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Reimbursements of traveling expenses are crucial for employees. Companies sometimes take months to process the reimbursement of expenses bared by executives because of minor errors in the forms. Hence it becomes important to fill out the form cautiously and to submit all the details and supporting documents. A well-organized expense report can help individuals and organizations in taxation at the end of the year. For the company, it becomes essential to monitor the travel expenses of an employee to ensure that the allowance is not misused and the best way to carry out this activity efficiently is through analysis of travel expense forms.
This article covers templates, examples, and samples of travel expense forms used by different organizations.
A travel reimbursement form must include all the expenses of an individual. Such forms vary from one organization to another but the basic details remains the same. This file is a one-page template of a travel expense reimbursement form available for download in three file formats. The document has areas marked in yellow which indicates the user to add relevant information there. The other content is related to travel reimbursement and can be modified as required.
Travel expenses are paid by the universities for students and professors to encourage research and participation in conferences. By paying off the travel expenses universities provide monetary relief to the students who usually end up paying a considerable amount in registration fees. This file is an example of a travel expense form issued by the Thompson Rivers University. It is created for domestic reimbursements and is a comprehensive form.
Job profiles that include constant traveling have an advanced travel expense claim form which demands details & explanations about the expenses. Such claim forms are designed by the company to avoid frauds and misuse of the allowance. This file is a similar travel expense claim form of an organization. It is a two-page form and captures information on expenses and justification for certain methods of travel. Such forms are tough to fill & submit but are usually faster in the redemption process once submitted.
Organizations that provide reimbursements have certain policies and norms according to which the reimbursement process is conducted. Such policies list and clearly define the cases in which reimbursements are possible and the ones in which they are rejected. This file is an example of the Excess Insurance Organization’s Travel Reimbursement Expense Form. It is a simple one-page form for collecting expense details of the committee members during the respective authority business. The form is followed by the policy of the organization to promote transparency.
The above file is a three-page travel expense report form published by the Cleveland State University. The form is divided into three pages. The first page captures basic information of the traveler and about the travel destination & purpose. The second page is dedicated to adding data in the travel expense sheet. The last and third page includes a graphical representation of the process of redemption of travel expenses for better understanding and clarity.
An account settlement form is generally issued by the reimbursing company for closing the claim application after necessary settlements have been done. Many companies merge the claim and settlement form for ease of handling the operation. This file is a travel expense account settlement form issued by the State of West Virginia with provisions of use for both registered and non-registered employees.
Hospitals and government fund the travel expenses of blood donors and other volunteers who serve for a social cause in the health care sector. This file is a Cigna LifeSource Travel Expense Form for submitting the transplant travel expenses. It can be submitted by both the donor and the recipient. It captures the basic information of the claimant in the first part and then requires the addition of expenses in the provided table. It is a one-page form and can be easily reviewed and printed after filling.
This file is a multipurpose travel & business claim form issued by the University of Manitoba. The two-page form is divided into five sections viz. claimant information, travel information, research funding section, authorization, a summary of expenses, and payment summary. It also includes detailed instruction on each section for three consecutive pages after the form for better understanding of the addition of data and avoiding general mistakes.
Individuals are entitled to reimbursement of medical travel expenses incurred because of an industrial injury. Such allowances usually prevail in the manufacturing sector. The above file is a similar form. It is in general format and can be easily downloaded and used.
Social Service groups and organizations provide travel reimbursement for students and associated members. This file is an example of a travel reimbursement request form published by the Social Science Grant Support for employees, students, and collaborators. It is a well-designed one-page form capturing all the details of the incurred expenses.
The above file is a two-page document for authorization of travel & expenses issued by the County of Sonoma. The form is divided into three sections viz. travel request, approval of the request, and expense claim. It is further followed by an instructions page for claimants.
Travel expense accounts are recorded according to the frequency of travel. This file is a comprehensive expense account form for submission by the employees. It captures a summary of the expenses and has a provision to capture a detailed breakup of the provided summary.
This file is a Rowan University Travel expense form. It can be used by students and employees. It is a simple one-page form capturing basic details of the travel & the purpose of the trip. The expense table can include information like date, items, description of expense, miles, and amount.
Insurance companies cover medical and traveling costs in case of emergency and transplant. This file is a transplant travel reimbursement form published by ambetter. Such forms require copies of relevant receipts according to the expenses mentioned. It is a two-page file including a form and the necessary instructions.
Every form has a distinct design and formatting according to its business sector. This file is an example of an anticipated travel expense form published by Miami Dade College at Medical Centre Campus. It is a one-page form and has a modern design with digitally enabled editing options.
The above file is a three-page Visitor’s Travel Expense Form for The Municipal CFO Forum published by The University of Chicago Harris Public Policy. The document includes a travel form, travel policy, and additional information.