5+ Export Quotation Examples & Templates [Download Now]


Many export transactions, particularly initial export transactions, begin with the receipt of an inquiry from abroad, followed by a request for a quotation. An export quotation can be defined as an introduction that describes the product, states a price for it, sets the time of shipment, and specifies the terms of sale and terms of payment. Because a foreign buyer may not be familiar with the product, the description of the product in an overseas quotation usually must include more details than are required in a domestic quotation. An export quotation also has more number of terms and conditions involved due to the rules and regulations of two countries involved in the process. The rules and regulations mentioned in an Export quotation also change with the change in the destination country as laws of different countries are different in some respect. So careful attention is required to paid when preparing an export quotation.

Below we are providing 5+ Export Quotation Examples & Templates for your benefit in his regard. These different samples cover the different aspects of the entire process of Export Business and will be found to be extremely useful to many interest groups. They are generic in nature mostly and are a very good guide for everyone involved with the Export Business, wherever they may be in the world.

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Export Quotation Examples & Templates

1. Export Quotation Sample

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Size: 18 KB

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The above sample template is an export quotation is for a foreign client. It is a document that contains the names of the seller and the buyer, the buyer reference number, the date of enquiry, the listing of products and a brief description of the products. The price of the products is also included. It also has the details about the Custom Clearance formalities of the destination country. This is required because the customs will contact the mentioned person to come forward for clearing the goods. The sample template is easily editable, downloadable and printable as well. It can be customised by any exporter and relevant changes can be made by them regarding destination country rules.

2. Air Export Quotation Request

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Size: 124 KB

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This is a document used to request a quotation for products that are exported by air. It is a simple and basic document where details like the name of the requesting party, the place of origin of the party, destination of the goods and freight details are recorded. The distinguishing feature about this quotation is the mention of ‘Door’ Delivery or ‘Airport’ Delivery as it makes a huge difference in cost when the last-mile delivery is taken into consideration. A foreign transporter will have to be involved by the Air Freighter in case they don’t have a delivery infrastructure in the destination country and that is usually a very expensive affair. Also, Air Freight export is usually adopted in case of small packages only by the general customers as it is expensive compared to sea-export. Only in case of large corporates is this facility used regularly because of the large considerations at stake for their production lines. The above sample template is easily editable, downloadable and printable as well.

3. Export Council Quotation Invitation

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Size: 13 KB

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This sample template is a notice that is requesting a quotation for valuation to be done by an Actuary on the various employee parameters of an Export Institution promoted by the Government for the Apparel Industry. Such a valuation is mandatory by law and competent Actuary quotations are invited by the organisation. An Actuary is a qualified professional who is engaged to quantify the valuation of subjective items and is a highly skilled job with Government Accredited Certification issued to such persons to carry out such activity. The valuation provided an Actuary is accepted everywhere and carries a lot of weight. The above notice is written in a simple and basic language that is easy to understand. The document is editable, downloadable and printable as well. The attached example is a very good specimen of the above concept.

4. Terms & Condition for Export Quotation

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Size: 70 KB

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The above sample template is a document that contains various terms and conditions used in an export quotation in the United States. This template also clearly demarcates the differences in procedure in domestic vs international delivery. It is a very comprehensive document and is completely aligned with US laws and bye-laws governing exports. The document is written in very simple and basic language. It defines terms like “buyer”, “seller”, “quotation”, and also defines the conditions needed to be fulfilled for the contract to remain valid. It is easily downloadable and printable. The attached document is a very good example of the above concept. It should definitely be used by any person who wishes to import goods from the United States on a regular basis.

5. Quotation for Export

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Size: 43 KB

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This is a document that explains in detail about the various methods that can be used for a quotation for export. Such a quotation can be communicated in many ways, for example verbally, through email or through a letter. The document explains all the methods in a very simple and basic language. It can e considered a very good tutorial for anyone who wishes to know more about the export process terminology. It can be used as a reference point for different types of quotations that are required to be made by Exporters on a daily basis.  The attached article is a very good example of the same. It is free to download and print as well.

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