You might consider modern technology as both a blessing and a curse. But the truth of the matter is, technology has made things a lot easier than they were decades ago. For instance, you want to apply for an internship slot in a particular company. In the past, people would only get that opportunity by visiting company offices. Nowadays, you can send an email application with a simple click of a button.
Long gone are the days of using written letters, that is, for the most part. Email, or electronic mail, has made communication between two entities much easier. We can make requests, apply for jobs positions, and even inquire for internships through email. As long as you know how to compose a professional email, then you’re sure to get a positive response.
The content of your internship email will depend on your purpose. This could be an internship email of inquiry, application, or follow-up. It may also be in the form of an email cover letter. Once you have identified your purpose, it would be easier to follow through.
An email is a form of letter, so it needs to contain the basic parts of the letter. You need to address your recipient, introduce yourself, state your reason for writing, and then provide your contact details and other necessary information.
First off, you need to have a professional email address. An email address containing vulgar characters can be quite offensive. In terms of the email’s structure, you have to keep it formal. A formal email will give you a good image. This could be in terms of your choice of words and how you formulate sentences. Be straight to the point with your email by focusing on the message you want to convey, you can state the email’s purpose on the email’s subject line as well. Finally, always be polite.
An internship email should only be used when necessary. You shouldn’t bombard your supervisor or the company’s HR with email message that do not relate to your internship. Keep in mind that these are busy individuals. They set their priorities straight, you should too.
Internship emails can also be email resume and cover letters. You can use it as an opening message before your recipient opens your attached resume.
A properly composed internship email will determine your fate. You only have one shot, so make it count. To do so, consider the following tips when composing an internship email: