10+ Bid Quote Examples & Templates [Download Now]


Whenever a company wishes to bag a large contract, it has to submit a quotation according to the requirements mentioned by the customer. Similarly, when a company wishes to outsource its certain requirements for goods or services, it generally floats an invitation which asks the relevant goods and services companies to come forward and participate in the bidding process. For this they need to provide all information clearly so that vendors can submit qualified bids. Below we are providing 10+ Bid Quote Examples and Templates for your benefit that cater to the above requirements.

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Bid Quote Examples & Templates

1. Verbal Bid Quotation Summary

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Size: 103 KB

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The above sample template is a step by step guide for completing the invitation and bidding process of procurement of goods and services for government educational institutions. The details are very simple to understand. Any such institution wanting to procure anything should make use of this example to complete an error free quotation process. It is in a very simple format and easy to download and print as well.

2. Quotation for Standard Bidding

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Size: 297 KB

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A Government company under the Science and Technology Department has some requirements for office furniture with some specific length and width. The company has mentioned a certain time within which the vendor has to deliver it. The vendors who are in this line of work can make use of this template to understand the rules and regulations involved. It is in a very simple format and easy to download and print as well.

3. Request for Bid Quotation

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Size: 696 KB

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At the time of any requirement, a Fire Department, which is a government organization, needs to float an invitation to the general public, and interested vendors can use that invitation to submit qualified bids. In such cases, it is required that the quotation is submitted within some specific time limit.  It is in a very simple format and easy to download and print as well.

4. Sealed Bid Quotation Sample

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Size: 483 KB

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Whenever a Municipality Corporation has to do any infrastructure work for the benefit of the public, it is bound by law to float an invitation to vendors for that work. The above sample template is an example of such an invitation. It has all the necessary details that any road contractor needs to know to submit a correct quotation. It is in a very simple format and easy to download and print as well.

5. General Bid Quotation Sample

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  • PDF

Size: 25 KB

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A government organization which deals in chemicals is required to ask for bid quotations from different chemical vendors. Willing vendors can participate in the bidding process and submit qualified bids. Particularly, in this case, the vendors are asked to deliver the chemicals to different places within the city. And the location is mentioned whenever the order is required. It is in a very simple format and easy to download and print as well.

6. Verbal Bid Quotation Summary Form

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Size: 17 KB

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Sometimes government departments have fixed formats in which quotations need to be submitted by the interested vendors so that purchase requirements of these departments can be fulfilled. The interested vendors can collect the particular form and submit qualified bids. The formatting of the form will always be the same for the vendors. The above sample template is an example of that. It is in a very simple format and easy to download and print as well.

8. Purchases Subject to Bid Quotation

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Size: 16 KB

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Whenever some government educational institution is required to purchase some goods for its development, it is required by law to float an invitation to the concerned vendors to bid with quotations. Sometimes they specify the cost limit to the vendors. In case of an unforeseen emergency, the customer can extend the bid till the time they deem fit. The above template is an example of that. It is in a very simple format and easy to download and print as well.

9. Highest Bid Received Quotation

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Size: 35 KB

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The above sample template is the summary of all the highest bids received for the different items sold by an auction house. Such a report is necessary for auction houses to make so that they can analyze their own performance for a particular auction. This is a very comprehensive template which can be used by anyone to understand how thing works at an auction house. It is in a very simple format and easy to download and print as well.

10. Bid Quotation Form

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Size: 4 KB

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Whenever a bank auctions a non-performing asset to recover their money, it is required to float an invitation to the interested vendors for bidding quotations mentioning their names and identity card number which has to match with the form given to the bidders. This above sample template is an example of how a bidder can bid quotations for a similar auction for a non-performing asset of a bank. It is in a very simple format and easy to download and print as well.

11. Bid Quotation Notice Invitation

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  • PDF

Size: 227 KB

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Whenever a Municipality Department has to do any up-gradation work regarding supply chain management and procurement, it is bound by law to float an invitation to the interested vendors for that work. The concerned vendors can participate in the bidding process and submit qualified bids. The above sample template is an example of how the bidders submit quotations following the specific requirements of the Municipality Department. It is in a very simple format and easy to download and print as well.

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