8 Welcome Note Examples and Samples

8 Welcome Note Examples and Samples


There is nothing more satisfying and convenient than getting a welcoming party in an event. Well usually, a note would just do it. There are different ways on how a note could be written. There is the meeting note and there is a welcome note. Well, if you ask me, I prefer the latter.

Compared to a SOAP note (an acronym for subjective, objective, assessment, and plan), a welcome note employs a simple method. Its main purpose is to provide that welcoming energy to the guests. It gives a feeling of ease and comfort to anyone who reads it. Let us then delve further on the details of a welcome note.

Hotel Welcome Note

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  • PDF

Size: 367 kB

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School Welcome Note

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  • PDF

Size: 156 kB

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Welcome Visitors Note

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  • PDF

Size: 97 kB

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What Is a Welcome Note?

A welcome note is a written script that is usually used in events like birthday party, wedding, and business meetings. It is a combination of play on words and intrinsic details.Just like other types of notes, it provides an information that is of great value to its subjects. (see Note Examples in PDF)

Merriam-webster dictionary defines a note as “a scholarly or technical essay shorter than an article and restricted in scope”. In the same way, a welcome note example is limited to at least one page. The most important thing is that it should serve the purpose of welcoming guests to the event in the most energetic and proper manner.

How To Write a Welcome Note

To write a welcome note, you need to follow the same guidelines as when you write any other notes, brief and simple. (see blank note examples) Here are the steps to write one.

  • Place the Event Host on Top. It is important to write the name of the host on top so that incoming guests will know they arrived at the right event.
  • Create a Catchy Greeting. Say things like “Welcome Honorable Guests and Participants” or “Dear Ladies and Gentlemen”.
  • Write a Gist of the Affair. Explain in brief words what the event is for. Also, if there are important highlights during the affair, mention it to trigger that sense of excitement.

Event Welcome Note

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  • PDF

Size: 795 kB

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New Employee Welcome Note

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  • PDF

Size: 175 kB

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Conference Note

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  • PDF

Size: 21 kB

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Welcome Gift Card

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  • PDF

Size: 213 kB

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Welcome Party Note

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  • Doc
  • Docx

Size: 2 kB

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Tips for Writing a Welcome Note

When you write a note, there are things you need to consider. (see thank you note examples) Here are a few tips to write a welcome note.

  • Make it Simple. A welcome note doesn’t have to be long. A brief explanation of what the event is for and simple welcoming statements will do.
  • Use Vibrant Language. You need to use energetic and lively words to immerse guests into the essence of the event.
  • Be Careful with Details. Be sure that you know the full details of the event. Don’t confuse the guests by writing information that is relevant to the affair.

Importance of Welcome Note

Every note has its purpose and importance. (see note templates & Examples) A welcome note has its own unique importance. Just imagine coming to a birthday party and no one greets you upon your arrival. Doesn’t it sound rude? Such behavior is unacceptable.

A welcome note free is designed with the importance of having to welcome guests in a particular event. It is essential in any affair to offer hospitality. Putting up a welcome note is a simple act of kindness and acceptance. It serves a reminder to your guests that their presence is much appreciated.