10+ Best Tenant Check-Out Form Examples [Download Now]


When a tenant decides to move out from his or her rental property, there is a need to ensure that all obligations stated in the rental agreement are settled and that the property is still in good condition. Hence, a check-out form is used by both the tenant and the landlord to conduct a thorough check on the move-out day. The form helps to ensure that all aspects relevant to the agreement and property are accounted for and taken cared of before the tenant moves out.

Tenant Check Out Form Examples

1. Tenancy Check-In and Check-Out Form

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Size: 6 KB

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Since the terms and conditions regarding the obligations in renting and maintaining the property are all stated in the lease contract or room rental agreement, it is quite easy to determine what elements to include in the check-out form. As you can see in this example, every aspect, from the start of the tenancy up to the end, like the application form, agreement, mail, property maintenance, etc., are included in the form to ensure that the tenant has no unpaid or unsettled balances before he or she moves out from the property.

2. Tenant Check-Out Form

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Size: 100 KB

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Aside from checking if the rented property has damages or issues before the tenant moves out, it is also important to ensure that all the essential information are gathered. If you look at this check-out form example, you will see that the move-out date, mailing address, contact information, etc. are the only information to be provided by the tenant. This helps the landlord prepare ahead of time and get a hold of the tenant’s contact details should there be any issues or questions after he or she has moved out.

3. Tenant Move-Out Form

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  • PDF

Size: 109 KB

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To ensure that the tenant has paid his or her rental fee and has provided all the requirements for moving out, a check-out form is filled out either by the tenant or the landlord. This helps make the process of settling responsibilities more efficient for both parties since both of them can easily refer to the document. As a landlord, it is your responsibility to provide the tenant with a fillable form so that all aspects or elements you deem essential are settled before a tenant officially moves out. You can download this example to use as your guide when you create your own check-out form.

4. Residential Move-In and Move-Out Inspection Report Form

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  • PDF

Size: 149 KB

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An inspection is usually done before a tenant officially vacates his or her rental property; this helps the landlord ensure that the interior and other aspects inside the premises have no damages or issues. Through the form, the proper repair fee can be given to the tenant should there be any damages. Should you need a reference to use as a guide when creating your rental move-out form, you can download this example for free. Since this form has a clear layout and includes all the necessary details, this is perfect to use as your guide.

5. Detailed Tenant Check-Out Form

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Size: 56 KB

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Ensuring that the rented premise is still in good condition is important; hence, a check-out form should be used to inspect if there are any damages or issues caused by the tenant. In addition, since the rental agreement states all the policies regarding damages caused by the tenant during his or her occupancy, the proper actions and remedies can be determined with the help of the form. This detailed form example has accounted for all the parts of the house so that a thorough inspection can be conducted.

6. Basic Tenant Check-In and Check-Out Form

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  • PDF

Size: 57 KB

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Although there is a need for an inspection checklist or form, some rental properties have a separate document solely for that purpose. In this case, their check-out form is merely used for providing all the necessary information regarding the decision to vacate the premises. Looking at this example you can immediately see that the only required details are the name of the tenant, move-out date, the date for inspection, the name of inspector, etc. This form basically serves as the verification form that all the required procedures for moving out have been conducted.

7. Owner-Tenant Check-Out Clearance Form

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  • PDF

Size: 155 KB

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While most check-out forms are primarily used for a formal inspection, some are used to provide the tenant with the requirements he or she needs to comply before he or she can move out. This means that the form serves as a guide to help the tenant take into account all the required documents and processes for moving out as stipulated in the rental agreement. The form does not need to be complicated, as seen in this example, you can immediately list out all the requirements that the tenant needs to comply along with the deadline date.

8. Tenant Request to Move Form

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  • PDF

Size: 163 KB

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Although other people may voluntarily decide to move out of the property because they want to relocate, others would like to stay within the premises or to another property under the same owner. This can be because the tenant feels unsafe in his or her current space or simply wants another view. Either way, he or she needs to make an official request to the landlord or owner before he or she can move. This form example is used to convey that request to the landlord; it has all the necessary information needed by the landlord to take the necessary actions.

9. Move-In and Move-Out Inspection Form

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  • PDF

Size: 113 KB

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As the landlord, it is your responsibility to ensure that the rented premises are still in good condition after the tenant moves out. Hence, it is necessary to conduct a thorough move-out inspection before the tenant officially moves away. If you are looking for an inspection form example to use as a guide when you create your own, this example has a detailed approach which is perfect to use when making sure all essential aspects are accounted for.

10. Tenant Move-Out Notice Form

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Size: 40 KB

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Using a form is a more efficient option when you require your tenants to provide a notice a few weeks he or she moves out. Creating a notice to vacate form that all your tenants can use ensures he or she can provide all the right information on the right time. The form will also help you prepare the necessary documents and actions needed to make the move more efficient for both parties since all the needed details are already provided.

11. Move-Out Inspection Charges Form

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  • PDF

Size: 11 KB

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Having an inspection charges form will help ensure that the tenant has an idea of how much each incurred damage costs. Looking at this example, the tenant has a clear overview of how much he or she has to pay in order to officially move out of the property since the price for each item is indicated. And since this policy is already stipulated in the agreement, the tenant has to agree and comply with the computations after the inspection is carried out.

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