A catering service business can really help a lot of people in their preparation for an event or gathering as it will save them from the hassle of food preparation, table arrangements, among others. As a caterer, you need to know your rate and be organized in your method to evaluate pricing. This can be done with the use of an organizational tool called catering worksheet. Through this sheet templates, you can easily determine the scope and cost of the food and beverage as well as the staffing required for a certain gathering or celebration that you will be catering. It will also help you estimate the amount you need to charge to make an acceptable profit.
As a catering service provider, you will help your clients be organized in their event preparation especially when it comes to the venue and food. But, who is going to help you arrange your catering rates and other preparations? Good thing there is this restaurant catering and event worksheet template that will help you stay organized in your catering preparations. This template is available in many file formats—MS Excel, MS Word, Pages, and Numbers—which makes it easier for you to customize your own sheet and personalize the items you want to include in your catering worksheet.
In order to have a smooth flow in your catering preparation, you must be keen even to small details, for example, the setup time, the portion of the main dish or side dish per person, alcoholic beverages to be ordered, estimated amount of the alcoholic beverage, equipment to be used, and estimated staffing cost. In this catering event worksheet example, all these details are contained in one document, making it very convenient for the management to determine the estimated amount of cost in order and, as a result, determine the amount to be charged to the client.
In a college or university, there are a lot of events that need the service of a catering provider, such as acquaintance party, ball, meetings, and a lot more. When you are tasked to serve any of those events mentioned, you must be well aware of the amount you disburse so you will know the amount you bill to your client without having a loss. Hence, in this example, the items you need to know beforehand are as follows: date, time, and location of the event; type of catering requested whether it is on-site or off-site event catering; number of attendees; special requests or instructions; meal type, drinks, and price per guest.
It is common for schools to hold advancement events to be participated or attended by a number of students from various colleges and departments. With the huge number of guests expected, the catering service provider must prepare beforehand a worksheet, similar to this advancement events catering worksheet that will help the caterer determine the quantity of food and drinks they need to prepare, the number of tables and chairs as well as tablecloths to be used, the cutlery sets to be used, and other table decorations.
To manage your catering service, this event management catering worksheet example can surely help. It contains the following important information, contact person and details of that person, cancellation policy, deposit required and due date for the deposit, estimated guest count, food menu and drink menu, the provisions in the contract or catering agreement, staff guidelines, and setup needed to be prepared as well as the setup time.
Having a checklist that will guide you in your catering services is vital so you will know what are the items that you have completed so far and what are the things or matters that you still need to prepare or perform. As you can see in this example, among the things that are included in the checklist are as follows: dining format, estimated guest count, main course and dessert menu, seating arrangement, and calculation of the amount to be charged to the client. Additionally, helpful notes and suggestions regarding the details of the catering contract, menu planning, and setup or service are also included.
This catering worksheet example provides not only the information regarding the client and the specific catering services availed of but also the important catering notes, which are as follows: menu and contract details, which includes the agreement regarding additional fees and charges; menu planning, including knowing the preference of the guests; staffing guidelines, where you must determine the number of server or bartender assigned to cater a specific number of people; and the setup or service, which includes venue decoration, cleaning the venue and parking space, and setting up the tables and chairs.
A banquet is a feast or celebration with a large meal, complete with main courses, desserts, and drinks and is often attended by a huge number of guests and visitors. Because of this, the organizer must determine ahead of time the estimated number of guests so they can prepare a sufficient quantity of food and drinks to avoid spoilage. Just like in this banquet catering worksheet example prepared by the host of the banquet, it contains the details that the organizer must know from the catering service provider, such as the vendor information; a list of the things to be completed, including the dining format, estimated guest count, food tasting, signing of contract, among others.
This comprehensive catering worksheet example will help caterers know the etiquette and manner in providing catering services as well as in knowing the equipment and materials used in a catering service. All of these are important when you are doing catering services so you will be effective in giving the best services to your client, making them satisfied with your work and, in turn, become returning and loyal customers.
In this buffet catering worksheet, the host of the event will get to ready the necessary preparation not only as regards catering services but also regarding other areas of event preparation such as the invitations, venue reservation, rentals, program, facilities, photographer, decorations, staff, entertainment, tokens, supplies, and evaluation.