MasterCard Spend Management Brochure — page 1

MasterCard Spend Management Brochure — page 2

MasterCard International Incorporated

SDOL-BRO-12-02

www.mastercardbusiness.com/sdol

MasterCard Spend Management Brochure — page 3

MasterCard

Smart Data OnLine

COMPREHENSIVE DATA

INCREASED EFFICIENCY

GREATER

PRODUCTIVITY

MasterCard Spend Management Brochure — page 4

manage your

A proven, flexible solution

Customizable and state-of-the-art,

MasterCard Smart Data OnLine consolidates

card transactions and leverages the full

power of the MasterCard Global Data

Repository, which was launched in 1993 to

support the MasterCard Corporate

Purchasing Card.

Whether your company

uses a Corporate Purchasing Card for office

supplies, a MasterCard Corporate Card

for

travel and entertainment, a MasterCard

Corporate Fleet Card

for fuel and

maintenance, or a MasterCard BusinessCard

Card for small business expenses—

Smart Data OnLine not only lets you

automatically track and report card

transactions throughout your entire

organization, it delivers more information

and greater control, while helping you

save time and money.

Better organize, consolidate,

MasterCard Smart Data OnLine moves your company’s spending

information on to the web to boost productivity and efficiency—

while cutting costs.

MasterCard Smart Data OnLine facilitates

the information management strategy of

over 10,000 companies

worldwide. Flexible

and robust, this global, web-based reporting

application is the cutting-edge solution

companies employ to better organize,

consolidate, analyze, and manage financial

data from MasterCard Corporate Payment

Solutions

card programs, as well as cash

outlays. Only Smart Data OnLine delivers

the rich data you need to negotiate

advantageous terms with vendors, to monitor

spending at the cardholder and management

levels. With Smart Data OnLine, your company

can generate comprehensive spending

reports for all employees, and accurately

integrate transaction data into your

company’s existing accounting systems.

And you can do it all quickly, easily, and

cost-efficiently.

AFFORDABLE, LOW MAINTENANCE DATA

MANAGEMENT FOR EVERY ORGANIZATION

Whether you manage a large

corporation or a small business;

whether you’re running a Purchasing

Card program or a “One Card”

program—MasterCard Smart Data

OnLine can help you better manage

all your spending, while maximizing

productivity and increasing efficiency.

MasterCard Spend Management Brochure — page 5

payment data—

anytime

anywhere

Enhanced data capabilities

Whatever spending data you need to view,

Smart Data OnLine delivers. An innovative

reporting solution, it helps you better

manage and control your company’s

spending by delivering the richest transaction

data available—everything from basic

transaction details such as merchant name,

cardholder name, amount, and date of

purchase, to invoice-quality, line-item detail.

For example, with Smart Data OnLine, you

can tell not only when and how much

employees paid to stay in a hotel, but where

that hotel was located and what speciﬁc

items they charged to their card.

Recognizable icons provide links to

additional information based upon

transaction categories, including

transportation, lodging, purchasing,

and ﬂeet.

Detailed transaction data is presented in

easy-to-read screens that itemize information

based upon transaction type, including:

transportation

: travel dates, passenger

names, city pairs, service codes

lodging

: dates of stay, room rates,

restaurant charges

car rental

: makes and models, lengths of

rental, fuel amounts

ﬂeet

: fuel brands, types and quantities,

odometer readings, maintenance information

purchasing

: item quantities and prices,

tax amounts, discount rates

Signiﬁcant cost savings

By streamlining the entire reporting process,

Smart Data OnLine reduces administrative

costs, while enabling you to more

efﬁciently track your company’s expenditures.

And it makes analyzing expenses with

key suppliers easy, so you can use this

information to negotiate better pricing

or consolidate spending.

Customized global management

From multinational Fortune 500 corporations,

to government agencies, to small dynamic

regional enterprises—Smart Data OnLine

provides unmatched ﬂexibility and

strategic information-management

capabilities to organizations throughout

every region of the world.

A proven web-based solution,

Smart Data OnLine:

supports 12 languages

efﬁciently centralizes global data

can be customized to meet your organization’s

individual management needs

delivers the state-of-the-art support

required to meet the complexities, and

maximizes the opportunities, involved in

conducting business throughout the world

A HISTORY OF INNOVATION FROM A

GLOBAL PAYMENTS LEADER

Introduced in1999, MasterCard Smart

Data OnLine is just one of many

breakthrough solutions from

MasterCard International. A proven

leader in payment solutions,

MasterCard has long put the power

of innovation to work for companies

of every size. From launching the

MasterCard Corporate Multi Card

Card in1998, to introducing the

MasterCard Corporate Fleet Card

in 1996, to initiating the ﬁrst photo

Corporate Cards in1993, MasterCard

has consistently proven its commitment

to keeping you on the leading edge,

by helping you take control of your

organization spending and information-

management needs and by providing

the rich data and ideas that have

made MasterCard a pioneer in

corporate payment solutions.

analyze, and

MasterCard Spend Management Brochure — page 6

Easy to use

There’s no software to install or hardware

to purchase. Access to the Internet and a

standard web browser is all that’s required.

MasterCard Smart Data OnLine delivers

data directly to your desktop workstation

or laptop through an easy-to-use, intuitive

web interface. You can navigate

cardholder transactions via an expandable

organizational chart, or quickly locate

speciﬁc information through a powerful

search function. Either way, all card

transaction data is only a few mouse clicks

away. When questions arise, a comprehensive

online help module provides all the

answers through topic-centric chapters or

a searchable index.

RAPID IMPLEMENTATION

Setting up MasterCard Smart Data OnLine is quick

and easy. Once your organization is enrolled, your

program administrator can instantly access

transactional data over the Internet. Standard

templates can be conﬁgured to customize Smart Data

OnLine for your speciﬁc information-management

and reporting needs. Your program administrator

can quickly establish user parameters and proﬁles,

enroll new users and issue user IDs, all online.

If you wish, Smart Data OnLine will even set up

new cardholder users for you, automatically.

Safe and secure

MasterCard Smart Data OnLine ensures safe,

secure access to your data through industry

standard SSL protocols and128-bit encryption.

All transaction and account information

resides safely behind MasterCard

International’s robust global network. Each

user has a unique ID and password, ensuring

that only authorized employees can access

information. To further protect your sensitive

data, Smart Data OnLine masks account

numbers on reports and on-screen, in

addition to providing you with tremendous

ﬂexibility in establishing parameters for user

access. For instance, access can be controlled

by individual users or by department heads.

Generates over 40 detailed reports

MasterCard Smart Data OnLine generates

over 40 standard reports that help you track

how and where money is being spent.

Administrators and cardholders alike can

run reports anytime, anywhere, and as often

as necessary. To facilitate program analysis

and monitoring, timely and relevant

information is presented in on-screen HTML,

or as ready-for-print Adobe Acrobat PDFs.

You can run reports in real-time or

schedule them to run automatically on a

daily, weekly, or monthly basis, then view

them whenever you want.

Track, manipulate, control,

allocate charges

MasterCard Spend Management Brochure — page 7

and

—

easily

and securely

Here are a few of the key

reports MasterCard Smart

Data OnLine delivers:

Card Program Analysis

A general view of your organization’s usage,

including transaction totals, ATM activity,

spending ranges, and account activity.

Spending Analysis

Summary and detail views of spending

by category, including airlines, lodging,

restaurants, vehicle rentals, and retail.

Expense Reports

The best practice for any successful travel

and entertainment card program. Review

all expense descriptions and allocation codes

in one report.

Cost Allocation Details and Summary

Monitor all your accounting allocations to

ensure accurate general ledger assignments.

Airline City Pair and Summary

Negotiate better contracts by analyzing

city-to-city travel, airline carriers, and total

and average spending across all air carriers.

Fleet-related Reporting

Useful for reviewing fuel types and

exceptions for program compliance, or for

negotiating vendor discounts by location or

product type.

Merchant Summary and Details

Review total and average spending on a

daily or monthly basis by merchant or

merchant category.

Account Management

Track your top ten cardholders by spending,

or review detailed transaction information

through multiple account-related reports.

MasterCard Spend Management Brochure — page 8

M A X I M U M V E R S A T I L I T Y F O R

LARGE AND MID-SIZED ORGANIZATIONS

Take control

of your

MasterCard Smart Data OnLine delivers the comprehensive capabilities

needed to better track and control expenditures, plus the versatility to

customize data collection and management in ways that meet the speciﬁc

needs of large Fortune 500 corporations and government agencies—while

giving mid-sized companies the same powerful tools as large organizations.

Maintain hierarchy data

Create and manage your own hierarchy

or organizational structure governing how

information can be accessed and displayed.

Detailed account and intermediate levels

within the hierarchy can contain information

such as name, address, and monthly credit

and transaction limits.

Assign general ledger codes

Multiple conﬁguration options allow program

administrators to automate the assignment

of general ledger codes by account, merchant

category, supplier, and tax.

Large organizations can maintain separate

tables for divisions or subsidiaries with

different general ledger requirements.

Integrate exported data

Robust export capabilities allow custom

ﬁles to be generated for integration with

in-house accounting or enterprise resource

planning (ERP) systems.

Administrators can choose from over 400

ﬁelds housed in the system and generate

ﬁxed width or delimited ﬁles.

Microsoft

Excel ﬁles can also be generated

for custom data analysis by ﬁnance, audit,

or managerial personnel.

Financial export ﬂags mark downloaded

transactions, eliminating the possibility

of accounting duplication.

Cost-allocate and split transactions

Allocate transactions to speciﬁc accounting

codes, update sales tax data, and enter

expense descriptions quickly and easily.

Hotel statements and Corporate

Purchasing Card transactions can be split

into 200 methods, allowing for further

allocation by users and more accurate

ﬁnancial reporting.

Even out-of-pocket expenses or petty cash

can be added, allocated, and split at the

click of a button.

MULTINATIONAL REPORTING CAPABILITIES

MasterCard Smart Data OnLine

enables multinational companies

to easily manage expenses at

summary levels for each of their

subsidiaries worldwide, in local

languages and currencies.

A KEY ELEMENT IN THE MASTERCARD

MULTINATIONAL CORPORATE PROGRAM

With a proven global data warehouse

as its backbone, Smart Data OnLine

is designed to:

provide a global view without

compromising local sensitivities

allow far-reaching corporate entities

to easily manage, consolidate, and

track spending across regions and

countries, no matter how remote

conﬁgure currency, date, and number

formats according to local preference

corporate payment solutions

Michael is a travel manager for a large IT company with ofﬁces

in the U.S. and Asia.

He relies on MasterCard Smart Data OnLine to

monitor air carrier usage by the ﬁrm’s 1,500-person sales department.

Running an

Airline City Pair and Summary

report supplies Michael with

the comprehensive data he needs, including a city-to-city travel analysis

and total spending across all air carriers.

Bottom Line: Smart Data OnLine gives Michael the intelligence required to

better control spending and reduce travel costs.

U S E R P R O F I L E :

L A R G E C O R P O R A T I O N

MasterCard Spend Management Brochure — page 9

organization’s spending

Enhance management approval

Speciﬁc ﬁelds are provided that allow both

cardholders and managers to mark charges

as they are reviewed.

Once checked, transactions are locked and

cannot be further updated.

Managers can view online all cardholder

data to see what purchases have been

approved and accepted—a feature of

particular importance to your organization’s

efforts to ensure data integrity, a key

concern of auditors.

Track spending by supplier

Group various merchants by a ﬁlter or

Merchant Category Code using the supplier

maintenance capability. Merchants will be

automatically grouped based upon these

preconﬁgured parameters.

Summary and detailed reports provide

supplier and department level information,

along with tax ID, tax exemption, and

preferred-vendor-status data.

Easy program setup and maintenance

Time-consuming setup tasks are eliminated.

Hundreds of general ledger codes, default

account codes, custom ﬁelds, and e-mail

addresses can be uploaded and automatically

populated by the system through a simple

Excel ﬁle.

Auto-user enrollment assigns user IDs

and passwords automatically—allowing

cardholders to gain access as soon as they

receive their cards.

Organization-wide templates allow one-

time updates to user capabilities, without

having to change information on each

user screen.

Changes can be made simply by using

a search feature to access speciﬁc

information by account number, user

name, or user ID.

Assign custom elements

Over 30 customizable data elements allow

for modiﬁcation of data presentation.

Labels are conﬁgured in the native

language to respond to local needs.

Project codes, out-of-pocket expenses,

and personal expenses can be entered by

cardholders and maintained in the

system—providing a complete picture of

your organization’s spending at all times.

Custom elements can appear in drop-

down, text, or check boxes, and can

be easily assigned to both accounts

and transactions.

THE MID-SIZED COMPANY ADVANTAGE

Mid-sized companies spend on

average

1.1 trillion a year on

Travel & Entertainment and

Purchasing expenses. As they grow,

Smart Data OnLine grows with them,

enabling mid-sized companies to

more efﬁciently monitor and

control spending at the cardholder

and management levels, while

positioning them to manage

suppliers more effectively.

Grace is a procurement manager for a mid-sized

manufacturing company.

She wants to track spending by supplier

in order to negotiate better contracts. Using MasterCard Smart

Data OnLine, Grace relies on the

Merchant Summary and Details

report to review total and average spending by merchant on a daily

and monthly basis.

Bottom Line: Smart Data OnLine delivers the analysis Grace needs to cut

costs and increase spending efﬁciency.

U S E R P R O F I L E :

M I D - S I Z E D C O M P A N Y

MasterCard Spend Management Brochure — page 10

M O R E C O M P R E H E N S I V E D A T A F O R

SMALL BUSINESSES

MasterCard Smart Data OnLine delivers exceptional management, tracking,

and reporting tools small business owners need to increase business

intelligence and efﬁciency.

Download data automatically

Whether you use a customized

accounting system or a simple standard

format—MasterCard Smart Data OnLine

makes downloading data fast and efﬁcient.

Easily export all data from Smart Data

OnLine for use in popular software

packages such as Microsoft

Money and

Excel, Intuit

Quicken,

and QuickBooks.

Run reports automatically for hands-free

scheduling.

Automatically update transactions daily,

eliminating the need for manual data entry.

Prepare reports easily

Gain quick, easy online access to the data

required to prepare quarterly and annual

reports, tax ﬁlings, and any other accounting

documents your company needs.

View reports by billing/statement date, as

well as by posting and transaction date.

Manage growth efﬁciently

As your business grows, MasterCard Smart

Data OnLine delivers the tools you need to

easily monitor and control spending, while

keeping your vital data safe, secure, and

instantly available, 24 / 7/ 365.

Kevin is the owner of a small interior design ﬁrm.

His small business

works with numerous consultants and contract employees. Generating

the large number of tax forms required each year was a complex and

time-consuming process. MasterCard Smart Data OnLine changed all

that. By providing the company spending data Kevin needs, he was able

to compile all required governmental tax reports, quickly and efﬁciently.

Bottom Line: Smart Data OnLine not only simpliﬁed Kevin’s quarterly

tax-reporting process, it streamlined the preparation of annual reports,

along with all the other accounting documents his company requires.

U S E R P R O F I L E :

S M A L L B U S I N E S S

MasterCard Spend Management Brochure — page 11

MasterCard Spend Management Brochure — page 12

Easy, efﬁcient, and state-of-the-art…

MasterCard Smart Data OnLine can help your organization better manage and leverage key

ﬁnancial data. To learn more about this powerful web-based reporting application, contact us

1.888.321.9119

today. Or visit us on the web at

www.mastercardbusiness.com/sdol

MasterCard Spend Management Brochure — page 13

S U M M A R Y O F P R O D U C T F E A T U R E S

MasterCard Spend Management Brochure — page 14

Review enhanced data for

greater management control.

Smart Data OnLine delivers the following

details when merchants provide it:

transportation

: travel dates, passenger names, city

pairs, service codes

lodging

: dates of stay, room rates, restaurant charges

car rental

: make and model, length of rental, fuel amounts

ﬂeet

: fuel brands, types and quantities, odometer

readings, maintenance information

purchasing

: item quantities and prices, tax amounts,

discount rates

Review hierarchy data your way.

Easily create your own hierarchy or organizational

structure for access and display purposes. Detailed

account and intermediate levels within the hierarchy

contain information such as name, address, and

monthly credit and transaction limits.

Set up and maintain users quickly and easily.

Not only is implementing Smart Data OnLine

easy, you can quickly create and maintain user

proﬁles online.

Create non-card transactions

for more complete reporting.

Cardholder out-of-pocket expenses such as cash

outlays for cab fare can be easily added to Smart

Data OnLine, and cost-allocated.

Easy access to essential data

MasterCard Smart Data OnLine delivers state-of-the-art functionality and a user-friendly interface to

make strategic information management easy and cost-efﬁcient. Here are just some of the expanded

capabilities Smart Data OnLine puts at your command:

MasterCard Spend Management Brochure — page 15

Assign general ledger codes for

more complete data monitoring.

General ledger codes can be linked to the merchant

category code table, speciﬁc merchants, or card

accounts. Custom accounting codes can also be

established at the cardholder, organizational-

structure, or merchant level, allowing you to

automatically assign transactions to general

ledger codes.

Integrate exported data easily and efﬁciently.

Easily integrate information to your organization’s

data repository or accounting system at whatever

interval is required. Plus, you can export all of your

data to another application for data-retention

purposes, or to complete a more detailed analysis.

Up to 16 months of data is instantly available to

you online.

Mark charges as reviewed,

for easier management.

Speciﬁc ﬁelds allow cardholders and managers to

mark charges as reviewed. Once checked, these

transactions are locked from further updating.

Cost-allocate and split transactions

for easier tracking.

You can allocate transactions to speciﬁc accounting

codes, as well as update sales tax data and enter

expense descriptions. Transactions can also

be split into multiple records for accounting

or tracking purposes.

MasterCard Spend Management Brochure

Prompt to Clone This MasterCard Spend Management Brochure

Apply this example's core structure, strategic pacing, and structural hierarchy directly to your own topic.

What are you generating today?

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