If you belong to the few people who are compassionate in helping the community, it’s either you’re looking for someone that might help you with it, or you’re trying to find other solutions to help the people in need. Whichever of these reasons, you’re in the right place. Did you notice how organizations like schools, churches, orphanages, and any other charitable organizations receive donations? Well, they either have the right connections, or they crafted an excellent donation proposal. In this article, you will learn more about a donation proposal, which will ultimately aid you in trying to help the people in need.
A donation proposal is a document that charitable organizations use to communicate with potential donors regarding possible donations. It contains information, such as the details about the organization and the reason why it needs the help of the said donor. Moreover, a donation proposal is one of the key elements in receiving contributions from an individual or a private institution. Donations have been part of our culture since the early times. It is a humanitarian act that privileged people do to share their money or goods to a particular charity to help the people under its supervision. For an individual or private institution to know that your organization needs financial or material assistance, sending a donation proposal is a perfect solution. This document will give the donors insight into the needs of your charitable organization.
Life is never equal. While some of us are fortunate to belong in a family with stable incomes, others are born with nothing at all. A Statista report revealed that the poverty rate in the United States reached 11.8% back in 2018. Poverty is the leading cause of why some people face difficulties in their everyday living. Some even struggle in buying food they need to consume every day. A few of the factors that contributed to poverty are the lack of education, limited access to livelihood, and economic conflict. For this reason, organizations and individuals with a kind heart help the less fortunate in every way possible. These organizations include but are not limited to schools, orphanages, and churches. However, some of them lack the materials and facilities they need to carry out their good deeds. They may be unavailability of the essentials, such as classrooms, hospital beds, clothes, and infrastructures. That is why if they need funding, they will look for donors to continue their charitable work. And they will work hand-in-hand for the benefit of the community.
There are many sample templates for a donation proposal online, but if you want to create your own, here are some steps and guidelines for you to follow:
In making your proposal, you should explain why you need to secure funding or materials for your charitable organization. Is it for a project? If so, why did you choose this type of project? Your explanation must answer these questions so that the donor will understand why you need their contributions.
Before choosing a benefactor, you need to know them well first. If you have connections, you can ask them about the donor. Also, you can make use of the internet in searching for specific pieces of information about the donor. You must know what other charitable organizations he or she has helped so you can determine if that particular benefactor can help you in the needs of your organization.
A donation proposal is made because you need donations. That is why you have to be formal in asking for contributions since you’re the one in need. Be polite, and you should never be forceful. You can use the lines like “ It would be grateful if you would donate…” or “ Your donation would be a great benefit…”. As you can see, being polite can touch the heart of your donor.
In creating your donation proposal, you must strategize how you can engage the donor. You can tell stories and situations that are currently happening in your organization. If the benefactor will have an insight into how much the donation is needed, then there is a huge chance he or she will donate something, be it in cash or in-kind contributions.
After you have finished creating your donation proposal, you should not waste time and send it immediately to your chosen donor. You will never know how busy an organization or an individual is, so it is better to send it quickly so that the donor can read it. You should submit your proposal through emails and not mails. When you use mail, it takes at least a couple of days before it reaches the recipient. On the other hand, the donor can receive your email within seconds.
You can find donors online. If you have friends who also work in a charitable organization, you can ask them about which possible benefactors you can contact. Note that a benefactor can be an individual or a private institution. Individual donors are those privileged people who chose to help the striving communities, while private institutions are the ones who share their success in business to struggling communities.
Yes, you can ask for sponsorship in your donation proposal. However, you should state what will be the use of sponsorship, just like how you’re going to state why you need donations for your charitable organization.
A donation agreement is an accord between a private institution and charitable organizations, stating that the institution will donate some of its shares to the chosen charity. It can sometimes be a long term agreement. Therefore, if you present a donation agreement, it would mean that the benefactor will have to agree to some terms in donating.
We must know that donations are one of the factors in how the struggling communities and individuals access their needed help. A donation proposal plays a significant role in obtaining contributions from different private institutions and individuals for the benefit of people and communities who are having difficulties accessing food, water, education, and health care. Also, we must acknowledge that a donation proposal has great value in helping people access their needs through charitable donations.