Nothing lasts forever. However, with proper preventive maintenance, you can be sure that your equipment, facilities, and vehicles will be able to live longer than without it. So, to help you enforce your maintenance on your machines we have Maintenance Log Examples that you can use whenever you need one. With the use of these examples, you can be sure that you can enforce your proper time schedule for your house, business, or fleet maintenance. Nonetheless, we are not limited to these examples only, as we have an excellent guide ready to help you make an exceptional maintenance log yourself. Go on, check our resources today, and keep your business up and running.
A maintenance log is a spreadsheet that people can use to record the details of their maintenance work. This is necessary for companies that work in the area of sanitation, construction, and other businesses that seek to maintain equipment, facility, or system.
There are many types of records in the current market. There is even art of doing this called ‘record management.’ Although you may not see the worth of doing this in a small business, for large corporations this is a necessity. Listed below are the type of records available and what they matter.
Correspondence records are those papers used inside the office. Memos, letters, and notices fall in this category. These documents are important to ensure that everyone in the company is updated by the current status of the company and its principles.
Financial records are documents that provide people with an idea of the financial transactions that the company or business did. It is important that people keep a record of these things for auditing and to ensure that the company doesn’t have any speck of corruption in it.
Legal records are those documents that a company has to legalize its registration. These documents include government rules and regulations, articles of association, memorandum of association, and other documents of the same kind. These are essential to a company to ensure that the company is doing business legally.
Personnel records are documents that are relative to personnel management and human resources within the company or organization. Records of this type include work schedule, absenteeism history, work history, and other documents of the same type.
Progress record documents include purchase cost, budget, a sales record, liquidity, and other documents that provide an idea of how the company is growing when it comes to sales and development. It is important that a company keeps a record of these so they can follow the trend and can improve their tactics accordingly.
Miscellaneous records are those documents that are not part of any categories listed above. The maintenance log falls within this category. The goals of these documents may vary and are not limited to diversification, expansion, and other businesses that the company wants.
Maintenance is an important aspect of any business. If you have a trucking services business, constant preventive maintenance on trucks could help you save money than buying new equipment or machinery to repair one. To help you do this consistently we have steps below in creating an excellent maintenance log.
A maintenance log is only as useful as its maintenance plan. That’s why for your first step in creating a maintenance log, creating a maintenance plan is necessary. If your company already has a maintenance plan, you can also utilize it.
Although you can find a standard printable template in one of our examples. It is still necessary for you to decide whether you will use their structure or not. If you think that you need to revise then, you should. Depending on the frequency of your maintenance checkup, then you should change your document accordingly. You can either have it daily, weekly, bimonthly, or monthly.
The next thing on your mind is the type of document you will use. You can use a checklist, worksheet, or other types as you see fit. Although a checklist is better for general preventive maintenance, a blank sheet is better for more writing space, especially if you’re doing corrective maintenance.
The best thing about our generation is the utilization of technology. So, for your maintenance log, it would be better if you can make it into a digital copy. In this way, you can use it whenever and wherever you need it. Applications such as Excel, Google Sheets, and Apple Numbers are excellent formats that you can use.
Maintenance record management is a field under record management that documents details in the area of maintenance. Some of these records include fleet maintenance records, equipment maintenance records, building records, and some more.
There are at least four types of maintenance philosophies that you can do in a business. Listed below are these four types of maintenance philosophies.
1. Preventive Maintenance
2. Corrective Maintenance
3. Condition-Based Maintenance
4. Risk-Based Maintenance
A standard maintenance procedure is a set of rules and actions that’s a standard for a specific piece of equipment, machine, or vehicle. Some of these procedures are not interchangeable because they are dependent on the design of the equipment itself.
Whether you are a maintenance manager for a hotel, IT service, or fleet, you still need to log it. In this way, you can see the lifecycle of the equipment, application, or building. By doing this, you ensure that the company’s assets are going to last long and will take good care of the business and keep your job. Make sure that you are not only doing corrective maintenance, but also preventive maintenance so you can keep your business strong.