100+ Email Signature Examples | MS Word, PDF

Do you notice in business emails, that there is some information about the sender? May it be in the form of a letterhead except it appears on emails more than documents. This information consists of their names, address and business email. Some even consider placing the company they work for. If you noticed it and wondered what it means, or if it is simply just a fancy thing to write over their emails, it’s actually called an email signature. In a way it looks like a letterhead as mentioned but it is not. When you write an email for business, you may notice the email to either have a ready made signature of the person or the company they work for. What use do these email signatures have? If you plan to know more, I suggest you scroll down for more ideas, examples and information about email signatures.

100+ Email Signature Examples

1. Email Signature for Marketing Template

2. Bakery Email Signature Template

3. Startup Email Signature Template

4. Free Pub Email Signature Template

5. Coach Email Signature Template

6. Spa Email Signature Template

7. Massage Email Signature Template

8. Standard Email Signature Template

9. Free Gym Email Signature Template

10. Handyman Email Signature Template

11. Modern Email Signature Template

12. Business Responsive Email Signature

13. Minimal Business Email Signature

14. Company CEO Email Signature

15. Real Estate Company Email Signature

16. Uniform Email Signature

17. Email Signature Updates

18. Effective Email Signature

19. Standard Email Signature

20. Clear Email Signature

21. Basic Email Signature

22. Standardized Email Signature

23. Professional Email Signature in PDF

24. Outlook Email Signature

25. Email Signatures in Gmail

26. Email Signature Setting

27. Email Signature Format

28. Email Signature Standards

29. College Email Signature

30. Synchronize Email Signature

31. Simple Email Signature

32. Email Signature Set-Up

33. General Email Signature

34. Changing of Email Signature

35. Email Signature Worksheet

36. One Page Email Signature

37. Email Signature Add-On

38. University Email Signature

39. Email Signature with Logo

40. Draft Email Signature

41. Press Staff Email Signature

42. Centrally Managed Email Signatures

43. Employee Email Signature

44. Email Signatures with the Volvo Group

45. Group Wise Email Signatures

46. Email Signature Line Template

47. Email Signature Confidentiality Notice

48. Sample Email Signature

49. External Email Signature

50. Office Email Signature

51. Email Signatures with Examples

52. Installation of Email Signature

53. Draft Email Signature in PDF

54. Basic Email Signature Example

55. Email and Gmail Signature

56. Email Signature Elements

57. Email Signature and Directions

58. Electronic Mail Signature

59. Online Email Signature

60. Email Signature Steps

61. Standard Email Signature Block

62. General Email Signature Example

63. Email Signature for Corporate Email

64. Email Signature Sample

65. Email Signature Example

66. College Email Signature in PDF

67. Email Signature Line Settings

68. Setting Up an Email Signature

69. Email Signature Line Example

70. Email Signature and Brand

71. Gartner Peer Insights Email Signature

72. Email Signature Features

73. Adding Email Signature

74. Email Graphic Signature

75. Healthcare Email Signature

76. Email Signature Format with Logo

77. Email Signatures for University

78. Email Signature Update

79. Enterprise Email Signature

80. Email Signature Manager

81. University Email Signature Policy

82. Installing the Standardized Email Signatures

83. Email Signatures Simple Examples

84. Email Signature Policy in PDF

85. Corporate Email Signature

86. Sample Graphic for Email Signature

87. Standard Email Signature in DOC

88. Customer Email Signature

89. Short Email Signature

90. State Sponsorship Email Signature

91. Email Signature Format in DOC

92. Banner Email Signature

93. Logo for Email Signature

94. Email Signature Usage

95. Authors Email Signature

96. Marketing Email Signature

97. Project Officer Email Signature

98. Email Signature Standard Example

99. Email Signature Layout

100. Custom Email Signature

101. Web Access Email Signature

What Is an Email Signature?

Email signatures or an email signature to define it as simply as possible is a group of words or a group of texts that can be found at the end of the email. This email signature contains the following information, mainly used for business. The person’s complete name, company they work for, their business contact information which also includes their business email. The company website is also added if there is any. What an email signature is not, is it is not a copied out signature which a person uses to sign files or documents.

The Elements Of an Email Signature

Have you ever thought about the elements of an email signature? Just like a letterhead, an email signature has its own elements. Elements that are key to understanding and knowing more about email signatures. The ones listed below are the elements of an Email Signature.

1. Complete Name

The first element of an email signature is the person’s complete name. As much as possible, place your complete name. You may also add the title of Dr. Mr. or Ms. or Mrs. next to your complete name if and only if it is necessary. Avoid adding other information that may not be a part of your name besides the title.

2. Business or Personal Photograph

You may think about this for a moment. Why a business photograph? If this email signature is used for business purposes, it is always best to use a business photograph of you, rather than a personal photograph. Not only will you look decent and formal, you should also look presentable especially if you are part of a company. If you are using the email signature for something more personal, you may use a decent and casual photograph of you. Avoid any filters or random selfies for your photography. Keep it decent and respectful at all times. 

3. Business Contact Number

Your business contact number should also be added. Make sure that it is still connected and working properly. As this is one of the things that clients would look for when they read your email signature. For personal uses, the same reason goes. Make sure it is still working properly and can be used to make and receive calls. 

4. Business Website

Don’t forget to include the company’s website address on your email signature. That way, the recipients of your email would know who they may be talking to and which company you represent. Of course, for personal business owners, you may also add your own business’s website to your email signature. This information is important especially in the long run.

5. Social Media Links

Social Media Links are quite important these days. Especially when most businesses and companies have their own way of looking for possible ways to get people to buy something from them, a more profitable type of business. If you have your very own social media links, add them to your email signature. Social Networks that are huge right now may give you a higher chance of getting recognized.

How to Write a Good Email Signature?

We already know the elements of a good email signature. These elements of an email signature is useful for future purposes. Especially if you are planning on writing your very own email signature. It may be for business or for a company or even for personal use. Regardless of what you may use it for, it is always good to know the elements that make a good email signature. The next thing we need would be to know how to write your very own. Scroll for more.

1. Short and Simple Is the Key

Okay, so writing a good email signature does not need to look like a short story or a small essay. Keeping your email signature short and simple is the key. You do not have to put in a lot of words or information that may not be useful to the person reading them. Which would also waste you a lot of time and effort. Keep it short and simple. Basically, don’t over do it.

2. Clean Fonts Only

Yes, you read that right. This means, do not overdo anything. Avoid having to use fonts that are too difficult to read. The best fonts for a clean and clearer email signature would be Arial or Times New Roman. Fancy fonts do not make the email signature look decent, rather it makes the person trust you less as you do not take this seriously. To avoid that from happening, stick to clean or clearer fonts.

3.  Stick To Formal Colors

Just like the second tip, sticking to clean fonts only when you write your email signature. You may now be wondering what colors you should use as well. The colors that you need to avoid are pastel or neon colors. Not only are they an eyesore, they are also not the right colors to use when writing your very own email signature. Whether it be for business or personal, dark colors against a white background is always suitable. Avoid those glittery colors when writing this out.

4. Keep Business and Personal Email Signatures Separated

How you write your business or company email signature must be separated from your personal email signature. Avoid having to mix both at the same time. This only confuses the client or the person you are speaking with, and not only that, it may also invite conflict. Keep a separate business email signature and a personal email signature. Do not use your personal email signature for your company or business endeavors.

5. Prioritize Your Social Links

Which social media link do you often use? Apart from your email, you must at least add one or two social links that you are active in as well. Avoid having to list down every social link that you own. The email signature is not used for that. At all costs, avoid listing a lot of your social links as it would only crowd the box.

FAQs

Writing a good email signature can get you everywhere in the business world. Knowing the elements and the do’s and don’ts when writing them, you can avoid the problems and the hassles. As long as you know what to add and what to avoid, you’re good to go. Remember, colors and fonts are very important as well.