10+ Best Equipment Inventory Examples & Templates [Download Now]


When it comes to businesses, most of the investment would be spent on purchasing quality equipment, so that the equipment is considered to be a lucrative asset for larger organizations. Since the equipment seems to be the most basic and integral part of running any industry, it is important to give proper maintenance and care on them. Having said that, it is definitely laborious to remember all the equipment and their state of the working mechanism all the time. Here comes the need of creating equipment inventory for your organization to record and track all the equipment and its up to date details.

As a business owner, you know how important it is to prepare an equipment inventory for your business, but being unable to prepare it on your own is a really hard time. Worries not for we are here to help you. This page is going to provide you with the best equipment inventory examples you can use to stay within the required budget. Let’s give a glance at them.

Equipment Inventory Examples & Templates

1. Free Equipment Inventory Template

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File Format
  • Numbers
  • Pages
  • MS Word
  • MS Excel

Size: A4

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Use this simple equipment inventory for your small and medium businesses. With this simple design, you can include all the company’s equipment and their details like name, date of manufactured, shipping charge and price. At the end of the rows, you will find a tab for the total amount. With this, you can add the price and state of the equipment. Download this template for free.

2. Free Equipment Inventory Spreadsheet

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File Format
  • Google Docs
  • MS Word
  • Pages
  • Editable PDF
  • MS Excel
  • Numbers
  • Google Sheets

Size: A4

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A business using small equipment yet high in numbers could not update everything in a single sheet. Here comes the need for crafting an inventory like the one attached. But, you can’t create it on your own from scratch as it asks your time and effort. For that, you can this ready-made template which is available for free. This equipment inventory comes with several columns for noting down the used equipment, vehicles, materials and labour works. Check out the sample.

3. Equipment Supply Inventory

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File Format
  • Google Docs
  • MS Word
  • Pages
  • Editable PDF

Size: A4

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If your business is highly focused on supply chain management, then this template is the perfect fit for you. Since this template comes with columns and rows to update the details about the equipment used for supplies, you can make use of it by making several corrections as per your requirements.

4. Inventory for Sound Equipment

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File Format
  • PDF

Size: 45KB

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Equipment plays a vital role in the growth of the business, so you need to give the importance to maintaining it as you give for purchasing it. No matter which profession you belong to, be it sound engineering, photography or manufacturing items, you will certainly need to avail the equipment. Here tracking all of them at the same time is quite difficult and confusing. In order to avoid those things, make an equipment inventory like the one attached. This sample inventory has been crafted for sound engineering uses. With this inventory, you can track the record the sound equipment and their present working conditions.

5. General Equipment Inventory

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File Format
  • Xlsx

Size: 15KB

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Equipment inventory, in general, contains two sets of information likely the equipment’s physical condition and financial status. So while creating an inventory you need to allocate two different columns with headings of those two sets. The physical condition information contains details like serial number, location of the equipment, equipment description, physical status, remaining service life and supplier of the equipment. Under the financial status category, you can add annual/ monthly depreciation value, book value and acquisition value. You need to note down this only if you wish to create an inventory on your own. However, if you don’t wish to prepare it from scratch, download this general equipment inventory, which can be used for any type of equipment.

6. Machinery Equipment Inventory

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File Format
  • PDF

Size: 502KB

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Equipment, in general, doesn’t ask you to pay high, but the machinery equipment asks you a high amount in terms of its purchasing and maintenance price. In order to make the investment cost worth create an inventory like the one attached. By doing this, you avoid frequent damages and budget overrun.

7. Equipment Inventory Form

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File Format
  • PDF

Size: 16KB

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Use this simple equipment inventory form to update the status of each equipment in the organizations. Despite being simple in appearance, it can be used for both small and large organizations to update on the large-sized equipment. Even if you can create this simple template on your own, check out the sample for inspiration to better the template as per your needs.

8. Computer Equipment Inventory Template

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File Format
  • Excel

Size: 5KB

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By using this computer equipment inventory template you can store the information of both hardware and software system and their functionality. With this sample inventory, each column contains details like equipment name, IP address, serial number, computer manufacturer, computer model, memory, office license and anti-virus. Check more on the sample attached.

9. Blank Photography Equipment Inventory

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File Format
  • PDF

Size: 800KB

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The creative field is not just about operating the equipment, it is about knowing the equipment. Similarly, in the photography world, the equipment such as camera, tripod, model, lens and technical terms must be known by the photographer. Here inventory plays a vital role by updating the details in the sheet. Check the sample attached.

10. Club Equipment Inventory

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File Format
  • PDF

Size: 8KB

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In club business, there are much equipment been used with the technology updates. Here, the working staff in the club factory may not know how to operate each equipment without the user manual. By using a club equipment inventory, you can note down the model and manufacturer of the equipment, so that the new staff will easily identify the technique to operate the equipment.

11. Sports Equipment Inventory

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File Format
  • PDF

Size: 33KB

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Check this sports inventory and use by modifying to your requirements. You can use this sample and create a different one. You can add and update the details of the equipment used for the particular sport, total equipment, price of each, new and reconditioned ones. This sample can be used for any sports event.

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