15+ Best Catering Quotation Examples & Templates [Download Now]


In most service-providing companies, the rates of their various services, although may not vary, will differ depending on the quantity or the number of hours that they will serve the customer. Just like in a catering service, you have to take into consideration the different factors that will affect the price that you would charge for your service, for example, the number of guests, the kind of food needed to be prepared, the number of hours it would take to finish the catering service, and a lot more. To provide your customers with an outline on the cost, you need to give them a quotation. For useful quotation templates and examples, you can check out the items below.

Catering Quotation Examples and Templates

1. Basic Catering Quotation

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Size: A4 & US

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Present your catering rates to your clients and prospects with the use of this basic catering quotation that is professionally crafted and easy to customize depending on your personal style and preferences. Regardless of the catering event that your customer needs, you can use this editable quotation to let them know the cost of your services. You must specify the available options for your meal, drinks, or dessert menu.

2. Simple Catering Quotation

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  • MS Word
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Size: A4 & US

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No matter what kind of business you are into, you must establish your branding in the market so that people will trust in your credibility. One way to boost your branding is by designing a consistent branding for your marketing materials. Just like when you are creating a catering quotation, you have to put your best foot forward to achieve a design that best reflects the personality of your business. You can use this simple catering quotation that is easy to download and edit.

3. Request for Catering Quotation

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  • PDF

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In this request for catering quotation, a letter of request is issued to a catering service provider inviting the vendor to submit the quotation for their catering services. You have to note that, as a seller, you must ask the details of the event that they are organizing so that you can make some recommendations apart from the specific items that they requested to quote.

4. Catering Service Quotation

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There are a lot of events and occasions where the services of a catering company are needed. No matter what event you will be catering, make sure to provide your customers with a detailed list of the prices for the services or goods that they want to avail of from your entity. You may refer to this catering service quotation to have an idea on what to include and how to create a quotation.

5. Catering Service Quotation for an Anniversary Event

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Whether your potential client is organizing a company or personal anniversary event, provide them your best offers and entice them to purchase your goods and services by creating a quotation that details the necessary information that they need to know, such as the inclusions of your catering service, the kind of food that you are offering, among others.

6. Press Conference Catering Service Quotation

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In a press conference, it is expected that a lot of journalists or media and prominent persons are present in the event. It is customary that the host or organizer of such press conference will provide drinks or food for the guests. Hence, every catering service must be ready with their press conference catering service quotation in case a prospect will ask the company about the rates of their services.

7. On-Site Catering Service Quotation

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Catering is generally prepared in either of the two ways: on-site and off-site preparation. The former is done in a mobile kitchen, while the latter is prepared in a catering kitchen of the service provider. If your customers opt for the on-site preparation, you can provide them an on-site catering quotation to present your service rates, just like the quotation presented above.

8. Lunch Catering Quotation

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Typically, in a day gathering or event, a lunch is provided for the attendees and guests. In gatherings with large audiences, the service of a caterer is needed in order for the organizer or host of the event to skip the hassle of food preparation. For this reason, the caterer must prepare beforehand their catering quotation in order to present their rates to the customer for a lunch catering, similar to this lunch catering quotation example.

9. Public Catering Service Quotation

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The market of a catering company is so broad because it is undeniable that food is among the top priorities in a party or event. However, because of the increasing number of companies who offer catering services, you must expect a lot of competitors in your industry. To stay on top of the competition, you must spend extra time to design not only in your promotional materials such as catering brochures and flyers but also in your files and documents such a quotation and even your catering menu.

10. Convention Catering Quotation

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In a convention attended by a large audience, it is convenient to ask help from catering service providers to organize the food menu and preparation. So, when you offer this kind of service, you may refer to this convention catering quotation example which presents the catering services provided along with the estimated unit price and estimated total amount for each service, background information regarding the event, specific requirements, approved budget, and terms and conditions.

11. Buffet Lunch Catering Service Quotation

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Presented in this buffet lunch catering service quotation are the following: quantity or number of guests expected, item description, estimated unit cost, approved budget for the contract examples, and the terms and conditions for the catering service.

12. One-Day Catering Service Quotation

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You may refer to this one-day catering service quotation in order to create a detailed list of the items that must be included in your quotation. The important elements are as follows: name of the catering company, date of the issuance of the quotation, item description, unit and total amount, and important notes.

13. Catering and Venue Quotation

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It is usual for catering to have a package, which includes the food and venue for the event, similar to this catering and venue quotation. Apart from food, the caterer is also in charge of the venue, which includes setting up the tables and chairs, putting decorations or banners, providing enough parking space, and many others.

14. Team Building Catering Quotation

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A team building activity of a company or school can be more fun when good food is served. So that the organizer will not be burdened by the food preparation, a catering service provider is hired who would present the rates of their service through a team building catering quotation.

15. Catering Service Quotation for Special Meeting

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Special meetings are typical in large businesses, and lunch or dinner is usually served after the meeting. This is also a form of socialization among the members of an organization. For this event, the caterer must send a catering quotation ahead of time so that the company will know the cost they need to pay or the budget that they need to prepare for their meal.

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