10+ Best Tenant Screening Checklist Examples & Templates [Download Now]


Experienced landlords know how vital it is to choose a tenant that is suitable to reside in their properties. Most would prefer to have no tenant at all than to have a bad tenant. In order to make sure that your tenant is credible and trustworthy, a tenant screening checklist can help. Through the checklist, you will get to know and evaluate the tenant’s credit history, criminal history, rental and eviction records, and many other vital details as regards the tenant. So, create your own checklist now by referring to the tenant screening checklist examples presented below.

Tenant Screening Checklist Examples and Templates

1. One-Page Tenant Screening Checklist

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A single page is already enough to contain all the necessary items on your checklist that you need to do to know more about your potential tenant and process the rental. Just like this one-page tenant screening checklist example, it contains the following tenant screening checklist guide: creating a tenant screening data, listing the rental online, pre-screening applicants over the phone, showing the property to potential tenants, accepting rental applications, running a background check, verifying applicant details, and selecting or denying a tenant.

2. Simple Tenant Screening Checklist

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If you want to create a tenant screening checklist with ease, you can refer to this example as it contains simple but necessary items that you must do in screening a tenant which are as follows: obtaining tenant contact information, collecting rental application and rental fee, making a copy of tenant’s ID, performing a criminal background check, performing a credit check, checking past landlord for references, verifying employment history, verifying proof of renter’s insurance, getting the rental contract signed, distributing property rules and regulations, and creating digital and paper files.

3. Real-Time Tenant Screening Checklist

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Having a tenant background check in real time is a great way to know that you are indeed transacting with a person interested to be a tenant in your property because of the immediate response that he or she would provide online. Similar to this real-time tenant screening checklist example, the checklist that you prepare must contain the following: the details of the tenant or applicant, the process description, the issues that you must be aware of, as well as the date and time of completion of a certain process.

4. Tenant Screening and Inspection Checklist

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As a landlord, you need to safeguard your property against fraud, swindler, and alike. In order to do so, you can create a personalized checklist by referring to this tenant screening and inspection checklist example. A checklist is helpful in a way that it will remind you of the things that you need to do before you accept a certain tenant application. Through a checklist, you can be sure that you have asked appropriate and relevant questions and that the information that you have gathered is enough to prove that the tenant is worth accepting.

5. Potential Tenant Screening Checklist

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In this potential tenant screening checklist example, the following items must be noted: first impressions especially regarding the way he or she dresses, personal presentation, attitude, and respect for the property and screening applications which include the amount of rent as compared to the applicant’s income, information efficiency, proof of identity (e.g. driver’s license, passport, and other government-issued IDs), landlord checks, rent arrears, previous breaches of tenancy agreement, current police investigations, previous amount of rent paid, current employer, and a lot more.

6. Brief Tenant Screening Checklist

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A document that is brief, concise, and direct to the point is essential especially when it comes to checklists so that it would be easier for you to recall and assess what you have written in your checklist, such as this brief tenant screening checklist. So, the next time you are screening a tenant, make sure to ask the following questions: tenant’s real name or other aliases, birth date, current and previous address, name of current employer, monthly income, type and number of vehicles that will park on the property, eviction cases, breach of contract, felony convictions, credit and criminal background check, and name and number of emergency contact.

7. 20-Point Tenant Screening Checklist

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This checklist contains 20 simple steps in the tenant screening process which are as follows: advertising your rental property, initial inquiry, arranging viewings, providing tenant application form, selection interview, ID card verification, copying documents, credit checks and referencing, asking for the bank statement, checking social media accounts, background check for the guarantors, checking the honesty of the applicant and genuineness of the information, providing rent insurance and shouldering legal expenses, getting the tenancy agreement signed, collecting rent by banker’s standing order, safety risk assessment, making inventory checklist, providing move-in and move-out checklist, knowing the statutory information, and supplying comprehensive tenant file.

8. Effective Tenant Screening Checklist

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Contained in this document is the landlord’s successful guide as well as an effective tenant screening checklist. The important points contained in the checklist are the applicant’s background information, notes from the conversation with the tenant’s current landlord, and the verification of the forms and documents that are completed and signed by the tenant.

9. Basic Tenant Screening Checklist

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Here are the basic and key points that you must consider to include in your tenant screening checklist: setting the criteria, including a list of your rental requirements, asking relevant questions during the phone call, and lastly, knowing and taking notes of the red flags.

10. Property Tenant Screening Checklist

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Now that you already know how vital it is to have a background check first of your applicant or tenant, you must prepare your checklist ahead in case a potential tenant would inquire regarding your property. It is better to have a checklist ready so you can immediately go on with the tenancy process after you have fully verified the information of your tenant.

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