Communication is essential at any stage of our life. Whether we are young or old, the desire and need for contact are consistent and prevalent. We all desire to be heard and understood. That’s why communication is still essential to things like business, construction, and project management. So if you are planning to undertake a project that puts you in different places, then an excellent project communication plan is necessary. So to help you keep yourself at peace, we have Project Communication Examples ready for your use and a good plan creation guide that will be of help. Go on, browse our resources below, and create your own quick.
A project communication plan is a document that people who were working in the project management industry use. This plan is important because it shows how the whole team will be able to communicate with one another without destroying any pretense of privacy—just pure business.
Project management is very difficult, especially for those individuals who are new to project management itself. That’s why to help you have a background of the things you can do. We provided these three communication methods in project management.
The interactive communication method is the fastest and efficient method currently. Stakeholders, investors, and other concerned parties can communicate to the project team by chatting, calling, and even initiating a video call. This is an excellent method because people can talk and clear up any miscommunication, providing better workflow.
The push communication method is all about the project manager providing the stakeholder and other concerned parties with information about the project through meeting minutes, emails, newsletters, and other communication methods of this kind. In this way, communication can be one-sided and may cause miscommunication later on.
The pull communication method is a practice in project management that provides information to the concerned parties by storing information into a database that people can just pull out anytime they want. However, this type of communication method can be limited; that’s why this is better for large scale projects.
Project Management communication is a topic that should be straight out even before the whole project initiates. This proves true, especially to those projects that are outsourced. So to help you create one, we provided steps below that will surely help you.
What you should first address in your project communication plan is your team, stakeholders, and other individuals involved with the project. There should be a definite reason why certain members can easily communicate with the stakeholders and why not.
What you need to determine within the communication plan are these three things; First, the method of your communication, the style of your communication, and the schedule or frequency of your communication. These things are important because, without these things, miscommunication will happen much in your project. Implementation of these should also be more internal and as an organization as a whole.
It’s basic that the stakeholders don’t need information about bugs and setbacks that the team can handle easily. However, when it comes to important things, the concerned parties have due to being informed; hence, you should decide the key messages that you need to convey. You should allow the stakeholders to determine which information is important and which is not. In this way, you can be sure that you will have lesser miscommunications with your supporters.
Every plan has a goal. There is always a reason for it. That’s why for your communication, you should put goals within the plan itself. You can make it simple or complex. It all depends on you. However, if you’re using a template or an example, then you can use the same goals and edit it. By doing this, you keep yourself from any problems. Nonetheless, you should determine if the example is usable or not.
Answering these questions is one of the most basic methods of developing a communication plan.
1. What is the purpose of the communication?
2. Who is the audience?
3. What should be the plan and design of the massage?
4. What resources do I need?
5. What are my plans for emergencies?
6. What should be my strategy?
7. How do I make it? ( Create an action plan.)
8. Was it successful, and How do I evaluate it?
Key Messages in project management are those bite-sized information that you wanted to relay to the shareholders or investors. These data provide answers to questions such as, what happened, why did we do it, what is it for the stakeholders, and why should they still keep their support? By answering these, the project manager can reinforce the importance of the project.
There is a huge difference between a communication plan and a marketing plan as a communication plan involves filtering out the details of communication between the stakeholders and the project team, while a marketing plan provides an avenue for profit of a business or a project.
Whether you are handling a huge construction project or creating a wedding in a coffee shop, see to it that your communication excels in the areas you need. Let your moves be strategic enough to be efficient but humane enough to create an experience that will keep the stakeholders and the team together. It’s tough being a project manager, but with an excellent communication plan, you will have it easy.