100+ Email Signature Examples | MS Word, PDF


Do you notice in business emails, that there is some information about the sender? May it be in the form of a letterhead except it appears on emails more than documents. This information consists of their names, address and business email. Some even consider placing the company they work for. If you noticed it and wondered what it means, or if it is simply just a fancy thing to write over their emails, it’s actually called an email signature. In a way it looks like a letterhead as mentioned but it is not. When you write an email for business, you may notice the email to either have a ready made signature of the person or the company they work for. What use do these email signatures have? If you plan to know more, I suggest you scroll down for more ideas, examples and information about email signatures.

100+ Email Signature Examples

1. Email Signature for Marketing Template

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  • HTML5
  • Outlook

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2. Bakery Email Signature Template

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  • PSD

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3. Startup Email Signature Template

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4. Free Pub Email Signature Template

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  • HTML5

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5. Coach Email Signature Template

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  • Outlook

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6. Spa Email Signature Template

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  • HTML5
  • Outlook

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7. Massage Email Signature Template

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  • HTML5
  • Outlook

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8. Standard Email Signature Template

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  • PSD
  • HTML5

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9. Free Gym Email Signature Template

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  • HTML

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10. Handyman Email Signature Template

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  • Outlook

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11. Modern Email Signature Template

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  • HTML
  • Photoshop

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12. Business Responsive Email Signature

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  • HTML
  • Photoshop

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13. Minimal Business Email Signature

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  • Photoshop

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14. Company CEO Email Signature

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  • HTML
  • Photoshop

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15. Real Estate Company Email Signature

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  • HTML
  • Photoshop

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16. Uniform Email Signature

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Size: 146 KB

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17. Email Signature Updates

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Size: 621 KB

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18. Effective Email Signature

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Size: 310 KB

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19. Standard Email Signature

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Size: 124 KB

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20. Clear Email Signature

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Size: 380 KB

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21. Basic Email Signature

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Size: 645 KB

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22. Standardized Email Signature

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Size: 171 KB

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23. Professional Email Signature in PDF

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Size: 3 MB

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24. Outlook Email Signature

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Size: 198 KB

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25. Email Signatures in Gmail

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Size: 200 KB

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26. Email Signature Setting

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Size: 104 KB

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27. Email Signature Format

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Size: 374 KB

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28. Email Signature Standards

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Size: 107 KB

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29. College Email Signature

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Size: 740 KB

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30. Synchronize Email Signature

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Size: 1 MB

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31. Simple Email Signature

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Size: 141 KB

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32. Email Signature Set-Up

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Size: 252 KB

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33. General Email Signature

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Size: 41 KB

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34. Changing of Email Signature

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Size: 85 KB

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35. Email Signature Worksheet

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Size: 123 KB

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36. One Page Email Signature

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Size: 93 KB

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37. Email Signature Add-On

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Size: 596 KB

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38. University Email Signature

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Size: 137 KB

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Size: 149 KB

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40. Draft Email Signature

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Size: 100 KB

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41. Press Staff Email Signature

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Size: 2 MB

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42. Centrally Managed Email Signatures

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Size: 2 MB

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43. Employee Email Signature

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Size: 183 KB

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44. Email Signatures with the Volvo Group

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Size: 57 KB

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45. Group Wise Email Signatures

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Size: 41 KB

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46. Email Signature Line Template

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Size: 347 KB

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47. Email Signature Confidentiality Notice

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Size: 32 KB

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48. Sample Email Signature

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Size: 112 KB

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49. External Email Signature

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Size: 86 KB

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50. Office Email Signature

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Size: 141 KB

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51. Email Signatures with Examples

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Size: 305 KB

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52. Installation of Email Signature

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Size: 435 KB

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53. Draft Email Signature in PDF

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Size: 134 KB

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54. Basic Email Signature Example

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Size: 780 KB

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55. Email and Gmail Signature

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Size: 116 KB

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56. Email Signature Elements

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Size: 74 KB

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57. Email Signature and Directions

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Size: 174 KB

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58. Electronic Mail Signature

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Size: 770 KB

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59. Online Email Signature

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Size: 171 KB

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60. Email Signature Steps

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Size: 464 KB

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61. Standard Email Signature Block

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Size: 264 KB

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62. General Email Signature Example

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Size: 147 KB

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63. Email Signature for Corporate Email

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Size: 221 KB

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64. Email Signature Sample

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Size: 864 KB

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65. Email Signature Example

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Size: 126 KB

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66. College Email Signature in PDF

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Size: 92 KB

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67. Email Signature Line Settings

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Size: 118 KB

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68. Setting Up an Email Signature

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Size: 120 KB

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69. Email Signature Line Example

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Size: 146 KB

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70. Email Signature and Brand

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Size: 255 KB

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71. Gartner Peer Insights Email Signature

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Size: 65 KB

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72. Email Signature Features

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Size: 75 KB

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73. Adding Email Signature

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Size: 57 KB

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74. Email Graphic Signature

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Size: 18 KB

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75. Healthcare Email Signature

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Size: 169 KB

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Size: 2 MB

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77. Email Signatures for University

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Size: 67 KB

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78. Email Signature Update

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Size: 359 KB

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79. Enterprise Email Signature

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Size: 3 MB

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80. Email Signature Manager

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Size: 5 MB

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81. University Email Signature Policy

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Size: 41 KB

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82. Installing the Standardized Email Signatures

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Size: 167 KB

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83. Email Signatures Simple Examples

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Size: 571 KB

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84. Email Signature Policy in PDF

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Size: 35 KB

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85. Corporate Email Signature

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Size: 106 KB

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86. Sample Graphic for Email Signature

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Size: 341 KB

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87. Standard Email Signature in DOC

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Size: 29 KB

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88. Customer Email Signature

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Size: 9 KB

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89. Short Email Signature

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Size: 266 KB

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90. State Sponsorship Email Signature

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Size: 11 KB

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91. Email Signature Format in DOC

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Size: 7 KB

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92. Banner Email Signature

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Size: 4 KB

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93. Logo for Email Signature

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Size: 88 KB

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94. Email Signature Usage

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Size: 229 KB

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95. Authors Email Signature

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Size: 24 KB

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96. Marketing Email Signature

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Size: 1005 KB

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97. Project Officer Email Signature

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Size: 24 KB

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98. Email Signature Standard Example

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Size: 99 KB

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99. Email Signature Layout

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Size: 2 MB

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100. Custom Email Signature

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Size: 259 KB

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101. Web Access Email Signature

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Size: 69 KB

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What Is an Email Signature?

Email signatures or an email signature to define it as simply as possible is a group of words or a group of texts that can be found at the end of the email. This email signature contains the following information, mainly used for business. The person’s complete name, company they work for, their business contact information which also includes their business email. The company website is also added if there is any. What an email signature is not, is it is not a copied out signature which a person uses to sign files or documents.

The Elements Of an Email Signature

Have you ever thought about the elements of an email signature? Just like a letterhead, an email signature has its own elements. Elements that are key to understanding and knowing more about email signatures. The ones listed below are the elements of an Email Signature.

1. Complete Name

The first element of an email signature is the person’s complete name. As much as possible, place your complete name. You may also add the title of Dr. Mr. or Ms. or Mrs. next to your complete name if and only if it is necessary. Avoid adding other information that may not be a part of your name besides the title.

2. Business or Personal Photograph

You may think about this for a moment. Why a business photograph? If this email signature is used for business purposes, it is always best to use a business photograph of you, rather than a personal photograph. Not only will you look decent and formal, you should also look presentable especially if you are part of a company. If you are using the email signature for something more personal, you may use a decent and casual photograph of you. Avoid any filters or random selfies for your photography. Keep it decent and respectful at all times. 

3. Business Contact Number

Your business contact number should also be added. Make sure that it is still connected and working properly. As this is one of the things that clients would look for when they read your email signature. For personal uses, the same reason goes. Make sure it is still working properly and can be used to make and receive calls. 

4. Business Website

Don’t forget to include the company’s website address on your email signature. That way, the recipients of your email would know who they may be talking to and which company you represent. Of course, for personal business owners, you may also add your own business’s website to your email signature. This information is important especially in the long run.

Social Media Links are quite important these days. Especially when most businesses and companies have their own way of looking for possible ways to get people to buy something from them, a more profitable type of business. If you have your very own social media links, add them to your email signature. Social Networks that are huge right now may give you a higher chance of getting recognized.

How to Write a Good Email Signature?

We already know the elements of a good email signature. These elements of an email signature is useful for future purposes. Especially if you are planning on writing your very own email signature. It may be for business or for a company or even for personal use. Regardless of what you may use it for, it is always good to know the elements that make a good email signature. The next thing we need would be to know how to write your very own. Scroll for more.

1. Short and Simple Is the Key

Okay, so writing a good email signature does not need to look like a short story or a small essay. Keeping your email signature short and simple is the key. You do not have to put in a lot of words or information that may not be useful to the person reading them. Which would also waste you a lot of time and effort. Keep it short and simple. Basically, don’t over do it.

2. Clean Fonts Only

Yes, you read that right. This means, do not overdo anything. Avoid having to use fonts that are too difficult to read. The best fonts for a clean and clearer email signature would be Arial or Times New Roman. Fancy fonts do not make the email signature look decent, rather it makes the person trust you less as you do not take this seriously. To avoid that from happening, stick to clean or clearer fonts.

3.  Stick To Formal Colors

Just like the second tip, sticking to clean fonts only when you write your email signature. You may now be wondering what colors you should use as well. The colors that you need to avoid are pastel or neon colors. Not only are they an eyesore, they are also not the right colors to use when writing your very own email signature. Whether it be for business or personal, dark colors against a white background is always suitable. Avoid those glittery colors when writing this out.

4. Keep Business and Personal Email Signatures Separated

How you write your business or company email signature must be separated from your personal email signature. Avoid having to mix both at the same time. This only confuses the client or the person you are speaking with, and not only that, it may also invite conflict. Keep a separate business email signature and a personal email signature. Do not use your personal email signature for your company or business endeavors.

Which social media link do you often use? Apart from your email, you must at least add one or two social links that you are active in as well. Avoid having to list down every social link that you own. The email signature is not used for that. At all costs, avoid listing a lot of your social links as it would only crowd the box.

FAQs

What use does an email signature have?

For business or company purposes, an email signature gives you the opportunity to sell the brand or introducing the company you are working in. It gives a sense of importance or a sense of stability for the people receiving and sending the emails too, that they can trust the person whose email signature is present with every email sent.

What should not be a part of an email signature?

The colors must not be too bright or too dark. The font of your email signature must at least be decent. In addition to that, adding too much information on your email signature should be avoided. The maximum number of lines for an email signature should be around 3 to 4 lines. Beyond that should not be allowed.

What is an email signature?

An email signature is a group of boxed words that is written just below the email. It contains your name, business address, business website, and business contact details. If it’s for personal use, your name, address and contact details.

Writing a good email signature can get you everywhere in the business world. Knowing the elements and the do’s and don’ts when writing them, you can avoid the problems and the hassles. As long as you know what to add and what to avoid, you’re good to go. Remember, colors and fonts are very important as well.

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