10+ Rental Quotation Examples & Templates [Download Now]


A quotation or a “quote” is a formal presentation of promise by a certain supplier to produce the goods and services required by the purchaser. This includes the prices of requested items, the total amount that is to be paid at a certain period of time. Rental quotation basically describes situations where a particular quotation is made by a certain service provider for renting their equipment/ property for a particular time period. The time period is agreed upon at the beginning of the contract, and the quotation that best suits the organisation/ individual that wants to rent the equipment/ property is selected and their services are availed. Below we are providing 10+ Rental Quotation Examples & Templates for your benefit.

Rental Quotation Examples & Templates

1. Lease Rental Quotation

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Unlike many overdraft facilities and high street bank loans, a rental facility is not very susceptible to frequent rate changes. It is a completely separate facility. Such a quotation clearly delineates the name of the person for whom it is prepared, the person who prepares it and the capital investment quoted. An item is leased to a specific person or organization for a pre-agreed time period upon payment of a fee. The frequency of payment of fee and duration of the lease is predetermined. Upon completion of the term, there is usually an option for renewal, if required. The attached form is a good example of such a quotation.

2. Request Quotation for Renting Warehouse

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Size: 127 KB

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This is a quotation to rent a warehouse. The exact address of the warehouse, including the floor specifically if any, whether a security is arranged and whether or not there are water and electricity facilities must be clearly mentioned. In some cases, the exact area of the warehouse is also necessary, for example, 1200 square meters. Payment terms are also discussed in this form. The attached form is a good example of such a quotation.  It is in a very simple format and easy to download and print as well.

3. Rental Quotation Sample

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This is a quotation that is used when an individual item/ article is to be rented. Specifics of the article/ item, the period of rent, the mode of payment, along with the signature of the rental authorities are recorded in the form. The attached form is a good example of such a quotation. It is in a very simple format and easy to download and print as well.

4. Car Rental Quotation

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Size: 91 KB

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This form outlines what car has been rented, for how many days/hours, the designated destination and what is included along with the car, for example, driver, if at all. This form is very detailed and delineates even minor concerns. This usually includes a clause for liability in case of any damage is incurred during the period of rent. This template is an ideal example of such a quotation. It is in a very simple format and easy to download and print as well.

5. Request for Quotation of Long Term Car Rental

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Size: 233 KB

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This is a quotation for the long-term rental of the car. There are car rental forms and each form must be completed in the designated manner to be considered. The criteria desired are enumerated very clearly in the form which helps in clearing any confusion. The above example is a very pertinent example of the same. It is in a very simple format and easy to download and print as well.

6. Car Rental Reservation Quotation

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Size: 78 KB

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This is a quotation for a car rental reservation. Here the rental start and end date are clearly mentioned and the car is ready to be rented on that particular day. The condition of the car is pre-agreed upon, for example, the amount of gas it will have and whether it will be home delivery or pickup. The example provided is a good example of the same.

7. RFQ for Van Rental

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Size: 166 KB

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This is a quotation for the rental of a van. Here also, the rental start and end date are clearly mentioned and the van is ready to be rented on that particular day. The conditions of the cars are pre-agreed and the presence/ absence of all the accompaniments like jacks and tyre changing tools are previously agreed upon. The example here will suffice to further explain the quotation.

8. Desktop Rental Quote

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Size: 455 KB

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This is a form explaining the process of renting of desktops. It describes in detail the type of desktop, the quantities, unit prices and the number of months of rent. Also mentioned are the various terms and conditions that make the agreement valid. This also usually has a clause concerning damages incurred while on rent. The quotation attached is a good example of the same.

9. Equipment Rental Quotation

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This is a form that outlines the process of renting of equipment for a specific operation or activity. The number of equipment rented, the period of rent, the agreed upon price, and damage clauses are all usually mentioned in such a quotation. The attached template is a perfect example of such a quotation. The above sample template is easily downloadable and printable too.

10. Request for Quotations for Vehicle Rental

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Size: 361 KB

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This quotation usually always contains the information like the provider details, vehicle details, driver details, duration of rent and the rental costs associated. The attached template is a very simple example of the same. It is very easy to download and print as well.

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