Security Incident Report Writing Example [Edit & Download]

Header Information
Date: February 12, 2025
Time: 8:20 PM
Location: Downtown Corporate Tower, Security Office
Reported by: Henry Gomez, Chief Security Officer

Description of the Incident
At around 7:55 PM, a security incident occurred in the lobby of the Downtown Corporate Tower. A suspicious individual was observed attempting to access several floors without proper authorization. The individual bypassed the main security checkpoint by tailgating an employee entering the building during the busy after-hours traffic.

Parties Involved

• Henry Gomez: Chief Security Officer, managed the incident response.
• Tina Morris: Receptionist, first noticed the suspicious behavior.
• Suspicious Individual: Male, approximately 30-35 years old, unidentified at the time of the incident.
• John Bradley: Building Employee, inadvertently allowed tailgating by the individual.

Actions Taken

• Tina Morris alerted the security team upon noticing the individual attempting to use an unauthorized access card.
• The security team immediately responded, locating and detaining the individual in the lobby.
• The local police were notified and arrived at the scene within 10 minutes to take the individual into custody for further questioning.
• Security footage was reviewed to track the individual’s movements within the building and to identify any potential breaches.
• A full security audit was initiated to assess any vulnerabilities exposed by the incident.

Recommendations for Future Prevention

1. Enhanced Security Training: Conduct regular training sessions for all staff on security awareness and tailgating prevention.
2. Improved Access Control: Upgrade access control systems to include biometric identifiers to prevent unauthorized access.
3. Increased Surveillance: Install additional cameras in key areas, especially near entry and exit points, to monitor and record all activity.
4. Regular Security Audits: Conduct comprehensive security audits regularly to identify and mitigate potential security threats.
5. Community Awareness Programs: Engage with employees through workshops and seminars to emphasize the importance of security protocols and personal responsibility in maintaining building security.

Attachments

• Security Camera Footage: Documenting the incident and the movements of the suspicious individual.
• Police Report: Details from the police regarding their intervention and the custody of the individual.
• Security Audit Report: Initial findings from the security audit conducted post-incident.
• Employee Statements: Accounts from John Bradley and other witnesses present during the incident.