A good meeting always ends with detailed minutes. Why, well, for one, the law requires it. And second, it is necessary in creating other documents such as action plans, business plans, business proposals, and some others. So if you require to create an excellent meeting minutes as fast as you can we have 10+ Minutes of Meeting Examples that you can use whenever and wherever. However, these meeting minutes are not all that we have to offer. We also have an excellent creating guide that will surely boost your creation process big time. Go on. Check our resources below and make that meeting minutes fast!
A Minutes of the Meeting or meeting minutes is a formal record document that a company uses to check its previous meetings agenda, propositions, and decisions. It also acts as a guide or basis for any plans and proposals that the company desires. The secretary of a company or an office usually creates, approves, and keeps this document.
With the start of the pandemic, cities and companies all around the globe went online. That’s why having an online meeting is as common nowadays as regular meetups. The world fully adapts. However, with the vast options available you can have disappointments happening over and over. That’s why we compiled this list of applications to help you use the best apps available. Listed below are these incredible applications that you can use.
Zoom is one of the best video conferencing or meeting applications that you can use. This application is usable in both Windows, iOS, macOS, and android, so you can be sure that everyone in the team can use this application for your conferences and meetings. Although this application is free and unlimited for two people, having three or more people limits you to only 40 minutes. So, you should make sure that your meeting takes a break every 40 minutes.
Google Meet is an excellent tool for those companies that use Gmail in their email communication or Google Docs for their documents, as this not only allows them to coordinate their meets easily, but it also allows them to use the system efficiently. Google Meet is good for group meetings and does not have any time limit. However, their video viewing will sometimes lag.
Slack has been a popular chatting application nowadays. However, they are not limited to chatting. Yes, you heard me right. They are also able to cater to your professional meeting or staff meeting. However, since this application is still limited to desktops and laptops. So if you want to join any of these video conferences make sure that you have a desktop or laptop nearby. You can use this application with 15 people at most.
Facebook is one of the things that keep people from working. However, if you are using its messenger for your company chat, then you may opt to use its Rooms for your meetings and video conferences. Nonetheless, it being a social networking site, you can expect that people can tend to become more informal.
Meetings can be active at times. This is true no matter what business you are in. Whether you are from a nearby school or a staff from a construction project, there is always a chance that one’s mood becomes sour through meetings. However, with a meeting minutes, you can see to it that the problem will remain within the four corners of the meeting. So listed below are the steps that you can use to make one and keep your company professional.
Agendas are what people discuss in the meetings. Some people may like it, while others think that a certain proposition is wrong. However, at least this debate is productive. Without a proper meeting agenda, your meeting will be empty. So for your first step make sure that you know the agenda of the meeting.
Applications such as Zoom and Google Meet have record buttons. This function can greatly help you in ensuring that you can use this record as a basis for your meeting minutes, especially if you are aiming to write verbatim meeting minutes. However, if you plan to not write it in verbatim, skimming through it is a better choice. Nonetheless, make sure to have it!
Before this phase, you obviously need to write the minutes. You need to make sure that you are writing them as they are mentioned and as they were pointed out by the people in the meeting. However, after you’re done with it, make sure that you allow other people to proofread the work. After that you can go and ask the president or manager to approve the copy as legal then you can deliver this to everyone.
Delaware, Kansas, Nevada, North Dakota, and Oklahoma are the states that don’t require a company to keep a record of their meeting minutes. However, if you’re from states other than this one, then you should keep a record. Corporate Meeting Minutes are required by some states and you should fulfill them. It is not a matter of preference, instead, it is the law. So make sure that you save a copy.
The details that a meeting minutes have may depend on the type of meeting minutes you are writing. However, it is a common thing to include your company’s contact information, attendance, agenda, time, venue, and date. Nonetheless, to the decisions and propositions of the meeting, you can change them as you see fit.
Listed below are some of the things you should not do while writing a meeting minutes.
1. Never write your opinion.
2. You can be verbatim but you should not write a transcript.
3. Never delay.
There are at least three types of meeting minutes, these are:
Meeting minutes are important symbols of credibility and a functional organization. That’s why your work is important. So make sure that you don’t subtract or add words to the document itself. Never allow your opinion to cloud your writing process. Instead, take your credibility to another level and your company will prosper. Use a sample if it became difficult for you to create one the soonest, but always prove yourself credible.