Every company should secure themselves with policies that should be followed at all times especially when employees are within the work premises. Policies are systems of principles created using statements that leads employees or group of individuals to obey a certain procedure or protocol. Effective policies helps an organization reduce the risk of being inefficient and unproductive. In this article, you will be able to know what a policy scope statement is and how to create an effective one.

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What is a Policy Scope Statement?

A Policy Scope Statement helps in developing a new policy, provides a summary of the policy and ensures that the ones who are affected by the policy will be easily identified and consulted.

Policy statements are expectations set by the employer to manage the behaviors of their employee. This is to make sure that the organization complies with the rules and regulations to maintain a safe and productive work environment. The focus of every policy statement is to keep up with the organization’s objectives that speaks about their current vision and mission.

Different Kinds of Policies in Business

Policies would range from establishing an employee’s personal behavior to other business conduct. It can be about the dress code, travel expenses, social responsibilities, reimbursements and other practices that should be abided during the whole duration of your employment. The policies implemented will speak about the culture of the company you are in.

What to Include in Policy Statements

Your policy statements should determine to who they are applied to, the circumstances to where it is being applied and the important conditions and restrictions. Policy statements that are already revised should contain relevant details about the previous policy statement.

What Not to Include in Policy Statements

Stick to the policy itself by not adding additional procedures irrelevant to your policy statement. There is a difference between policy statements and procedures. Policy statements tell employees about what are they supposed to do. Procedures tells employees how to carry out their organization’s policies. Only policy statements are subject for approval, while procedures can be written separately.

Contents of a Project Scope Statement

In the header, you should indicate the policy title, the date when you submitted to the specialist, the responsible executive, responsible office and contact details of the responsible office. After these details, you should be able to supply them with the following:

Introduction

– describe what led to the creation of the policy

Policy Statement

– this is the statement of your policy which can be subject for revision

Reason for Policy

– state the reason or purpose of this policy and its associated procedures

Overview of Policy Content

– contains the description of the policy, the procedures and operational activities

Consistency to Organization’s Vision and Mission

– sets a context for the policy in terms of goals and related policies

Entities, Offices and other Factors affected by the Policy

Impact

– tells what resources are needed to implement for the compliance of the policy

Stakeholders to Consult

– contains the list of the stakeholders affected by the policy

Systems Change Required

Communications and Training Activities

– tells who are going to arrange for the training and documentation

Compliance Mechanisms

Timing Requirements for the Policy

FAQs

Policy Scope Statements were some of the effective guides in developing a certain policy. They provide summary of the information about their proposed policy and ensure that those individuals who will be affected by the policy will be identified.