For a large organization that is always on a daily operation to produce quality output, clutter is typical in the work station. With the glass on the floor, empty bottles of chemicals, and overused machines, extensive cleaning is mandatory. This is to ensure that all employees will have a better and safer place to work. It has become a norm for most companies to hire a cleaning service company that would be effective in providing professional maintenance. But time is money for the business industry. Therefore, it is equally important that those service companies participate in the bidding process by submitting useful cleaning service quotations.
A cleaning service quotation is a document that aims to outline an estimate for a cleaning service. It contains a list of elements, such as the standard rate charge, resources and materials, and labor fees. Generally, it guides clients to see a more precise breakdown of cost.
In any commercial cleaning, whether in an office or warehouse, the cost is always a valuable factor in making probably decisions. According to a report published by the SCORE, an office general cleaning costs $50 per hour. However, this is still dependent on the size of the area. It can be double or triple than the standard rate. For the client to see if they won’t go below the budget, a quotation must be discussed beforehand. As delays could mean a waste of time, a breakdown of the cost will help settle this issue.
Making a cleaning estimate is demanding. You have to keen, especially that you are dealing with numbers. But more than that, a quote must also be accurate, or else, this can affect the client’s financial plan. Follow the steps below to avoid this common issue.
As a standard procedure when making a company quotation, you have to be very careful in adding the items on your list. So, to begin with, review your proposals from about a week ago. Whether you are making for a hotel restaurant, housekeeping, or industrial cleaning, the plan should guide you in determining the requests of the client. As you finally learn the details, transfer all the items in your document, including the labor fees per person and materials or resources. This will provide the client with a better understanding of the specifics of the job.
Not only will you include the necessary items, but you also have to add up the other notes. Since there are fees that shouldn’t be hidden for transparency, you need to specify all of them into your corporate cleaning quote. This includes taxes, insurance, and liabilities. With this, your client can easily trust you.
Complete your quotation letter by including the price list. Remember, your goal is to remain transparent. Therefore, in each of the items in the list, add the correct amount. For example, if the Lysol disinfectant cost is $20 per gallon and you need to use two of those, the corresponding amount should be $40. Then, continue by adding the rest. This will help you avoid the wrongful amount later on.
“Honesty is the best policy,” and that is one thing you should take note of. In this section, you will do the calculations. Always find ways where you can cut the price. So, review your letter from top to bottom before you do this. Just in case you miss something, you can add all of them quickly.
Janitorial cleaning could cost $35 per hour per worker. This can go higher depending on the type of job cleaning and area involved.
To get a cleaning contract, you can start doing your research and partner with cleaning service organizations in your town. This will help you establish a cleaning bid where you can get your contract.
A service contract must include work-agreement, such as the schedule, payment policy, and general provisions for the agreement’s termination and cancellation.
While an entrepreneur makes sure to avoid delay in the daily operation, it is always better to consider clean up to provide safety within the work environment. While it can be costly, it is better to be safe than sorry. Therefore, you have to give a business quotation to ensure that the cleaning process will go according to plans. Come up with a good one by following the steps above. In this way, you’ll gain more trust from your clients.