How To Write A Cleaning Service Proposal [ 10+ Best Examples ]


We are living in a competitive world where thousands of people compete for a single vacant seat. The one who has a different approach towards the job will be filling the vacancy. Similarly, when you expect to get the potential clients for your cleaning service, you need to write a well-written proposal that stands out from your competitors. So here we are going to see how to write a cleaning service proposal on your own.

How To Write A Cleaning Service Proposal?

1. Collect Information about the Client

It is important for you to be aware of who you are approaching for your service. You need to gather information about them before start writing a proposal. Rather than simply addressing the price, service and term in a proposal, you can write it according to their needs. You to get to know their needs and requirements while researching on them.

2. Create a Proper Cover Letter

Most of the service providers don’t always include a cover letter or title page in the proposal so that they are ignored by the potential clients. Since the cover letter is the very first page your client sees, it must be attached to your proposal. If it is not written or poorly written, your proposal may end up with rejection. The cover letter must introduce yourself and the service you are providing. with the brief message, you should print the cover letter on your company letterhead.

3. Write About Your Company

When writing a proposal you need to exaggerate the standard of your company. But everything you write about your company should be true and 100 per cent factual. You can add the experience you gain, the number of members your company having, successful projects you have done and a lot more about your company. This helps you gain trust from the client and sometimes result in long term commitment.

4. Write About the Sevices You Provide

Once after writing your company profile, it is important to list out the services your company provides. Mention all the services you provide and emphasise your dedication, quality of service and successful portfolio you have gained. Putting all these will be more effective while you are writing a proposal.

5. Write the Achievements of Your Team

Proposals are usually written to know the interest of the client on working with you. So the proposal should be of factual content while impressing the client. One of the ways to present your service selectable is by letting them know your works and workers. You can praise the previous successful works of your team members so that you gain positive comments from your client.

6. Service Over Price

While writing the proposal, keep in mind that you give priority on the services, not on the price quotes. If you often mention the pricing quotes for all the services you provide, you may receive a negative impact on the services you provide. This makes them feel bad about your services and results in rejection of your proposal.

7. Quote Cleaning Products You Use

As a cleaner, you will be solely responsible for the client’s property while you organize the items in it. So it is important, while writing proposal, to get your client aware of the products you use to clean their property. If they feel the products safe, 100 per cent natural and non-hazardous then you will have high chances of getting their approval for your proposal.

8. Add References

It’s always good to add references along with your proposal. You can list the previous clients or current clients, their address and what they feel about your service. You need to get the assent from the clients before adding them on your reference list.

9. A Must Added Acceptance of Proposal Section

The terms of the contract are addressed in this section. The important terms like duration of the contract and price, terms of services and a lot more as per the service requirement. Under this section, both the client and you must sign by mentioning the date to make the proposal valid.

Examples of Cleaning Service Proposal

1. Cleaning Business Proposal

Details
File Format
  • Google Docs
  • Pages
  • MS Word

Size: A4

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Get this easily downloadable template which lets you edit and organize as well. With this sample proposal, you let your client know about yourself and the services you provide. Import this template to any editing software and get them customized.

2. Restaurant Proposal

Details
File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4 & US

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Getting a cleaning contract from a restaurant is so complicated. With the number of competitors besides you, stay ahead of those competitors by writing a well-crafted restaurant proposal like this.

3. Cleaning Service Proposal

Details
File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4 & US Letter Sizes

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No matter whether you are running the business individually or by teaming up, at the end of the day, you need to get potential clients. A well-crafted cleaning service proposal addressing your services and experience can help in achieving this.

4. Cleaning Services Loan Proposal

Details
File Format
  • Google Docs
  • Pages
  • MS Word

Size: A4 & US

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If you wish to get your services professional, you certainly need equipment and a well-known profile. To achieve this, you need money. So, if you are willing to do cleaning services but being a deficit of money, get this proposal template. This helps you get a loan to achieve your goal.

5. Small Cleaning Business Proposal

Details
File Format
  • MS Word
  • Google Docs
  • Pages

Size: A4 & US

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Small cleaning business proposal can be useful for those who run a business in a limited budget.

6. Free Proposal Letter For Cleaning Services

Details
File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4 & US

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A proposal letter has the power to make and break the deal, so get a well-constructed proposal letter like this. You no longer have to spend so much money on getting the proposal letter done as you can get this one completely for free.

7. Cleaning and Maintenance Proposal

Details
File Format
  • PDF

Size: 422KB

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This simple proposal can be used by cleaners who provide both cleaning and maintenance services. This sample proposal has a wonderful start with a polite tone, which creates positive vibration to your reader/ client. It highlights their services like supervision, labour, supplies, equipment and insurance. Those who provide cleaning services as an individual person can get inspired by this one.

8. Exclusively Cleaning Proposal

Details
File Format
  • PDF

Size: 170KB

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Get this exclusively cleaning proposal that comes for free. You can download this and customize as per your desire.

9. Commercial Cleaning Proposal

Details
File Format
  • PDF

Size: 1MB

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Any cleaning business that is offering services in bulk can get this commercial proposal. By using this proposal you get potential clients certainly.

10. Office Cleaning Service proposal

Details
File Format
  • PDF

Size: 116KB

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This proposal is best for those who are seeking to make a contract with offices.

More Proposals