your thanks to your employer for the opportunities that have been afforded to you. You have to let your employer know you have appreciated what you learned and what you have experienced while being in the company.
4. Specific Date
In your resignation letter, it is important to include a specific date as your last day in the company. Including a specific date means the company can adjust some things that may become affected with your resignation. This will allow the company to prepare and plan out how to handle things or projects you will be leaving behind.
5. A Plan/Solution
In case your resignation is immediate or sudden, it is important to offer a solution or a plan on how to easily and efficiently tend to your unfinished tasks. Offering a plan will greatly help your department or company with the transition of tasks and responsibilities since you best know what is needed to be done. There are also two types of resignation letter, and they are: Resignation letter with notice which means it is ideal to have some sort of a notice before you submit your resignation letter, either you submit a formal notice or have a one-on-one talk about your employer prior to your resignation.
How to Write an Effective Resignation Letter?
As mentioned, your resignation letter holds a big responsibility in making sure you leave the company as cordial as when you entered. Thus, it is important that you know how to properly and effectively write it so that you can convey the necessary information clearly. To help you out, here is a short and easy guide on how you can write an effective resignation letter.
1. Indicate Necessary Addresses and Date
Since this is a formal letter, make sure you indicate the return address or your address and contact information, the inside address or the address and contact information of the receiver, and the date when the letter was written. This is justified to the left side of the paper.
2. Include Salutation
The salutation of your letter serves as your first formal greeting. It is a sign of courtesy you extend to your reader especially since a resignation letter is formal and professional in nature. The salutation of your letter includes the word Dear + Sir/Madam + his/her last name; for example: Dear Sir Smith. Remember that in formal letters, a colon (:) is used after the last name instead of a comma (,).
3. Immediately Discuss the Purpose
In the first paragraph of your letter, immediately discuss why there was a need to write it. Explain the purpose of the letter briefly; in this case, discuss your resignation. In this paragraph you also need to mention the exact date when you wish your resignation to take effect, that way your employer can make adjustments.
4. Support Introductory Paragraph
In the second paragraph include supporting information about your decision to resign from your post. This is where you explain the reason behind your resignation. In addition to that, you can include a brief thank-you to your employer and/or apology for such a rush decision. The third paragraph of your letter should be where you extend a hand to help with the transition brought about by your resignation including necessary contact information; this will serve as your conclusion.
5. Add Complimentary Close and Signature Line
The complimentary close should be aligned to your salutation. It is important to use a formal complimentary close like Respectfully, Cordially, Sincerely, Truly Yours, etc. The signature line should be two spaces below the complimentary close and should include your full name and position in the company.
FAQs
Is it important to include a return address in a resignation letter?
In any formal letter, it is important to include a return address; the same goes for a resignation letter. The return address will indicate who the letter is from before even the reader gets to the signature line part of the letter. In addition, it ensures that a name, address, and contact information is available should the company send a reply mail.
How to professionally resign/quit a job?
It is important that you talk and sort things out with your current employer beforehand; this will serve as your resignation notice. Then, write and submit your resignation letter indicating the effectiveness or when your last day in the office will be. Make sure that you instruct or train someone from your team to continue your ongoing tasks/projects. Remember to leave a positive remark; make sure you maintain a cordial attitude upon your exit.
Can you resign by email?
Although it is ideal to resign in person and send a follow-up resignation letter, there will be circumstances when you can only send a formal email as your resignation letter, and that is acceptable. Just make sure that you comply with other resignation protocols your company has in place in order to avoid having additional problems.
How many weeks or months does it take for you to wait until your effective resignation date?
Some companies would ask the employee to give a month before they can resign to find another person to replace them. Other companies would only ask for two weeks. Depending on the contract and the company.
Is there a possibility that your employer will not accept your resignation letter?
The only time an employer may not accept your resignation letter is if the reason for resigning is not valid. But overall, there is no reason for an employer not to grant the option for an employee to resign.
There will always come a time when a person finds himself looking for better opportunities. That staying in one place for so long can get depressing at some point. So when that happens, looking for better opportunities to help you grow, you must at least thank the ones who gave you your start. Writing out a resignation letter to state your reasons, and thanking them is a good way to go.
More Design
12+ Standard Resignation Letter Examples - PDF, Word Examples
17+ Free Resignation Letter - PDF, DOC Examples
Acknowledgement of Resignation Letter Examples
Two Weeks Notice Resignation Letter Examples - PDF Examples
12+ Employee Resignation Letter Examples - PDF, Word Examples
Writing a Heartfelt Resignation Letters in PDF Examples
7+ Short Resignation Letter Examples in PDF Examples
8+ Professional Resignation Letter Examples - PDF Examples
How to Write a Resignation Letter Examples