7 Internship Email Examples & Samples

7 Internship Email Examples & Samples


You might consider modern technology as both a blessing and a curse. But the truth of the matter is, technology has made things a lot easier than they were decades ago. For instance, you want to apply for an internship slot in a particular company. In the past, people would only get that opportunity by visiting company offices. Nowadays, you can send an email application with a simple click of a button.

Long gone are the days of using written letters, that is, for the most part. Email, or electronic mail, has made communication between two entities much easier. We can make requests, apply for jobs positions, and even inquire for internships through email. As long as you know how to compose a professional email, then you’re sure to get a positive response.

Follow Up Internship Example

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Internship Application Sample

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Internship Inquiry Email

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What to Write in an Internship Email

The content of your internship email will depend on your purpose. This could be an internship email of inquiry, application, or follow-up. It may also be in the form of an email cover letter. Once you have identified your purpose, it would be easier to follow through.

An email is a form of letter, so it needs to contain the basic parts of the letter. You need to address your recipient, introduce yourself, state your reason for writing, and then provide your contact details and other necessary information.

How to Write an Internship Email

First off, you need to have a professional email address. An email address containing vulgar characters can be quite offensive. In terms of the email’s structure, you have to keep it formal. A formal email will give you a good image. This could be in terms of your choice of words and how you formulate sentences. Be straight to the point with your email by focusing on the message you want to convey, you can state the email’s purpose on the email’s subject line as well. Finally, always be polite.

Summer Internship Example

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Internship Decline Email

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Accepting Internship Sample

accepting internship sample
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Cold Emailing for Internship

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When to Use an Internship Email?

An internship email should only be used when necessary. You shouldn’t bombard your supervisor or the company’s HR with email message that do not relate to your internship. Keep in mind that these are busy individuals. They set their priorities straight, you should too.

Internship emails can also be email resume and cover letters. You can use it as an opening message before your recipient opens your attached resume.

Tips for Composing an Internship Email

A properly composed internship email will determine your fate. You only have one shot, so make it count. To do so, consider the following tips when composing an internship email:

  • Be yourself. The way you compose your email will reflect who you are. Introduce yourself in a way that is sure to leave a good impression.
  • Use a business format. Business formats are either in block, semi-block, or indented formats.
  • Make it brief. Your purpose needs to be explained concisely. Avoid going off-topic.
  • Refer to email examples. Any related¬†business email, such as an interview email, would guide you with the way you structure your message.