If you are running a well-known agency or real estate company you would have come across multiple recruitments of new agents. Here appointment letters play a vital role at the end of the recruitment process. The need for preparing an appointment letter arises after conducting a long day discussion, negotiations and reviews. So an appointment letter must be of a complete package of interview analysis, the role they are going to play and the salary details.
An appointment letter must be clear, consistent, and positive towards the message, here crafting an ideal appointment letter for each role may be a tricky task as it consumes a lot of time. But with pre-written letter samples, you accomplish this task quickly and easily. To assist you with this task, we have provided you with the best real estate agent appointment letters available online. Let’s proceed below.
Check out this customizable real estate agent appointment letter that starts with the short message of appointment. The letter has been written from the point of view of one of the employees in the company, so it will be a perfect choice for a real estate company which employees multiple agents.
This appointment letter also highlights the professionalism of the agent, who is going to be employed. Along with this, it also highlights the company name, location, contact details and the role they are going to play. The letter ends with a call to action sentence, which informs the client to be comfortable to contact, by doing so you will make the person be more interactive to the future emails. Check the sample attached here.
Even after you completed the interview session with the agent you will need to do a little research about the person before appointing him. This means you are researching their credentials and checking whether they are the ideal choice for your company. If they pass the research you can highlight it in the letter by appreciating their strong background. Once you are done with the letter, you need to send it to the agent indicating the location and joining date. Have a look at one of the sample real estate agent appointment letters embedded here.
An appointment letter is written in confirmation of an appointment of the employment. So the information should be short that it must inform that person about the joining date, salary package and their interview performance. An appointment letter acts more than a goodwill gesture. As it also serves as a contract between you and your prospect employee, it is important that you add terms and conditions specified to the offer. Make the closing sentences with positive words in order to retain a healthy relationship with your company.
Most of the real estate businesses do a big mistake while choosing a letter type for writing an appointment letter. An appointment letter must be written in the company’s letterhead. By doing this, you will make the letter more professional and legal. Formatting plays a major role in appointment letters, that you should format all the lines flush left. The letter should be started with a company logo and date. By leaving four lines at the beginning of the letter, you need to add the employee’s name and address. It would be recommended to use the employee’s first name throughout the letter in order to make it very personalized.
The introduction of the letter should be of welcoming note along with the purpose of writing a summary. Allot the first four lines to describe the job responsibilities of the employee, it can be the length of working hours, probation period and the like. If required you can inform the employee about the percentage of time the employee is expected to be on the road. Check the sample of appointment letter which also comprises the history, principles, and plans of the agency in brief.
Some employees would not be so interested to read the full page. In such case the letter to be short. But in the real estate industry, the responsibilities of the agent would be in great numbers, so it is important to clarify with the agent about the roles and responsibilities they will be taking. The sample appointment letter attached here has been written with important terms and responsibilities of the employee such as commencement date, job title, salary, place of posting, hours of work, nature of duties, company property, termination, etc. Check this sample which you can edit and use as per your company requirements.
For the sake of brevity, you can add details such as salary, role and post which you discussed in the interview process. It will be easier for the employee to read if you bind the details in a separate handbook. However, if you don’t wish to include all the in’s and outs in an appointment letter you can use this sample which comes in a short format.
A simple real estate agent appointment letter includes only four sections such as the subject of the letter, salutations, commencement of employment, salary and place of work. Each occupies four to five lines in a page. Some appointment letters ask the employees to sign in the bottom of the letter. This letter then needs to be copied and returned to the employer. Check one of the simple forms of appointment letters.