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A systematic process that helps in understanding the worth and significance of a specific subject by measuring it through a set of standards is termed as evaluation. Evaluation helps in understanding the impact of a matter on its respective audience. Event evaluation is the response obtained from the participating audience about the different aspects of the event. It helps organizers gain clarity about the sections/service/part which disappointed the audience and the ones which were appreciated. Such evaluations help in better planning and rectifying mistakes for future events. It helps organizers to progressively improve with each event along with establishing a systematic communication and task synchronization with the team.
This article includes examples, templates, forms, and samples of event evaluation form for different types of events. The article can help one in understanding and exploring formats and methods of event evaluation forms.
An event Evaluation form is a part of the customer service section. By obtaining a detailed evaluation of the aspects which were liked or disliked by the audience, one can explore, plan, and execute improved facilities as expected by a set of audience. This file is a two-page event evaluation form published by the U.S. Department of Health and Human Services. The form is divided into three parts viz. information provided, presenter, and logistics. It allows the respondent to answer all the questions by answering through five different scales ranging from strongly disagree to strongly agree.
College events are organized by students who are not permanent. Every year a set of new students form a team, with potentially skilled members to organize an event. Basically, every event is executed by a non-experienced team which is technically working for the first time. In such events, post evaluation forms from the previous events help the new committee in knowing about the things that can go wrong. Such forms provide them with accurate data about the sections of the event which must not be easily ignored. This file is a post-event evaluation from the Washington University in St. Louis, for the evaluation of the event and performance of an organization.
There are two types of events concerning students. One is the permanent events like Annual Day which is celebrated every year and other events are batch based or institute based cultural/sports events which are temporary. An event evaluation from after every temporary event helps in deterring the engagement level of the audience and in deciding whether such an event is worth offering again. This file is a brief student cultural evaluation form by an unknown institute for feedback on a particular student related event.
In organizations and trusts, the decision makers provide instruments and every other infrastructure facility to the team so that they can organize a successful and well-managed event for the community or an association. It is not possible for decision-makers to attend every event and hence in an attempt to know about the utilization level of the infrastructure, they issue an event evaluation form to be filled out by the audience. Such forms help in serving a fraternity in a progressive manner and in making continuous improvements. This file is a one-page special event evaluation form with five questions to be answered by the audience regarding the event.
Banquet halls and conference rooms of a hotel are ideal venues for organizing a business meeting or a conference. During these events the hosts assign all the responsibilities for serving the guests to the hotel/club management. This file is an example of the event evaluation form provided during such events by the hotels in getting exact feedback of their service to help them serve their clients in a better way.
This file is a one-page Carleton clubs event evaluation sheet file in PDF Format. The form is rolled out to be filled by the host so that it can help the office in keeping track of the past events and plan successful future events. The form consists of six detailed questions and demands information about the numbers of attendees of the planned event.
This form is an example of the evaluation forms issued by churches or by the respective ministry after the conclusion of an event. Such forms are sent to the administrators of the church for review as they help in evaluating the worthiness of the program. It is a one-page form covering all the questions regarding the entire event.
Communities organize various events for the society, environment, and citizens in general. Such events are lead by different leaders and sometimes may not achieve the desired success rate. Community planning event evaluation forms like the above file help in summarizing the impact of the event and taking necessary steps to minimize the non-beneficial factors in future.
This file is one of its kind evaluation forms where organizers are required to fill in details about their respective events. It is titled as debrief and evaluation form and requests questions on the event of engineer’s week. It is a two-page form and is published by the Science Foundation Ireland.
The above file is a one-page document on stipend program event evaluation form by the Vancouver Island University. The form consists of only three descriptive type questions and is intended to document students’ event experience on campus.
This file is an evaluation form regarding the fundraising event grant. The two-page form is divided into six sections viz. contact information, event description, fundraising result, list of expenses, additional comments, and agreement & signature. It is published under an initiative by the RPAC Partnership Program.
This file is another example of the student organization event evaluation form published by the Pepperdine School of Public Policy. It is a one-page document requesting questions from the student organizers after the completion of the event for monitoring and evaluation of the same by the director of student services.
This evaluation form is published by the Gogebic Community College for a technical event and is expected to be filled by the event requestors. The details of this project are recorded and analyzed under the academic quality improvement project.
This form is designed for feedback from the participants of an event. The form includes questions about the overall event schedule, organization, organizers, and other sections related to the event. Such forms help in providing participants with a better experience for future events.
The above is an editable post-event evaluation form requesting questions on the understanding level of the session of the event. It also captures information about the scheduling pattern of the event so that the organizers can make necessary changes in the upcoming sessions according to the participants’ requirements.
The above form is an event evaluation form to be filled up by a pastor after the conclusion of an event, organized under a ministry. Such forms help in maintaining the records of the event and in analyzing the type of events which could create a meaningful impact in the audience.