Transport Vehicle Quotation Example [Edit & Download]

Header Section

Company Name: XYZ Transport Services
Address: 456 Logistics Avenue, Cityville, USA
Contact Details: +1 123-456-7890
Quotation Number: TVQ2025003
Date: January 24, 2025
Client Name: ABC Enterprises
Client Address: 789 Corporate Street, Cityville, USA

Vehicle Details

Vehicle Type: 10-Ton Truck
Make and Model: Volvo FMX 440
Year: 2023
Fuel Type: Diesel
Load Capacity: 10,000 kg
Purpose: Transportation of goods (industrial equipment)
Route: Cityville to Rivertown (one-way)

Service Details

Rental Duration: 1 Day (January 27, 2025)
Driver Included: Yes
Fuel Policy: Included in quotation
Insurance: Comprehensive coverage for the transport vehicle and goods

Price Breakdown

Base Rental Cost: $500/day
Driver Charges: $100
Fuel Charges: $150 (based on estimated distance of 150 miles)
Route Permit Charges: $50
Insurance Coverage Fee: $75
Taxes (10%): $87.50

Total Cost: $962.50

Additional Information

• Mileage Limit: 200 miles for the rental period; additional mileage will incur $2/mile.
• Goods Weight Limit: The vehicle is strictly limited to a maximum load of 10,000 kg. Overloading is prohibited and will result in penalties.
• Pickup Location: XYZ Transport Depot, Cityville
• Drop-off Location: Rivertown Industrial Zone

Terms and Conditions

This quotation is valid for 15 days from the date of issue. All charges must be paid in full before the vehicle is dispatched. A security deposit of $300 is required at the time of booking and will be refunded within 7 days of the vehicle’s return, provided there are no damages or violations.

The client must provide accurate details of the goods being transported to ensure compliance with local laws and regulations. The company is not liable for delays caused by unforeseen events such as traffic or weather conditions. Any damages to the goods during transportation will be covered under the provided insurance policy, subject to terms and conditions.

The vehicle must be returned in good condition. Excessive wear, late returns, or damages will incur additional charges. Both parties must sign the agreement to confirm acceptance of these terms.

Authorized Signatures

Company Representative Signature: ___________________________
Client Signature: ___________________________

Date of Agreement: ___________________________