Do you notice in business emails, that there is some information about the sender? May it be in the form of a letterhead except it appears on emails more than documents. This information consists of their names, address and business email. Some even consider placing the company they work for. If you noticed it and wondered what it means, or if it is simply just a fancy thing to write over their emails, it’s actually called an email signature. In a way it looks like a letterhead as mentioned but it is not. When you write an email for business, you may notice the email to either have a ready made signature of the person or the company they work for. What use do these email signatures have? If you plan to know more, I suggest you scroll down for more ideas, examples and information about email signatures.
Email signatures or an email signature to define it as simply as possible is a group of words or a group of texts that can be found at the end of the email. This email signature contains the following information, mainly used for business. The person’s complete name, company they work for, their business contact information which also includes their business email. The company website is also added if there is any. What an email signature is not, is it is not a copied out signature which a person uses to sign files or documents.
Have you ever thought about the elements of an email signature? Just like a letterhead, an email signature has its own elements. Elements that are key to understanding and knowing more about email signatures. The ones listed below are the elements of an Email Signature.
The first element of an email signature is the person’s complete name. As much as possible, place your complete name. You may also add the title of Dr. Mr. or Ms. or Mrs. next to your complete name if and only if it is necessary. Avoid adding other information that may not be a part of your name besides the title.
You may think about this for a moment. Why a business photograph? If this email signature is used for business purposes, it is always best to use a business photograph of you, rather than a personal photograph. Not only will you look decent and formal, you should also look presentable especially if you are part of a company. If you are using the email signature for something more personal, you may use a decent and casual photograph of you. Avoid any filters or random selfies for your photography. Keep it decent and respectful at all times.
Your business contact number should also be added. Make sure that it is still connected and working properly. As this is one of the things that clients would look for when they read your email signature. For personal uses, the same reason goes. Make sure it is still working properly and can be used to make and receive calls.
Don’t forget to include the company’s website address on your email signature. That way, the recipients of your email would know who they may be talking to and which company you represent. Of course, for personal business owners, you may also add your own business’s website to your email signature. This information is important especially in the long run.
Social Media Links are quite important these days. Especially when most businesses and companies have their own way of looking for possible ways to get people to buy something from them, a more profitable type of business. If you have your very own social media links, add them to your email signature. Social Networks that are huge right now may give you a higher chance of getting recognized.
We already know the elements of a good email signature. These elements of an email signature is useful for future purposes. Especially if you are planning on writing your very own email signature. It may be for business or for a company or even for personal use. Regardless of what you may use it for, it is always good to know the elements that make a good email signature. The next thing we need would be to know how to write your very own. Scroll for more.
Okay, so writing a good email signature does not need to look like a short story or a small essay. Keeping your email signature short and simple is the key. You do not have to put in a lot of words or information that may not be useful to the person reading them. Which would also waste you a lot of time and effort. Keep it short and simple. Basically, don’t over do it.
Yes, you read that right. This means, do not overdo anything. Avoid having to use fonts that are too difficult to read. The best fonts for a clean and clearer email signature would be Arial or Times New Roman. Fancy fonts do not make the email signature look decent, rather it makes the person trust you less as you do not take this seriously. To avoid that from happening, stick to clean or clearer fonts.
Just like the second tip, sticking to clean fonts only when you write your email signature. You may now be wondering what colors you should use as well. The colors that you need to avoid are pastel or neon colors. Not only are they an eyesore, they are also not the right colors to use when writing your very own email signature. Whether it be for business or personal, dark colors against a white background is always suitable. Avoid those glittery colors when writing this out.
How you write your business or company email signature must be separated from your personal email signature. Avoid having to mix both at the same time. This only confuses the client or the person you are speaking with, and not only that, it may also invite conflict. Keep a separate business email signature and a personal email signature. Do not use your personal email signature for your company or business endeavors.
Which social media link do you often use? Apart from your email, you must at least add one or two social links that you are active in as well. Avoid having to list down every social link that you own. The email signature is not used for that. At all costs, avoid listing a lot of your social links as it would only crowd the box.
For business or company purposes, an email signature gives you the opportunity to sell the brand or introducing the company you are working in. It gives a sense of importance or a sense of stability for the people receiving and sending the emails too, that they can trust the person whose email signature is present with every email sent.
The colors must not be too bright or too dark. The font of your email signature must at least be decent. In addition to that, adding too much information on your email signature should be avoided. The maximum number of lines for an email signature should be around 3 to 4 lines. Beyond that should not be allowed.
An email signature is a group of boxed words that is written just below the email. It contains your name, business address, business website, and business contact details. If it’s for personal use, your name, address and contact details.
Writing a good email signature can get you everywhere in the business world. Knowing the elements and the do’s and don’ts when writing them, you can avoid the problems and the hassles. As long as you know what to add and what to avoid, you’re good to go. Remember, colors and fonts are very important as well.