5+ Itinerary Planner Examples & Templates [Download Now]


Itinerary and schedule are often confused with each other. The itinerary is defined as a document capturing the pre-decided journey or route while the schedule is a list of activities to be done at a specific time. The itinerary is the most essential part of a trip. During short travel, itinerary helps in managing time so that no spot in the journey remains unexplored, while during long travel, itinerary helps in balancing time so that one does not miss out on any spots and can adequately spend the required time at a particular destination. Itinerary helps the traveler with opening and closing time of their destination along with indirectly preparing a tentative travel budget for the journey.

Travel literature like journals, guide books, and diaries can help one in making an itinerary. The availability of internet has made itinerary planning a simpler process and one can easily acquire sufficient details about their respective destination from the web. Tour & Travels agency rely on itinerary to attract clients and to manage their trip. This article will cover itinerary templates & planners that will help one in formulating an itinerary.

Itinerary Planner Examples & Templates

1. Itinerary Planner Template

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File Format
  • Google Docs
  • Word
  • Pages

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Preparing an itinerary is a tough task but it is the most important travelling document for a tourist after the passport. A tourist must be able to intercept the itinerary. Hence, the contents and designing must be sober. It must look neat and tidy because no one likes to read a document full of information on a vacation. This file is an ideal template for itinerary planning. If one intends to use this itinerary for a company, then the first page allows the addition of company details & logo. You also get an option to add the name of the package chosen by the tourist. The second page helps in adding details to the time slot according to the place of travel. The template provides a format for three days travel, and one can easily copy the same content on another page to extend the number of days. The font style and size are perfectly aligned. It is available for download in three file formats and two sizes.

2. Vacation Itinerary Planner Template

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File Format
  • Google Docs
  • Word
  • Pages

Size: A4 & US

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Vacations are fun but organizing a vacation is a responsibility. Preparing an itinerary for your family vacation can immediately land you in trouble. One has to be sure about the opening & closing time of a place before allotting its time on the planner. Commute timings i.e. train, buses, and flight timings have to be considered along with necessary to and fro travel time. The family generally prefers that their breakfast, lunch, and dinner time are not compromised during the travel hence sufficient window for the same must be allotted. And this entire information has to be organized on a sheet which is termed as itinerary. The above file is an ideal template of vacation itinerary planner. It is easily editable and available for download in multiple formats. It has an eye catchy design and the template provides the provision to add a detailed description for a time slot. Download this planner template and customize it according to your trip. Print this itinerary, share it on the cloud, or store it in the drive.

3. Free Business Travel Itinerary Planner Template

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File Format
  • Excel
  • Word
  • Pages
  • Numbers

Size: A4 & US

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Travelling for business is one of its kind travel experiences. One has to be alert and conscious about their time. A travel itinerary can help one maximize their time during business trips. With an intricately planned travel itinerary, one can be flexible about the time during unforeseen circumstances like bad weather and traffic. It helps one to reach from one point to another without any confusion. This template is exclusively prepared for business travellers. It is simple in design but it can accommodate almost all the information pertaining to your travel. The itinerary is divided into four sections viz. Business travel planner, transportation to the airport, hotel accommodation, and things to do. The template also has a provision to include meeting schedules, venue, date & time, and comments. It is available for download in four file formats and can be conveniently customized according to one’s trip. If one is travelling with such a comprehensive travel planning he/she might also end up finding time for local sightseeing and shopping.

4. Trip Itinerary Planner

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File Format
  • PDF

Size: 163 KB

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Every official document needs to designed and formulated with a specific standard. An itinerary also has certain mandatory information to be included. Usually, people travel once in a year and it becomes tough to remember the intricate details while planning the travel. One ends up missing out one thing or the other. This above file is a three-page document that helps one in furnishing their travel plans. It includes a set of fill in the blanks and questions that demands answers about the travelling destination, date, stay, commute details, accommodation details, and other questions related to the trip. It also requests detail about the type of travelling group and additional facilities required. The last page of the document is divided into three sections viz. finalize your itinerary, know your group, and prep for the event. These sections have a checklist related to the travel and essentials to be carried during the trip. Such a detailed planner can easily help one in preparing a trip itinerary.

5. Personalized Itinerary Planner

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File Format
  • PDF

Size: 92 KB

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An event itinerary is the most prestigious document of the event day for the organizers. A researched, calculated, and carefully worked out itinerary helps in avoiding unwanted breaks & surprises during an event. Formulating a detailed event itinerary is the most efficient way to ensure that all the concerned individuals and performers are prepared and the event concludes smoothly. An ideal itinerary should include date & time of the event, information about the venue, detailed list of speakers, participants & performers; contact numbers of the contributors, and finally a slot by slot outline of the event. An itinerary proves to be a road map of the event for the audience. It helps in providing a solid outline of the event for the organizers. This file is an itinerary of a five-day technical conference. The details are segregated by time and sessions. Indirectly this file is the entire event on the paper. Download this file to analyze and understand the detailing provided for each session.

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