- FREE 20+ Employee Letter Examples & Templates - PDF, Google Docs, Word, Pages | Examples

20+ Employee Letter Examples & Templates


When companies and organizations hire employees, they need to issue different types of employee letters on different occasions. These can range from appointment letters to warning letters and termination letters. Having different formats and templates of employee letters always come in handy for an organization with an HR department. Here are some of the most important employee letter examples and templates that all organizations should have.

191+ Employee Templates in PDF | Word | Excel | PSD | Google Docs | InDesign | Apple Pages | HTML5 | Google Sheets | Publisher | Apple Numbers | Illustrator - START DOWNLOADING

Employee Letter Examples & Templates

1. Employee Recognition Letter Template

Details
File Format
  • Google Docs
  • Word
  • Pages

Size: Pages

Download

Employees who work hard would expect some sort of recognition from the organization. One way to recognize the hard effort of an employee is to issue a letter of recognition. Here is a sample employee recognition letter which states the name of the employee, his department, details of the work he has done and appreciation by the company.

2. Employee Transfer Letter Template

Details
File Format
  • Google Docs
  • Word
  • Pages

Size: A4 & US

Download

Sometimes organizations may have to transfer their employees to another branch or location. This can be either because the employee is very talented and the company needs his support in building systems and processes in the new branch. In such a case, the company will first discuss the transfer opportunity with the employee and then issue a letter of transfer such as this one with details of why the employee is being transferred.

3. Complimentary Letter to Employee on Handling of Difficulty

Details
File Format
  • Google Docs
  • Word
  • Pages

Size: A4 & US

Download

If your employee has done an outstanding job at handling a difficult situation, you can reward him with a bonus and a complimentary letter of recognition for handling a difficult situation very well. Here is a sample letter that is sure to lift the spirit of an employee and increase productivity.

4. Employee Benefit Plan Explanation Letter

Details
File Format
  • Google Docs
  • Word
  • Pages

Size: A4 & US

Download

Large organizations and companies have different tiers of salaries and benefits for different levels of employees. If an employee wishes to know the details of company benefits given to him at his position, the HR department can use this template to explain the benefit plan. You can download this and customize it in different software.

5. Letter to New Employer of Former Employee Non-Disclosure

Details
File Format
  • Google Docs
  • Word
  • Pages

Size: A4 & US

Download

Organizations may seek out other organizations to ask about a certain employee they are interested in hiring. They may want to learn abou the work ethic and general feedback on the conduct of that employee. In such a case, the previous employer may issue a letter such as this one with details about the employee. It is a non-disclosure and confidential letter.

6. Employee Warning Letter Template

Details
File Format
  • Word
  • Pages

Size: A4, US

Download

If an employee is not going his job well or has conducted himself in questionable behaviour, the company may decide to issue a letter of warning such as this one to the employee. You can mention the incident or behaviour and warn the employee of the consequences if he does not improve.

7. Restaurant Employee Verification Letter

Details
File Format
  • Word
  • Pages

Size: A4, US

Download

Do you have a restaurant business? You may need this employee verification letter template. Use this to issue a verification letter to your employee which he can use to verify that he is an employee at your restaurant.

8. Employee Dismissal Letter Template

Details
File Format
  • Word
  • Pages

Size: A4, US

Download

Soemtimes the organization has to let go of an employee due to different reasons. In such a case, the organization will have to issue an employee dismissal letter such as this one which clearly states the reason for letting go of that employee. Download this letter template today and customize it according to every new case.

9. Free Employee Transfer Letter One Branch Another

Details
File Format
  • Google Docs
  • Word
  • Pages

Download

Do you want to transfer an employee from your current branch to another branch? You may find this letter of transfer useful! You can customize this letter template, add details about why you want to shift an employee to another branch and verify it from your HR department.

10. Free Employee Transfer Letter Inter Company

Details
File Format
  • Google Docs
  • Word
  • Pages

Download

Sometimes organizations recognize that an employee is too talented to be doing a single job. In such a case, the organization may want to move the employee into another position. This letter of inter-transfer within an organization is a great way to communicate with the employee of the change of his job status.

11. Free Employee Reference Letter for Visa

Details
File Format
  • Google Docs
  • Word
  • Pages

Download

When people want to apply for visas to travel to different countries, they may need to get a verification letter from their current organizations. Here is a great template that every HR department of an organization should have when an employee requests a visa verification letter.

12. Sample Employee Letter Example

Details
File Format
  • PDF

Size: 10 KB

Download

Organizations that are not perfoming well may need to close operations. They also need to communicate this to their employees in a suitable way. Here is a perfect sample employee letter in which the company attempts to explain why it is shutting down and what would be the plan of action.

13. Sample Letter to Employee

Details
File Format
  • PDF

Size: 39 KB

Download

When an organization wants to inform the employees about the susbtance abuse policy, it may use this employee letter sample to do so. The letter clearly defines susbtance abuse that would not be tolerated and what would be the consequences if an employee does not follow the policy.

14. Employee Work Improvement Letter Example

Details
File Format
  • PDF

Size: 5 KB

Download

If an employee is put on a job improvement plan, then the HR department may want to issue this work improvement letter to inform the employee that his job behaviour has improved after he shows signs of improvement.

15. Basic Employee Policy Statement Letter Example

Details
File Format
  • PDF

Size: 30 KB

Download

When a company hires a new employee, it is important to let him know about the company’s basic policies. Here is a sample employee letter that gives details about the company policy regarding the use of alcohol and illegal drugs in the premises of the organization.

16. Employee 90 Day Letter Example

Details
File Format
  • PDF

Size: 6 KB

Download

Once the probation period is over, an organization can share this letter template to inform the employee about the successful completion of his probation.

17. Income Letter Example for Employee

Details
File Format
  • PDF

Size: 62 KB

Download

If an employee requests an income letter to prove and testify his income to a financial authority, this income letter template can be used.

18. New Employee Welcome Letter Example

Details
File Format
  • PDF

Size: 175 KB

Download

If you have hired one or several employees, you could give this employee welcome letter to them with some details about what they can expect from the organization in the first few weeks of employment.

19. Sample Employee Written Warning Letter

Details
File Format
  • PDF

Size: 202 KB

Download

Here is a simple employee warning letter when an organization wants an employee to improve his behaviour at his job.

20. Printable Employee Letter Example

Details
File Format
  • PDF

Size: 7 KB

Download

When an employee resigns, it is important for an organization to issue an employee letter such as this one, reminding him about the confidentiality agreement of the company’s assets.

21. Sample Employee Leave Letter Example

Details
File Format
  • PDF

Size: 99 KB

Download

If you want to take a leave as an employee, you can use this employee leave letter to issue the request to your HR department.

More Design