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5+ Employee Warning Letter Examples & Templates


Organizations and the HR departments may face a difficult situation when they have to deal with an erring employee. The employer may decide to issue a warning letter to the employee to communicate the intolerance towards his bad work performance, behavioral issue or breach of office policy.

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An employee warning letter may create an awkward situation for the employee and the employer’s relationship but sometimes it is impossible to avoid it. Here are some of the most commonly used employee warning letter examples and templates that an employer can use.

Employee Warning Letter Examples & Templates

1. Employee Warning Letter Template

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Size: A4 & US

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Here is an employee warning letter template such as this one is great when an HR department needs to inform an employee about his or her misconduct. Usually, such a letter must be issued within a couple of days after finding out the problematic behavior of the employee so that it is most effective. The letter can address the employee, mention his position and department. The letter can then go on to explain the reason why the warning is being issued and what exact incident led to this warning. HR can choose to involve the employee’s supervisor. The letter can also include what conduct or behavioral change is expected from the employee henceforth which can be reviewed again in an HR meeting after a period.  Download the sample letter today.

2. Restaurant Employee Warning Letter

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A restaurant business is a very sensitive one because the conduct of the employees can directly affect the customers who come to eat. If the behavior of the employees and servers is good, the customers will be happy – otherwise, a single adverse behavioral incident can lead to a bad experience for a customer who may complain to the manager and spread bad word of mouth for the restaurant. In such a case, the restaurant can issue a warning letter to the employee, pointing out the misconduct and the consequences. The warning letter can be very serious and a letter such as this one can also serve as a record for the basis of the termination of the employee.

3. Free Warning Letter To Employee for Unacceptable Behavior

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Looking for a suitable employee warning letter? Download and use this employee warning letter which addresses the employee for his unacceptable behavior. Writing such a letter can be a difficult task because the employer needs to sound neutral and objective. A warning letter such as this one uses a neutral tone of communication to objectively point out the incident which has led to the warning letter being issued. A warning letter also serves as physical proof that the organization tries to amend the behavior of the employee before terminating him. Therefore, it is a good idea to issue a warning letter as soon as the employee has displays misconduct.

4. Free Warning Letter to Employee for Irregular Attendance

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One of the most common problems when it comes to managing the employees is managing timely attendance. Employees can be great at their jobs but may display irregularity in attendance. The company policy can be quite strict about the attendance policy because attendance is one of the main measures of productivity. If an employee is talented but perpetually late in attendance, the HR can issue a warning letter for late attendance such as this one. The letter explains why late attendance is not acceptable and what would be the consequences of continuing the late attendance. You can change the penalty according to the policy of your organization. Some companies cut salaries while others deduct several annual leaves and holidays to compensate for the late attendance. In cases which employees do not change their behavior, they can be terminated.

This warning letter can be downloaded right away for immediate use.

5. Free Warning Letter to Employee for Attendance

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Size: A4 & US

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Managing employee attendance is extremely important in organizations that pay the employees based on the number of hours they have worked. Usually, the organization will have employee worksheets to manage the clocking in and out daily. However, some organizations that have switched to biometric systems of attendance may supervise it digitally. Employee attendance helps the employer keep a track of employee’s performance and productivity as well. When an employee shows laziness in maintaining a consistent work schedule, the HR department may issue an employee attendance warning letter such as this one. This letter will serve to inform the employee that late or incomplete attendance will not be tolerated. It can also include tips to help employees maintain regular attendance.

Download this form today and customize it according to your company policy.

6. Sample Employee Written Warning Letter

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If an employee has breached a company’s policy or displayed misconduct in some way, the employer can simply issue an employee’s written a warning letter. Here is a very detailed and comprehensive employee warning letter example. It mentions the date the warning letter is being issued, why it is being issued. The warning letter also points out the unsatisfactory performance and the kind of improvement that is expected from the employee. As an employer, you can also choose to include a deadline for an improvement review in which you can discuss the changes in employee behavior after some time. It is also a wise idea to add a likely consequence of further misconduct of insufficient improvement in the warning letter. If the employee fails to meet the goals and deadline of his improvement, the company can use this warning letter as a basis to terminate the employee. Download this today and edit it.

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