Incident reports serve as documentation of specific details and circumstances of an occurrence or event in the workplace or another venue. Such information is usually used in the event of reviewing the specifics related to the incident or when dealing with liability issues caused by the incident. You may also see Examples of Business Report
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Incident reports are required to be filed immediately after the event to ensure that the details involving the incident are recorded accurately. Failure to file incident reports can sometimes lead to costly fines and penalties. Examples of incident reports can be downloaded below for your convenience so that you are able to save time and avoid penalties.you may also see Consulting Report Examples
Incident Report Template
Employee Incident Report Template
General Incident Report Template
Blank Incident Report Template
Construction Incident Report Template
IT Incident Report Template
Workplace Incident Report Template
Free Incident Report Template
Free Accident Incident Report Template
Free Blank Incident Report Template
Sample Incident Report Template
Workplace Incident Report Template
Security Incident Report Template
Security Incident Reports
IT Security Incident Report
Information Security Incident Report
Security Incident Response Report
Employee Incident Report Examples
Employee Occupational Incident Report
Non-Employee Incident Report
Employee Behavior Incident Report
Employee Performance Incident Report
Accident Incident Reports
Employee Accident Incident Report
Accident Incident Investigation Report
Customer Incident Reports
Customer Service Incident Report
Customer Complaint Incident Report
Domestic Incident Reports
Domestic Abuse Incident Report
Functions of an Incident Report
- For information – It informs the institution of the event or occurrence. It aims to be helpful, to some extent, in preventing the incident from happening again. It also informs people of what can be done should the event recur. Always make sure that the information stated in your incident report is as accurate as possible in order to have a clear understanding of what actually happened and of the events leading to the incident. You may also see Monthly Report Examples
- As basis or evidence – Incident reports are most often used as proof in making claims or as evidence in the event of an investigation. In most cases, this happens when claiming for health or accident insurance. Properly identifying persons involved and how events unfolded are key elements for evidence in claims. You may also see Sample Activity Reports
Elements of a Good Incident Report
Here are the procedures one must follow in the event of an incident.
- Obtain and fill up the correct company form. Make sure to follow the instructions contained in the forms to avoid having to file them again. Remember it takes less time to do things right than to explain why you did it wrong. You may also see Quality Report Examples.
- Fill out the forms as soon as possible. Do this in while you still have a fresh recollection of the event and the nature surrounding the incident in your mind, and the minds of those involved.
- Stick to the basics. Use basic and concise statements mentioning information regarding the incident, such as time, date, and location. Make sure to mention your name and the name of the key persons involved in the incident.
- Be objective. Always make statements that are factual. Do not include possibilities and what-ifs in your report. Explain the events as they actually happened as vividly as you can remember. You may also see Status Report Examples
Daily Incident Report
Daily Fire Incident Report
Environmental Incident Report
Environmental Incident Investigation Report
Fire Incident Report Examples
Fire Department Incident Report
Fire Incident Investigation Report
Hospital Incident Reports
Hospital Patient Incident Report
Laboratory Incident Report
Biological Laboratory Incident Report
Clinical Laboratory Incident Report
Medical Incident Reports
Medical Emergency Incident Report
Employee Medical Incident Report
Nursing Incident Report Examples
Nursing Home Incident Report
Details to Include in the Event Description
- First-person point of view (POV) – Incident reports are always written in the first person narrative (i.e., from the perspective of “I,” “me,” “we,” “us”). Make sure to mention the details of how you happened upon the incident. It is important to take note of where you were before, during, and after the incident.
- Blow-by-blow explanation – Provide a witness account of the events as they unfold. Mention as much detail about the incident and the events that led to the actual incident. Make sure to include details such as addresses in your report. You may also see Examples of Short Report
- Names – Mention your full name and the full names of those involved. This is essential, especially if more than one person has the same first or last name. This would also clearly indicate the role of each person in the incident. You may also see Sales Report Example & Samples
- Date and time – State the exact date and time concerning the incident. This greatly helps in eliminating possibilities in future investigations regarding the incident.
- Numbers – Take note of other important details such as license plates and ID numbers. Personal contact information is also required for any follow-up investigation that may be conducted.
- Precision – Describe the incident as to what it was. Do not include any detail that you are unsure of or skeptical about. Mentioning something that you are not sure of may cause misinterpretation of the situation.
- Clarity – Avoid using difficult or confusing words. Use straight-to-the-point and concise descriptions.
- Honesty – Factual descriptions based on what actually happened greatly helps in figuring out the nature and cause of the incident. Be sure to write the truth as it may prove to be the key factor in establishing the truth behind the incident. You may also see Financial Report Examples
Office Incident Report Samples
Dental Office Incident Report
Office Fire Incident Report
Patient Incident Reports
Patient Safety Incident Report
Patient Fall Incident Report
Patient Injury Incident Report
Traffic Incident Report Examples
Traffic Accident Incident Report
Traffic Incident Police Report
Vehicle Incident Reports
Company Vehicle Incident Report
Incident Report Submission
A thorough and well written incident report is not done until you check it again. It is important to get the facts right the first and the only time. This helps avoid unnecessary waste of time in resubmitting a report or getting the results after a report in case of insurance claims. You may also see Visit Report Examples & Samples.
- Check if all the names of the persons involved were spelled out correctly. Be wary of names with “Jr.” or “II” as they may be crucial in any future investigation. Also, make sure that the full names of the persons involved are mentioned and correctly spelled out for reference. You may also see Investigation Report Samples and Examples
- Double-check if the numbers filled in are correct. Any missing information may prove to be important in an investigation. Missing or incomplete details may lead to a different conclusion.
- Ensure that the time and date, as well as the location of those involved, are accurate. This may help resolve any issue in the future.
- Review your incident report and ensure the correct address or location of the incident. This may fall under technicality but is also very important in any further investigation.
In any type of incident report, it is vital to get the facts right to aid those who will review the report and give a clear picture of the actual incident and of the events that took place. This would help them in giving out any decisive action or grant applicable claims regarding the incident. You may also see Project Report Examples & Samples
Remember that it always pays to be extra careful in making an incident report as it could very well make or break a case being filed for claims. You may also see Marketing Report Examples
Example incident reports on the page are available for download in case you may need additional help in drafting or making one. Most of the downloadable sample incident reports are in PDF format. You would need a PDF reader to access this type of file. You may also see Free Report Examples & Samples.
1. What is an Incident Report?
An incident report is a document that contains information relating to an incident that has occurred at the workplace or at any event. It notifies the injuries caused to a person or damages that have occurred to a company.
2. Who Can Use an Incident Report?
An incident report is used during investigation purposes and it can be used by authorities who want to create a report of an incident as well as by any employee who wants to report an incident he/ she has witnessed. It can also be an organization to raise awareness about an incident.
3. What are the Elements of a Good Incident Report?
Following are the elements of a good incident report:
- It contains accurate and specific data
- It is objective and supported by facts
- It covers all essential questions related to the incident
- It includes photos, diagrams, and illustrations as supporting evidence.
4. What are the Benefits of Using Incident Reports?
Following are the benefits of using incident reports:
- It improves communication between everyone involved
- It allows an incident to be recorded from different perspectives
- It allows investigations to progress faster
- It comes in handy during legal action.
5. What are the Different Examples of Incident Reports?
Following are the different examples of incident reports:
- Fire incident report
- Accident incident report
- Domestic incident report
- Employee behavior incident report
- Security incident report
- Workplace incident report.