10+ Best Catering Request Form Examples & Templates [Download Now]


Nowadays, a caterer is highly demanded as there are a lot of events, such as gatherings, large meetings, and parties, that need the services of a catering company. In order for an individual or organization to hire a caterer for an event that they are organizing, a catering request form is needed. This form can be created by the person requesting the services, but this can also be designed by the caterer to have a uniformity in all their catering request forms. Hence, whether you are the service provider or the client, here are catering request form examples that you can refer to in order for you to know what to include and how to start creating your own catering request form.

Catering Request Form Examples and Templates

1. Event Catering Request Form

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Size: 46.9 KB

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Worrying about the food for your event? You might consider asking a catering service provider to help you. This can be done with the use of an event catering request form, such as the one presented above. When you create a form, the essential elements that you must include are as follows: name of the organization, contact person, phone number, email address, name and date of the event, approximate number of hours, expected number of attendees, and special instructions.

2. Beach Catering Request Form

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  • PDF

Size: 508.8 KB

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Summer parties, music fest, and family gatherings—these are just some of the many events that are commonly held on the beach. During these events, we all know that people expect food or snacks to be served. Hence, it is best to hire a caterer to take care of the food preparation and serving. You can refer to this beach catering request form example as your guide so you will know the details that you need to include to ensure completeness and correctness of your requests.

3. Catering Order Request Form

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  • PDF

Size: 1.1 MB

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There are some catering companies that design their own catering order request form to ensure that the information provided by the client is complete. Just like in this form example, the following are the vital details: customer name, contact number, email address, company name, delivery address, date of delivery, quantity, size, description, unit price, total amount, notes, policies, and contact details of the caterer. Also included in this document are the frequently asked questions and a catering menu.

4. Banquet Catering Request Form

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  • PDF

Size: 35 KB

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A banquet is held with a huge emphasis on the program and food, may it be a large meal or a feast which often involves main courses and desserts. The purpose is usually for charitable gathering, ceremony, or celebration. People would typically expect something big when it comes to the food served in a banquet, so it is the responsibility of the organizer to hire for a caterer to help him or her out in terms of food preparation and serving. Hence, to request the services of a caterer, here is a banquet catering request form that you can refer to.

5. Comprehensive Catering Request Form

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  • PDF

Size: 261.8 KB

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Running a catering business? Make sure to ask the client the appropriate information that you need in order for you to effectively perform your services. As can be seen from this comprehensive catering request form, the following information must be asked: name of the organization, name of function or event, location and date of the event, start time and end time of food service, contact number, expected number of people attending, type of food and food menu, and allergen information.

6. College Catering Request Form

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  • PDF

Size: 79.4 KB

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Every college or department in a university must prepare their own catering request document so that when the time comes that they need a caterer, especially when there are events or school activities, they can just edit the document and send it to their preferred catering company. Just like this college catering request form, ensure the completeness and correctness of your request to avoid future misunderstandings and for the catering company to effectively perform their services.

7. Basic Catering Order Request Form

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  • PDF

Size: 283.1 KB

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You do not really need to have a lengthy request form for your catering order; instead, you just have to make sure that all you need to know is included in the form. In this basic catering order request form, the design is quite plain yet it contains the full details needed by the catering company, namely client information, event information, and menu details.

8. Hotel Catering Request Form

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  • PDF

Size: 57.6 KB

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Just like any other establishments, hotels also need the services of a catering company, and they communicate their need for a caterer by sending a hotel catering request form, similar to the one displayed above. The typical items in a hotel catering request form include the event details, name and contact information of the customer, number of guests, food and drinks menu, and special requests or dietary requests.

9. Student Union Catering Request Form

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  • PDF

Size: 128.3 KB

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A student union, also known as student government, guild of students, or student senate, is a student organization that is dedicated to social and organizational activities. These activities can be more fun when shared with friends and new acquaintances over great food. Because the members of the student union perfectly know and understand this, the services of a caterer are usually requested. In order to do so, they must create and design their own student union catering order request form, such as the above example.

10. Space and Catering Request Form

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  • PDF

Size: 220.4 KB

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There are also instances when the catering company would also offer their space where the event will be held. In this case, the request form must specify that both the catering services and the venue or space are requested by the customer, similar to this space and catering request form.

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