11+ Company Appointment Letter Examples & Templates


Appointment letter is the most important documents for employees. For freshers who are going make their debut in the professional working sector an appointment letter is technically the first official document of their life. Appointment letters in simple words is a legal contract with a cover letter at the top, issued by a company for a relevant candidate offering him/her a job. An offer letter includes job description, designation, date of joining, salary, and other terms & conditions of the company. When an individual signs an offer letter he/she has accepted the job and the appointment letter acts as a contract between the individual and the company. In other words, it is a written confirmation bounded by law from both the employee and the organization.

Appointment letters are today mandatory in almost all leading organizations. This article covers samples, templates, and examples of appointment letters of varied companies in different sectors for your reference and use.

Company Appointment Letter Examples & Templates

1. Free Company Appointment Letter

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  • Google Docs
  • Word
  • Page

Size: A4 & US Letter Sizes

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Are you finding difficult to draft an appointment letter? Download the above file which is a one-page company appointment letter drafted and reviewed by professionals. It has a formal language and necessary space has been provided for substituting details like designation and salary. One can easily add a company logo or simply print the file on company letterhead. It is available for download in three file formats and is drafted in standard fonts. It has a basic alignment in two different sizes. One can easily modify the main content as required.

2. Private Company Appointment Letter

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  • Google Docs
  • Word
  • Page

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An appointment letter more than anything is a crucial proof that an employee has been selected for a specific role in the company. It becomes the most important document for the employee until his/her tenure in that company and is equally useful during an interview in another company. Drafting an appointment letter has many patterns and each organization has a unique one. But it is mandatory for all appointment letters to include basic details in their format. This file is an appointment letter template of a private company. It has a simple design and an orange colored editable header & footer. It is drafted by professionals in formal language and is available for download in three file formats.

3. Company Appointment Letter Template

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  • PDF

Size: 47 KB

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This file is an example of a company appointment letter template in a general format. It is a four-page non-editable document available for download in PDF format. According to the general norms the initial part includes a formal description and the rest of the template includes thirteen sections like appointment, roles & responsibilities, time commitment, code of conduct, disclosure of interest, termination, and others. One can download this file and refer the content and formatting for preparing a similar appointment letter.

4. Company Appointment Letter Example

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  • PDF

Size: 74 KB

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An appointment letter must include all terms & conditions along with the necessary requisites for and of the selected employee. An appointment letter can be used as a piece of evidence in the court of law in case of any dispute between the employee and the organization. Hence, utmost care should be taken to while drafting and issuing one. This file is six-page appointment letter template available for download in PDF format. The template includes areas marked in red which indicates the requirement of adding relevant information. It includes all the basic content of an appointment letter. One can also find a blank salary structure table at the end.

5. Company Appointment Letter for Director

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  • PDF

Size: 2 MB

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Appointment letters of key decision makers of an organization are comprehensive and include every minute detail about their job description and responsibilities. Decision makers contribute directly to the growth of the company and to the well-being of its employees. Hence, it becomes immensely important to issue an offer letter with maximum transparency of terms & conditions. This file is an example of an appointment letter for a whole time director & CFO of Prakash Woollen Mills Ltd. It is a thirty-three-page document and can be used as a reference while preparing a similar appointment letter of such stature.

6. Company Appointment Letter for Independent Director

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  • PDF

Size: 131 KB

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This file is a general template of the appointment letter as an independent director. It is a two-page document where the cover page covers the first two-page and the rest includes roles & responsibilities and terms & conditions. The content is of relevance for the post of an independent director but one can add/remove norms according to their convenience.

7. Company Appointment Letter PDF

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  • PDF

Size: 35 KB

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Companies recruiting in the IT sector encourage potential talents to migrate abroad for work. During such scenarios initially, a temporary offer letter is sent to the individual that can be helpful in the visa process and then during joining a final offer letter is provided. The above file is a similar document.

8. Professional Company Appointment Letter Format

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  • PDF

Size: 88 KB

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The above file is an example of a company appointment letter format available for download in PDF file type. It is a six-page document with necessary space provided to include relevant data according to the role and position of the candidate. One can easily print the cover letter in their respective letterheads.

9. Company Appointment Letter Sample

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  • PDF

Size: 28 KB

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This file is an example of a well-aligned and professionally drafted company appointment letter. It is offered and published by Talbros. The letter is divided into twelve sections and is a four-page PDF document available for your ready reference & download.

10. Simple Company Appointment Letter

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  • PDF

Size: 103 KB

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The above file is a six-page general letter of appointment template for independent directors. It has a comparatively shorter cover note and includes details under sixteen sections like governing law, disclosure of interest, insurance, evaluation, induction, and others. It has the necessary space provided for making modification as required. The clauses are drafted in a general context to the company and must be reviewed before adding in the offer letter. It is a PDF document which can be conveniently downloaded & edited.

11. Company Appointment Letter

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  • DOC

Size: 35 KB

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Companies often prefer to provide a brief offer letter to the candidate on email to check if he/she accepts the offer in the provided salary and job profile. Such letters are simple and include overall details of the appointment letter. The above file is an example of one such brief appointment letter by the company.

12. Company Appointment Letter for Employee

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  • DOC

Size: 8 KB

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This file is a four-page editable appointment letter template for employees offered by a company. It is initially offered during the probation period of the employee but it includes terms & conditions of appointment of a regularly appointed employee. Such contracts make the transition process of employees from ad-hoc to permanent smoothly.

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